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Min CC 07/27/1999 MINUTES OF CITY COUNCIL MEETING THE CITY COUNCIL OF C1BOLO CONDUCTED A REGULARLY SCHEDULED MEETING and BUDGET WORKSHOP ON TUESDAY,July 27 ,1999 AT 6:30 P.M.AT THE MUNICIPAL BUILDING,109 SOUTH MAIN STREET,CIBOLO,TEXAS.THE FOLLOWING WAS THE ORDER OF BUSINESS: I. CALL TO ORDER. Mayor Sam Bauder called the budget workshop meeting to order at 6:30 P.M. II. ROLL CALL. Present were Mayor Bauder,and Council members Jeff Campbell,Bob Glisar,Judy Tokar,and Mayor Pro- Tem Chuck Ridge. Absent was Council Member Paul Buell who was excused. City Attorney Ron Flake,City Administrator Ken Roberts,Chief of Police Mark Riffe,Ms. Phillis Smith, Ms. Claudia Schneider,Ms.Yvonne Griffin,and Keith Gilbreath represented staff. III. SECOND REVIEW OF PROPOSED CITY BUDGET,FISCAL YEAR 1999-2000 a. Proposed Capital Expenditures with lease option-Council directed Staff to rework the numbers on Capital Purchases without the lease option. Mayor Bauder stated he was not in favor of obligating the City into the out years with a purchase in the coming fiscal year. He stated we must live within our means. Direction to figure the Capital Purchases as a cash purchase in the coming fiscal year. b After some discussion by various members of Council and the Mayor, Staff was directed to re-look the entire budget for a more balanced approach. Specifically, refine the projected tax numbers from the County;include all salary projections for every department based on the current rate of pay. Further,to provide prior to the next meeting(August 10, 1999)the proposed budget with and an unbalanced budget amount no greater than$100,000. Items omitted from this review,e.g. $3,000 increase for the Fire Department reimbursement,$2,200 telephone system for the Police Department and the$1,400 requirement for hand-held radios for the Police Department will be added to Third Budget Review C. Salary adjustments for all personnel will match those of the Public Safety Budget at 5%. This is not to imply all employees will receive the same amount of pay adjustment. Mayor and Council will re-examine all recommendations for Capital Equipment,salary adjustment,etc.at the conclusion salaries will be set by the Council. There are a limited amount of resources and there are a wide variety of priorities vying for these resources. Decisions on resource application are the exclusive responsibility of the Council to meet the needs of the citizens of the City c. Previously submitted salary"averages"from TML are not representative of wages in this area. They will be deleted and the 5%factor will be the basis for salary deliberations. IV. ADJOURNMENT OF BUDGET WORKSHOP } Mayor Bauder adjourned the Budget Workshop at 7:05 P.M. COUNCIL MEETING I. CALL TO ORDER Mayor Bauder called the Council Meeting to Order at 7:06 P.M. II. Roll Call All members of City Council except Councilman Buell(excused)were present. III INVOCATION. Bob Glisar provided the invocation. IV. PLEDGE OF ALLEGIANCE. Mayor Bauder led the pledge. V. CITIZENS TO BE HEARD There were no citizens who wished to address the Council VI. DISCUSSION/ACTION ON MINUTES OF JULY 13, 1999 BUDGET WORKSHOP AND COUNCIL MEETING Motion to Approve: Councilman Glisar Second: Councilman Campbell For:All Against: None VII. DISCUSSION/ACTION ON PROPOSED CITY PERSONNEL MANUAL Action on the Manual was tabled till the Council meets on 10 August. This to allow a detail review by Council and the Mayor. Action is expected in August. VIII. DISCUSSION/ACTION ON THE PROPOSED BEXAR METRO 911 BUDGET Motion to Approve: Councilman Glisar Second: Councilperson Tokar For: All Against:None IX. DISCUSSION/ACTION ON REQUEST BY CIBOLO V.F.D.FOR CONTRIBUTION TOWARDS THEIR PURCHASE OF A`SWIFT-WATER'RESCUE WATERCRAFT, AMOUNT UNSPECIFIED Action on the request was tabled until the budget process in completed in September X. DISCUSSION/ACTION ON RETIREMENT OF 1990 NOTE OF$45,000 2 Discussion centered around the merits of reducing the debt of the City. In as much as this note is"callable",the City has funding available in reserve and there is an opportunity to avoid$3,712.50 in interest. Motion to approve calling the note: Councilman Campbell Second: Councilman Campbell For: All Against:None Xl. DISCUSSION/ACTION ON REQUESTS BY LAND OWNERS ALONG THE PROPOSED THROUGHFARE FOR REPLACEMENT OF FENCE. Action on this item was tabled. Research must be accomplished as to provisions of the interlocal agreement between the City and the County. City Administrator is to research and report back to Council during August Council Meetings. XII. DISCUSSION/ACTION ON RECOMMENDATION FOR APPROVAL/DISAPPROVAL, RESUBMISSION OF PRELIMINARY PLAT OF SPRINGTREE SUBDIVISION,UNIT I Recommendation from P&Z for approval was accepted by the Council Motion to approve: Councilman Glisar Second: Councilman Ridge For: All Against:None XIII. DISCUSSION/ACTION ON RECOMMENDATION FOR APPROVAL/DISAPPROVAL OF REQUEST FOR VARIANCE TO ENCROACH ON THE FRONT OF BUILDING SETBACK AT 437 DEER MEADOW. Recommendation from P&Z for approval was accepted by the Council