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Min CC 06/26/2001 REGULAR CITY COUNCIL MEETING CIBOLO MUNICIPAL BUILDING 109 S. MAIN JUNE 26, 2001, 7:00 P.M. MINUTES 1 Call to Order- Mayor Ruppert called the meeting to order at 7:09 P.M. 2. Roll Call—All members of Council were present. 3. Invocation—Councilman Glisar gave the invocation. 4. Pledge of Allegiance—Mayor Ruppert led the Pledge. 5. Citizens to be Heard-None 6. Consent Agenda—Consent Items (All items listed below are considered to be routine and non-controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member or citizen so requests,in which case the item will be removed from the consent agenda and considered as part of the normal order of business.) A. Consideration and Approval of June 12,2001 Minutes of the Regular City Council Meeting. B. Acceptance of Ratification of contract with Lawrence E. Vivian and Helena Kleck Vivian for the purchase of land along Green Valley Loop Road in excess of five acres for the sum of$71,000 for future use as a public road and other municipal use as may be determined. As permitted by law,the funds will come from impact fee assessments when possible. C Acceptance of the Sale and Transfer of an easement for the water line through the city property in the Schneider Industrial park and acceptance of a check from Schertz-Sequin in the amount of$719 for an easement for the waterline and$400 for attorney's fees for the legal work involved in the transaction. D.Present Check Register for April 2001. E.Present Quarterly Financial Report for FY2001 Councilman Glisar made the motion to accept the consent item with corrections to the minutes. Seconded by Councilwoman Epperson. For- All,Against: None. 7. Introductions Introductions of new Public Works Employees. Chuck Balcar briefed the Council that there were two vacanies for awhile and they have finally been filled. The new Employees are Dale Wager and Darrell LeBrun. 8 Ordinances Discussion/Action on new revised Planning and Zoning Ordinance. Mayor Ruppert stated that the new ordinance reflects back to the original one which had seven commissioners. It also reflects no term limit. Councilman Ridge made the motion to approve the revised Planning and Zoning Ordinance. Seconded by Councilman O'Brien. For- All,Against: None. 9. Resolutions A. Discuss and consider Approval/Disapproval of a resolution to request park site planning assistance from the local planning assistance program. Mayor Ruppert briefed this as a starting point for a long term project for a second park. Councilwoman Duggar made the motion to approve resolution for park site planning assistance. Seconded by Councilwoman Epperson. For: All,Against: None. B. Discussion/Action on setting a public hearing for Stapper Property Annexation 6:30 p.m.,Tuesday,July 10 at City Hall, 109 South Main, Cibolo. This would be the first of two public hearings. Councilman O'Brien stated that he would be absent at the next council meeting. Councilwoman Duggar made the motion to approve resolution on setting public hearing for Stapp6r Property Annexation. Seconded by Councilman Glisar For: All, Against,None. 10. Discussion and Action Items A. Appointment of members to Planning and Zoning. Mayor Ruppert recommended the following to the Planning and Zoning: Dick Hetzel,Jaime Casarez,Ann Almond,Al Rich,Rebekah Campbell,Annette Hernandez,and Eddie Williams. Remaining applicants would be kept for future openings. Councilman Ridge made the motion to approve applicants. Seconded by Councilwoman Duggar. For- Councilman Ridge,Councilman O'Brien, Councilwoman Epperson,Councilwoman Duggar Against: Councilman Glisar B Discuss and Consider Approval/Disapproval of Unit 2 of Falcon Ridge Subdivision. Keith Gilbreath briefed that the City Engineer still needs to review Unit one has already been approved, currently working on Thistle Creek Drive and should be complete by the time school starts. Fits into Masterplan and was reviewed and approved by the Planning and Zoning. Councilman Glisar made the motion to approve Unit 2 of Falcon Ridge Subdivision. Seconded by Councilman Ridge. For: All, Against: None. C Discuss and Consider Approval/Disapproval of request for variance from Juan Martinez Jr to place a manufactured home on.5 acres at 116A Haeckerville Rd. Keith Gilbreath briefed that Juan Martinez Jr.request meets all set back requirement's and was approved by Planning and Zoning. Mayor Rupert requested written/verbal approval from neighbor's if possible. Later in the meeting Juan Martinez returned with written approval from all of his neighbors. Councilman Glisar made motion to approve Juan Martinez Jr request. Seconded by Councilwoman Duggar. For: All,Against: None. D Discuss and Consider Approval/Disapproval of Variance request from Kerry Milligan to Construct a Portable Carport into the front setback line at 105 Short Street. Keith Gilbreath briefed that the carport would go in the front of house in the setback. The house is already located in the setback line. Planning and Zoning did approve the variance request. Kerry Milligan gave council letters from all neighbors stating that they are all in agreement with request. Councilman Glisar made the motion to approve Kerry Milligan's request. Seconded by Councilman Ridge. For: All,Against: