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Min CC 12/13/2022 < ro . s i w r.e;X as "City of Choice" . CIBOLO CITY COUNCIL CIBOLO MUNICIPAL BUILDING 200 S. Main Cibolo, Texas 78108: December 13, 2022 6:30.p.m. to 10:30 p.m. MINUTES. I.- Call to Order—Mayor Boyle:called the meeting to order.at:6:31 p.m. 2: Roll. Call and. Excused Absences: Members Present: Mayor Boyle, Councilman Benson, Councilman Roberts, Councilman Mahoney, Councilwoman Cunningham, Councilman Allen, Councilman Hetzel; and Councilman Hicks. 1 Invocation—Invocation was given by Councilman Allen. 4. Pledge of Allegiance-All in attendance recited the Pledge of Allegiance. 5. Proclamation A. Melvin.Hicks for-his service to the.City of Cibolo Mayor Boyle read a proclamation in the Memory of former Councilmember Melvin Hicks for his service not-only to his city but also to his community and country. 6. Presentation A. Certificate of Recognition to Judy Parker and Brenda Kuehner This item was tabled until January. 7. Employee Reco nig tion. A. Scott Lee—Fire Department(10 Years) City Manager Mr. Reed present Battalion Chief Scott Lee with his 10-year service award. 8. Citizens to be Heard . This is the only time during the Council Meeting that a citizen can address the City Council. It is the opportunity for visitors and guests to address the City Council on any issue to.include . agenda items. All visitors wishing to speak must fill out.the Sign-In Roster prior to the. start of the meeting. City Council may not debate any lion-agenda issue.-nor may any action be taken on any non-agenda issue at this time; however, City Council may present any factual response to items brought up by citizens. (Attorney General Opinion - JC-0169) (Limit .of three minutes each.) All remarks shall be addressed to the Council as a body. Remarks may also be addressed to any. individual member of the Council so long as the remarks are (i) about matters of local public concern and(ii)not disruptive to the meeting or threatening to the member or any attendee. Any person violating this policy may be requested.to leave the meeting, but no person may be requested to leave or forced to leave the meeting because of the viewpoint expressed. This meeting is livestreamed. If anyone would like to make comments on any matter:regarding the City.of Cibolo orl on an agenda item and have this item read at this meeting, please email pcimics(a),cibolotx.aov and vchapman(a7cibolotx.gov or. telephone 210-566-6111 before 5:00 pm the date of the meeting. The following individuals spoke at Citizens to be Heard: Robert:Harrison.talked about the inconsistency of the permit department. His problem was with a swimming pool and getting denied a permit.as his house backs up to Bentwood Drive and there is a bike lane that would.be -blocked. .He stated that those-that get fences redone have-received permits and they block the area for a longer period of time. He ask for council or someone from staff to.help him on this. matter. Denis Fourier spoke on item 12B the.ordinance requiring proof of.residence to be on a committee, commission- board, or corporation. He felt this was a form of discrimination.and retaliation against him from a councilmember due to his position .on a recent election . Mr. :. Fournier stated that this.ordinance would leave out possible'people living in an apartment,senior homes, those.renting/leasing and.other not being able to service their community. :He stated if the council would scrap this item,he would resign his seat in the hopes that council could take a hard look:at requiring prove of residence for a volunteer on-:a-committee, commission,.board, or corporation. Maggie Titterington from the Chamber.updated council on ribbon cuttings/grand openings of local business in the area. She also.thanked the council and staff for the dedication of a tree at.the new City Hall Annex Building in the name of her husband. 9. Consent Agenda—Consent Items (General Items) (All items listed below are:considered.to be routine and.non-controversial by the council and will be approved by one motion. There will be no separate.discussion of these items unless a Council member so requests,in=which case the item will be.removed from the consent agenda A. Approval of the minutes of the regular City Council Meeting held on November 21, 2022. B. Approval of the September 2022.Check Register pending final acceptance of the.City's financial audit for the 2021/2022 fiscal year. C. Approval of the September 2022 Revenue and Expense Report pendingfinal acceptance of the City's.financial audit for the 2021/2022 fiscal year. Councilwoman Cunningham made the motion to approve the consent agenda. Motion was seconded by Councilman Hicks: For: All.Against:None. Motion carried 7 to 0.