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Min CC 03/09/1999 f' � T MINUTES OF CITY COUNCIL MEETING THE=CITY COUNCIL OF CIBOLO CONDUCTED A REGULARLY SCHEDULED MEETING ON TUESDAY, MARCH 9,1999 AT 7:00 P.M.AT THE MUNICIPAL BUILDING,109 SOUTH MAIN STREET,CIBOLO, TEXAS. THE FOLLOWING WAS THE ORDER OF BUSINESS: 1. CALL TO ORDER- The RDERThe meeting was called to order at 7:00 P.M. 2. ROLL CALL. All Councilmembers were present;Ron Flake,Mark Riffe,Keith Gilbreath and Claudia Schneider represented the staff 3. INVOCATION. The invocation was led by Bob Glisar 4. PLEDGE OF ALLEGIANCE. The pledge was led by Sam Bauder 5. CITIZENS TO BE HEARD. (LIMIT 3 MINUTES EACH) None 6. CONSENSUS ITEMS: A. APPROVAL OF MINUTES OF FEBRUARY 9,1999 Motion to approve by Jeff Miller,seconded by Gail Douglas,approved B. APPROVAL OF MINUTES OF FEBRUARY 23,1999 Motion to approve by Bob Glisar,seconded by Jeff Miller,approved 7. DISCUSSION/ACTION ON UPDATE OF NIEMIETZ PARK PROJECT The punch listed as prepared by Keith Gilbreath was presented to council. Some of the larger items that still needed to be completed are:ventilation,paint,floor had been sealed over dirt and other materials left on floor,the sealing on the basketball court is to be omitted,stripes to be applied to basketball court,electrical change order is still needed,needs parameters for test on sewer lines,volleyball court wiring needed,also question as to what is being furnished for the $12,000 charged for volleyball court,walking and nature trail needs work,there is some question as to exactly what kind of surface is needed on walking trail. There was a question regarding whether the builder risk insurance is still in effect. Mr.Ed Ford stated that contractor needs to verify update. ADA compliance review inspection is needed. There is some concern that the building is not secured. As to the electrical change order,Larry Dublin has reviewed items 1-4 as discussed in previous meeting;this in included in change order that has been prepared.#5 rework switch rack for the transformer,this is necessary because GVEC is installing a larger transformer. The electrical subcontractor generates this charge. Some of the electrical problems are due to the fact that the plans were designed for three-phase system,only single phase is available at the park. Mr.Andrew Tolle stated that this was brought up before plans were prepared but seemed to be ignored. There is a question as to whether the drawings on the plans were wrong and if so, should city be liable for this expense. Mr. Andrew Tolle and Sam Bauder questioned the necessity of 600 amp. It was explained that the air conditioner and lift station required this. There was much discussion as to whose responsibility it was that there is major electrical problems. The council is reluctant to approve the change order as presently prepared Sam Bauder questioned that if the change order was approved,when would the job be complete. Sia stated that when he talked to the electrical wholesaler,delivery is running 4 to 6 wks. The wholesaler stated that he would try to expedite this faster. Everything else could be finished in a week. Motion to approve the change order was made by Jeff Miller,seconded by Bob Glisar,motion approved with Chuck Ridge voting against. 8. PRESENTATION BY GRANT WORKS REGARDING APPLICATION FOR COMMUNITY DEVELOPMENT GRANT Eric Hartzell of Grant Works made the presentation. The grant is due on April 20, 1999. Amount of grant is$250,000 with matching amount of$37,500. There will be a public hearing on Tuesday,March 23, 1999 before the council meeting. It would have to be decided at this public hearing as to the project the grant would cover possibly sewer line installation or improvement of low-income part of town. A resolution to apply for the grant would be signed at the council meeting. Grant Works would not charge the city for application for this grant except for the notice of hearing in the Herald. If grant approved,the 12-15%for engineering and 10%for Adm.could be paid for out of the grant. 9. DISCUSSION/ACTION ON CRWA BOND RESOLUTION Mr.David Davenport of the CRWA stated that through a meeting with Dorothy Mills of Green Valley SUD, He had prepared a growth projection chart for Cibolo. Somewhere about year 2005,Cibolo would need either 550 acre ft. or 700 acre ft.of water to supply the demand,which would put us 193 acre ft.short or 450 acre ft. short if we grow at the 8%growth rate. According to his records,Cibolo has changed from a very conservative water use style population. He could include Cibolo in the Phase I construction for now at the 250 acre ft.rate that Cibolo has a contract with CRWA. Dorothy Mills expressed her concern that Cibolo is going to require a lot more water than Green Valley SUD can supply, and they can't get a handle on how fast Cibolo is going to grow. If Cibolo wants in on Phase I, CRWA needs to know by August or Sept. 1999. Mr.Davenport gave a brief on what the bond resolution was about. The term would be for 23 years for 9.5 million dollars. Cibolo would make no debt payment in Phase I if we weren't included in this phase. If we were included in Phase I,the cost would be$32,929;part of this Cibolo,is already paying as in the administrative portion. Motion to approve resolution made by Jeff Miller,seconded by Bob Glisar,approved 10. DISCUSSION/ACTION ON REQUEST FOR CHANGES IN SICK LEAVE&VACATION Mark Riffe prepared a comparison chart of time accrued for Cibolo compared to other area cities. Cibolo is 50%behind the cities. Motion to approve and to use the rate of Schertz,effective end of current pay period by Gail Douglas, seconded by Chuck Ridge,approved. 11. DISCUSSION/ACTION ON PROPOSAL FROM INFRASTRUCTURE SERVICES DEPT.FOR CIBOLO CREEK DEBRIS REMOVAL PROJECT Motion to approve by Gail Douglas,seconded by Bob Glisar,approved 12. DISCUSSION/ACTION ON PARKS&REC. COMMISSION REQUEST FOR FUNDS TO COMPLETE NIEMIETZ PARK PROJECT Parks&Rec. Commission is requesting$5,000 to complete city portion of park project. This is actually part of the $22,000 previously approved. Motion to approve by Bob Glisar,seconded by Chuck Ridge,approved 13. EXECUTIVE SESSION PURSUANT TO SECTION 551.074,(1),(A)OF THE TEXAS GOVERNMENT CODE TO DISCUSS PERSONNEL MATTERS CONCERNING CITY EMPLOYEES A. DISCUSSION ON FILLING VACANT CITY ADUMSTER/CITY SECRETARY POSITION Council went into executive session at 9:10 P.M. B. RECONVENE IN OPEN SESSION FOR ANY NECESSARY ACTION Council reconvened at 10:15 P.M. No action taken at this time 14. COMMENTS BY STAFF Keith Gilbreath requested permission to get PSB&J Engineering to handle Dietz Road right of way surveying. He will get a quote from several firms. Mark Rifle informed council that total warrants collect from December through February is$11,194.75. This is collection only for the new warrants. Discussion as to going into old warrants will be brought up at a later date. 15. COMMENTS BY COUNCIL MEMBERS None 16. COMMENTS BY MAYOR Mayor apologized that meeting took so long. 17. ADJOURNMENT Meeting was adjourned at 10:20 P.M. PASSED AND APPROVED ON THIS 23 DAY OF fn 1999. Sam Bauder,Mayor ATTEST: Claudia Schneider,Asst.City Sect'y