Motion to approve: Councilman Glisar Second: Councilperson Tokar For: All Against:None XIV. DISCUSSION/ACTION ON RECOMMENDATION FOR APPROVAL/DISAPPROVAL OF REQUEST FOR VARIANCE TO ENCROACH ON THE FRONT OF BUILDING SETBACK AT 441 DEER MEADOW. Recommendation from P&Z for approval was accepted by the Council. Council and the Mayor directed that an amendment to the Subdivision Ordinance be drafted to increase the fee for"after the fact"variance requests. There have been far too many instances of builders coming in after the construction has been completed and asking for variances. City Administrator with advice from the City Attorney shall draft such an amendment for presentation to Council at the August Council Meeting. XV DISCUSSION/ACTION ON REQUEST FOR ANNEXATION OF THE SCHLATHER TRACT,(SPRINGTREE SUBDIVISION),BY PROPERTY OWNER, i Action on this item is tabled until current owner submits the request for annexation 3 XVI. DISCUSSION/ACTION ON RECOMMENDATION TO APPROVAL/DISAPPROVAL OF APPROVAL/DISAPPROVAL OF A REQUEST FRO VARIANCE TO ENCROACH ON TWENTY-FIVE FOOT SETBACK AT 209 CORDERO DRIVE, SEC 1,PHASE 3,13LOCKI LOT 41. Recommendation to approve by the P&Z was accepted by the Council. Need for increased costs for"after the fact"variance approval is added for emphasis. XVII. DISCUSSION/ACTION ON OBSERVATIONS OF THE PLANNING AND ZONING MEETING OF 20 JULY 1999 Concerns of the City Administrator as to possible violations of the Open Meetings Act and Conflict of Interest on the part of some members of the Planning and Zoning Commission were reviewed and discussed,at length,by Commission Members, Commission Chairman, Council,Mayor and City Attorney. City Attorney Flake assured Council that the membership was not in violation of any conflict of interest. He specifically addressed member who is in an active legal action with a local builder,real estate agent(s)that sell property in the areas being developed and acted upon by the Commission,etc. Further,though giving instruction on remaining on topics identified specifically on published agenda;there are no apparent violations of the Open Meetings Act. The Chairman and some Commissioners took great exception with the Administrator's manner of bringing this to the attention of Council. In the Chairman's view this was an ambush that he had not been afforded the courtesy of reviewing prior to the discussion in open Council meeting. Administrator attempted to reconcile his actions as protective of the Commission, Council and the City. Making this a matter of record would protect all from any future accusation of wrongful acts. Rationale was not acceptable to all present. Administrator apologized for any injury he may have caused by having this in an open forum without prior coordination with Commission Members/Chairman. XVIII. EXECUTIVE SESSION PURSUANT TO SECTION 551.074,(1),(a)OF THE TEXAS GOVERNMENT CODE TO DISCUSS PERSONNEL MATTERS CONCERNING CITY EMPLOYEES. DISCUSSION/ACTION ON SIXTY DAY REVIEW OF CITY ADMINISTRATOR'S PERFORMANCE,PER PARAGRAPH 2,A. OF THE CONTRACT DATED 24 MAY 99 Mayor Bauder adjourned the Regular Council Meeting into Executive Session at 8:43 p.m. XIV. ACTION ON EXECUTIVE SESSION Mayor Bauder reconvened the Council into Open Session at 9:02 P.M. Mayor Bauder stated that the Administrator was doing an adequate job and that it was the decision of the Council to retain him through the period of his current contract. Salary was not adjusted at this time. Salary adjustment will be addressed by Council in the October time frame as the new fiscal year begins. XV. COMMENTS BY STAFF City Administrator briefed the Council on: a. Mr. Sia has returned to the area. Negotiations will resume on the park project in the near future. 4 b. AACOG has notified the City that our grant application for a chipper has won approval. Funding should be forthcoming to purchase the equipment. c. AACOG has notified GRANTWORKS that the sewer project requested in the recent round of grant applications did not reach AACOG's funded level. Cibolo will compete at the State level for funding of the project. d. CRWA and Green Valley Water Supply are scheduled to meet with the City,first week in July to discuss alternative water supplies. Code Enforcement briefed Council on the current progress of: a. Proposed names of the thoroughfare b.Negotiations with the developer on right of way improvements in the Springtree City Attorney a. Mr.Flake announced his intention to retire effective the end of September 1999. b. His recommendation for a replacement was to interview Mr.Frank Posey as a possible replacement. XVI. COMMENTS BY COUNCIL MEMBERS None XVII. COMMENTS BY THE MAYOR Stressed the importance of working our budget numbers to insure the best return for the tax dollar to our citizens. Expressed his regrets on Mr.Flake's decision to retire after his many years of outstanding service to the City. XVIII. ADJOURNMENT Motion to Adjourn: Councilman Glisar Second: Mayor ProTem Ridge: For: All Against: None APPROVED AND ADOPTED ON THE�o�� DAY OF 1999 HONORABLE SAM BAUDER,MA OR ATTEST: _. Ken Ro erts,CITW SE RETARY 5