- 10. .10. Staff Update A. Administration a. City Annual Newsletter-Topics Mr. Reed went over the topics and ask council to send any other items that they thought would be of interest to him. Items that don't fit in the newsletter could be placed on Facebook. b. Council Strategic Planning Retreat(February) and the initiation of the City's PMP—Mr. Reed stated that he would be working with the City Secretary's office on getting dates set for these events: c. City Hall Remodel Update—Update in the near future d. Recruitment Update Five new position filled in Public Works Dept. e. RFQs and RFPs Update—Sent out in the CM Updates 2 f. Employee Holiday Party (12/16) Update -Friday, Dec. 16 at the YMCA(1 lam to 1pm) B. Police Department C. Fire Department: D. Public Works Department E. Court Department 11. Presentation A. Mayor Stosh Boyle-Postponed 12. Ordinances A. Approval/Disapproval of an Ordinance amending the Investment Policy of the City of Cibolo and appointing the.City's Investment Officers. Motion was made by.Councilwoman Cunningham to approve the Ordinance amending.the Investment Policy of the City of Cibolo and appointing.the City's Investment Officers. .Motion was seconded by Councilman Allen. For: All; Against: None. Motion carried 7 to 0. B. Approval/Disapproval of an-Ordinance amending Chapter 2, Administration', Article IV, Boards and Commissions,Division 7, Oath of.Office, Section 2-282,Proof of Residency, of the Code of Ordinances by requiring proof of residency for all members of Commissions, Committees, Boards, and Corporations.- Councilman Hicks made the motion to,- approve. an Ordinance amending Chapter 2, Administration,Article IV,Boards and Commissions,Division 7, Oath of Office, Section 2- 282, Proof of Residency, of the Code of Ordinances by requiring proof of residency for all members of Commissions, Committees,Boards,and Corporations. Motion was seconded by, Councilman Mahoney. Mayor Boyle took a.roll call vote: Councilman Benson — Yes, Councilman Roberts—No, Councilman:Mahoney—Yes, Councilwoman Cunningham—No, Councilman Allen_ No, Councilman Hetzel-Yes, and Councilman Hicks—Yes. Motion carried 4 to 3. Councilwoman Cunningham ask staff to continue to look at other options. 13. Discussion/Action A. Discussion/Action on the removal, appointments, and re-appointments to Planning and Zoning Commission,. Board . of Adjustments, Capital Improvement Program (CIP) Committee,. Charter Review Committee, Master Plan Committee; Cibolo 'Economic 'Development Corporation Board, Animal Advisory Board, and all other Committees, Commissions and Boards. (City Council) - Councilwoman Cunningham made the motion. to place Ms. Tudyk on the Historic Committee. Motion was seconded by Councilman Allen. For: All; Against: None. Motion carried 7 to 0. 3 Councilman Benson made the motion to place Ms.Tudyk on the Parks Commission. Motion was seconded by Councilman Hicks. For: All; Against:None. Motion carried 7 to 0. Councilman Benson made the motion to place Mr. Hinze on the Planning=and Zoning Commission as an alternate. Motion was seconded by Councilwoman Cunningham. For: All; Against:None. Motion carried 7 to 0. Councilwoman Cunningham: made the motion.to place Mr. C. -Hicks on the Parks Commission. 'Motion was seconded by Councilman Allen. For: All;. Against: None. . Councilman Hicks did not vote. Motion carried 6 to 0. Councilman Benson made the motion to place Mr: C. Hicks on the Economic Development Corporation. Motion was seconded by Councilman Hetzel. For:,Councilmembers: Benson, Roberts, Mahoney, Allen,and.Hetzel; Against Councilwoman Cunningham. Councilman Hicks did not vote. Motion carried 5 to.l Councilman Allen made :the motion to place Mr. Frias on the Planning and:Zoning Commission.. Motion was seconded by Councilman Roberts. Mayor,called a roll call vote. Councilman 'Benson:= No, Councilman Roberts Yes,. Councilman Mahoney No, Councilwoman Cunningham—No, Councilman Allen—Yes, Councilman Hetzel=Yes, and Councilman Hicks—No. Motion failed 3 to 4. Councilman Hicks made the,motion to.place Ms. Hubbard on the.Planning, and Zoning Commission as an alternate. Motion was seconded by Councilman