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Min CC 01/12/1999 MINUTES OF CITY COUNCIL MEETING THE CITY COUNCIL OF CIBOLO CONDUCTED A REGULARLY SCHEDULED MEETING ON TUESDAY, JANUARY 12,1999 AT 7:00 P.M.AT THE MUNICIPAL BUILDING,109 SOUTH MAIN STREET,CIBOLO, TEXAS.THE FOLLOWING WAS THE ORDER OF BUSINESS: 1. CALL TO ORDER Meeting was called to order at 7:00 pm 2.. ROLL CALL. All members of the Council were present. Staff was represented by Police Chief Mark Riffe, Code Compliance Officer Keith Gilbreath,City Attorney Ron Flake and Utility Administrator Claudia Schneider 2. INVOCATION. Led by Councilman Bob Glisar 3. PLEDGE OF ALLEGIANCE. Led by Mayor Sam Bauder 5. CITIZENS TO BE HEARD. (LIMIT 3 MINUTES EACH) None 6. CONSENSUS ITEMS: A. APPROVAL OF MINUTES OF DECEMBER 22,1998 Approved with corrections B. ACCEPTANCE OF DONATION TO POLICE DEPT. An anonymous donor made a cash donation of$500.00 7. DISCUSSION/ACTION ON RESIGNATION OF OFFICER SCOTT RHODES Tabled 8. DISCUSSION/ACTION ON REQUEST FROM BECK WASTE FOR CHANGE IN COLLECTION DAYS FOR SECTIONS OF THE CITY General Manager of Beck Waste Scott Barnard made a presentation to the council proposing a change in sanitation pickup days for Deer Creek,Thistle Creek and Dobie Heights area from Wednesday to Tuesday. This change would allow for a more efficient service. Beck Waste would be responsible for passing out door hangers to notify the effected residents. Change would take place effective Tues. January 26, 1999. Paul Buell made motion to approve seconded by Jeff Miller. Approved. 9. DISCUSSION/ACTION ON APPOINTMENT OF COMMITTEE FOR NEGOTIATION WITH GREEN VALLEY WATER ON CURRENT WATER SITUATION Paul Buell and bob Glisar were appointed to sit along with Mayor Sam Bauder on a committee for negotiation with Green Valley Water on water issues. Gail Douglas motioned to approve, seconded by Jeff Miller 10. DISCUSSION/ACTION ON NIEMIETZ PARK PROJECT There were three main current issues : Electrical—There is a controversy on who is responsible for the electrical schematics for the pavilion. It is the thought of the general contractor that the city engineer should provide the schematics for the wiring of the panels for the pavilion. The City Engineer,Ed Ford, says that the plans show where the panels go and what each one will provide electrical for, this is sufficient information for the electrician to proceed. The electrical contractor says he needs exact schematics for wiring,and that it is not his responsiblity for drawing diagrams but installation. It was decided that a meeting would be scheduled in the next couple of days with All Const.,Ed Ford,The electrician&Keith Gilbreath for this controversy to be resolved. Sewer Plumbing—The plans call for wall mounted units in the restrooms in the pavilion. It has recently been noticed that the plumbing was installed for floor mounted units. As the time for correction of this problem has passed,and to change now would be of a considerable cost. It was decided something would be needed from the plumbing contractor as to whether the decision to go with floor units would cost more or less and that submittals on floor units would have to be approved. Certified Payroll—Keith Gilbreath stated that certified payroll sheets were needed for all pay periods on all employees involved in the project,as required. The city needs these to be covered against any future action by personnel that were not paid the prevailing pay rates. Sia,of All Construction, Stated he did not believe that this was required in the contract and would need to consult with his attorney. 11. DISCUSSION/ACTION ON FLOOD DAMAGE REPORT FROM ED FORD ENGINEERING Presentation on Flood Damage Report was made by Ed Ford and a representative from FEMA. Ford Engineering has prepared a flood damage report to submit to FEMA. This report includes where East&West Dietz Creek met and flow into the Cibolo Creek,this will need to be a joint effort by Cibolo and Schertz. Another real concern is at the Deer Creek Crossing. The pavement has been peeled up by the high water. Three of four pipes have buckled under the road. The city has met the requirements for submittal to FEMA. FEMA will help to put things back like it was before flood. To make improvements will take mitigation. Now we would just have to wait for the necessary processing by FEMA. 12. DISCUSSION/ACTION REGARDING DAVID VAN HORN PROPERTY ON GREEN VALLEY ROAD Keith Gilbreath gave a brief explanation on this subject. There has been specified in the city masterplan for a thoroughfare through this property. Ed Ford stated that if the city allows development to take place and not provide for the interconnecting thoroughfare right-of-way,the city is depriving the community of future development. The question is, since this area is in the city ETJ,does the city have the right to require the landowner to designate land for this thoroughfare when developing this property. Ron Flake stated that this division of property was planned and cleared with the City and County. Now they are selling off tracts and the city has come back and stated that a road must go through. The city needs to establish the exact location for this planned thoroughfare. If the city requires this developer to dedicate property,then we must be consistent with all landowners along planned thoroughfare. Mr. John Taylor, representative and brother-in-law of Mr.Van Horn,stated that the intent for the division of the property was discussed several years ago with the city. This was evidently before the current master plan was established. It is Mr.Van Horn's intent to co-operate with the County and City. There was much discussion as to,does the city know exactly where the thoroughfare is to go and a meeting with all effected landowners should be scheduled. Mr.John Taylor stated that there would be a hold on selling any property till this meeting can take place and a decision on the exact location of thoroughfare is known. The council decided that at the Council meeting of Jan. 26,a date of this meeting will be decided. 13. COMMENTS BY STAFF Claudia Schneider advised the council that the Post Office has notified the city that we have now outgrown our current post box and would need to move to a larger box. Council agreed to go to larger box and keep old one for a year. Ad has been placed in Express and TCMA Prospects for City Administrator. The bid package for a new backhoe was being prepared. Lease purchase would be included. Keith Gilbreath advised council that the city would be changing uniform supplier. There was a builder interested in leasing one of the buildings on the city property across the street. The liability would be too great. He is scheduled to attend school for continuation of his licenses week of Jan. 19 and again week of Feb. 1. 14. COMMENTS BY COUNCIL MEMBERS Gail Douglas reminded all that item for next council agenda would be to set date for meeting of all land owners effected by the proposed thoroughfare from Main to 11113 5. 15. COMMENTS BY MAYOR none 16. ADJOURNMENT Meeting was adjourned at 9:12 P.M. APPROVED AND ACCEPTED ON THIS `Z�o DAY OF J 1999 Cy- dk. SAM BAUDER,MAYOR ATTEST: CLAUDIA SCHNEIDER/ASSISTANT CITY SECT'Y