Benson. For: All; Against: None. Motion.carried 7 to 0. Councilman Hicks made the motion to.place Ms. Hubbard on the Parks Commission:as an alternate. Motion:was seconded by Councilman Benson. For: All; Against: None. Motion carried 7 to 0. B. Approval/Disapproval of the-Annual Comprehensive Financial Report. Councilwoman Cunningham made the motion to approve..the Annual Comprehensive Financial Report. Motion was seconded-by Councilman Hicks. For: All; Against: None. Motion carried 7 to 0. C. Election of a Mayor Pro-Tem. Mayor Boyle did ask if this item could be postponed until after the Mayor Run-off Election. Mr. Garza the City Attorney stated that the City Charter states that the Mayor Pro=Tem will be appointed the first meeting in December of each year. Councilman Benson made the: . motion to nominate Councilman Hicks for Mayor Pro-Tem. Motion was seconded by Councilman Allen.- For:.All;Against:None. Motion.carried 7 to 0: D. Discussion/Action to consider a Strategic Partriership Grant to the Community Council of South- Central Texas. Councilwoman Cunningham made the motion to approve a Strategic Partnership Grant to the Community Council of South-Central Texas. Motion was seconded by -Councilman Mahoney. For: All; Against: None. Motion carried 7 to 0. E. Update on construction of. Cibolo Valley Drive Rehabilitation :Project and Town Creek Drainage/Haeckerville Road Recoiistruction-Project. Mr. Fousse the Public Works Director gave an update on the Cibolo: Valley Drive Rehabilitation Project and Town Creek Drainage/Haeckerville Road Reconstruction Project to City Council: 4 F. 'Discussion and possible action on placing a Time Capsule at City Hall on what we as a City had to change due to the pandemic. Mayor Boyle explained why he.placed this on the agenda. City Council referred-this item to the Historic Committee. Council moved to item 14 at this time. G. Discussion and possible action dealing with the Code Enforcement-Services. This will be placed on the next agenda. H. Discussion and Direction to Staff to initiate process to evaluate how to amend or remove the existing Old Town.Overlay District(OT). Staff will bring something back to the first meeting in January on a community approach to this item. L Discussion from:Councilmembers that have.attended seminars, events, or meetings. Councilwoman Cunningham stated that she attended a meeting at SCUCISD ion Mental Health Issues. Councilman-Hicks attended a MPO and AACOG meeting. J. Discussion on items Council would like to see on future agendas. Councilman Benson would like item G& H back on the next agenda.- K. Discussion/Action on the review and confirmation:of all upcoming special meetings and- - workshops and scheduling the: time, date and place of :additional _special meetings or workshops. Council went over the calendar for December and January. 14. Executive Session The,City Council will meet in Executive Session as authorized by the Texas Gov't.Code Section 551.071, Consultation with Attorney, 551.074,Personnel Matters, and Section 551.087, Economic Development to discuss the following: A. Economic Development Update B. Possible terms with City of Schertz for Future Thoroughfare Plan. C. GVSUD vs. City:of Cibolo:(CV No. 1:16-cv-00627-LY) D. Councilmembers meetings with developersibusinesses. Council convened into executive session at,8:46 p.m: 15. Open Session Reconvene into Regular Session and take/or give direction or action,if necessary, on:'items discussed in Executive Session. Council returned into Regular-Session at 10:06 p.m.No action taken: 5 16. Resolution A. Discussion/Action of a Resolution of the, City of Cibolo requiring Regional Mobility and Interlocal-Cooperation for Future Thoroughfare. Councilwoman Cunningham made the motion to approve a Resolution of the City of Cibolo .... requiring.Regional Mobility and Interlocal Cooperation for Future Thoroughfare. Motion was seconded by:Councilman Benson. For: Councilmembers: Benson, Mahoney, Roberts, Cunningham, Allen, and Hetzel. Against: None. Motion carried 6 to 0. Councilman Hicks did not vote as he had stepped out when this item was voted;on. Council went back to item 13G thru-13K 17. .Adjournment Councilman Hicks made the motion to-adjourn the meeting at.10:40 p.m. Motion was seconded.by Councilman Benson. For: All; Against: None. Motion carried 7 to 0. PASSED.AND APPROVED THISl OTH DAY OF JANUARY 2023. el Hicks ayor Pro=Tem ATTEST Peggy Cimics, TRMC City Secretary 6