None. E.Discuss and Consider Approval/Disapproval of Final Subdivision Plat for Willow Bridge Subdivision Unit 1. Keith Gilbreath briefed that the engineer has not yet seen these plans,and there were no changes from the Preliminary Plans. This section will connect to the sewer in Schertz,there will be a interlocal agreement with Schertz concerning this. There are no rear easements they will all be in the front. Councilman Glisar made the motion to approve Final Subdivision for Willow Bridge Subdivision Unit 1 upon engineer approval. Seconded by Councilman Ridge. For: All,Against: None. F Discuss and Consider Approval/Disapproval of Final Subdivision Plat for Willow Bridge Subdivision Unit 2. Keith Gilbreath briefed that the engineer has not yet seen these plans,and there were no changes from the Preliminary Plans. This section will connect to the sewer in Schertz,there will be a interlocal agreement with Schertz concerning this. There are no rear easements they will all be in the front. The reserve tract, shown as Lot 3 of Block 5 will have a 60-degree right-of-way designated contiguous to rear property lines. Remainder of Tract will have use designated before the plat is recorded. G Discuss and Consider Approval/Disapproval of Final Subdivision Plat for the Ridge at Deer Creek Subdivision Unit 1. Keith Gilbreath briefed that Deer Creek Blvd will be built during unit 1 &2,this will have access to Cibolo Valley Drive. Engineer has not yet reviewed plat and Planning and Zoning approved with no comments. Councilman Glisar approved final Subdivision Plat for the Ridge at Deer Creek Subdivision Unit 1 upon review by engineer. Seconded by Councilman Ridge. For: All,Against: None. .H.Discuss and Consider Approval/Disapproval of Preliminary Subdivision Plat for the Ridge at Deer Creek Subdivision r Unit 2. Keith Gilbreath briefed that there are no request's for variance,and will have curb and gutters. Planning and Zoning approved. Councilwoman Duggar made the motion to approve Preliminary Subdivision Plat for the Ridge at Deer Creek Subdivision. Seconded by Councilman Glisar. For: All,Against: None. I. Discuss and Consider Approval/Disapproval of Amended Plat for Unit 2 of Springtree Subdivision. Keith Gilbreath briefed that Unit 3 has been revised to help with traffic,which causes the loss of two lots in Unit 2. Engineer is working with design for Cibolo Valley Drive. Councilman Glisar made the motion to approve the Amended Plat for Unit 2 of Springtree Subdivision. Seconded by Councilman Ridge. For: All, Against: None. J Discuss and Consider Approval/Disapproval to submit a Pen-nit Application to Texas Department of Transportation and to Southern Pacific Railroad,respectively,to conduct underground bores under highways FM 1103 and FM 78 and the railroad to be used in construction of water transmission line for Canyon Regional water line. Keith Gilbreath briefed that not anyone can request a permit from Texas Department of Transportation and Southern Pack Railroad,it would need to be the Government Agency, City of Cibolo. Stated that the council needed to give direction to apply for permits. Frank Posey stated that if there were permit fees to be paid,they should be paid by the contractor requesting the bore. Councilwoman Duggar made the motion to approve the request of a permit to the Texas Department of Transportation and Southern Pacific Railroad with CRWA to pay any permit fees. Seconded by Councilman Glisar. For- All,Against: None. K. Discuss and Consider Approval/Disapproval to submit a Permit Application to Texas Department of Transportation and to Southern pacific Railroad,respectively,to conduct underground bores under highway FM 78 and railroad to be used in construction of water transmission line for Schertz-Seguin water line. Keith Gilbreath briefed that not anyone can request a permit from Texas Department of Transportation and Southern Pacific Railroad,it would need to be the Government Agency, City of Cibolo. Stated that the council needed to give direction to apply for permits. Frank Posey stated that if there were permit fees to be paid,they should be paid by the contractor requesting the bore. Councilwoman Duggar made the motion to approve the request of a permit to the Texas Department of Transportation and Southern Pacific Railroad with Schertz-Seguin to pay any permit fees. Seconded by Councilman Glisar. For: All, Against: None. L. Discuss and Consider Approval/Disapproval to conduct underground bores under S.Main and Schaeffer Road to be used in construction of water transmission line for CRWA. Keith Gilbreath briefed that there is currently no permit procedure for city streets,that this would just be a letter of authorization. As long as the request stays North of Schaffer road it will be in the city. Currently working on the easements from the Russels. Councilman Glisar made the motion to approve the underground bores under S.Main and Schaeffer Road for CRWA. Seconded by Councilman Ridge. For: All,Against: None. M. Discuss and Consider Approval/Disapproval of authorizing the recruitment of an intern to work on general and specialized projects related to city administration—specifically master planning and road/highway grant proposals. Chuck Balcar briefed that when he was here before-he had interns to work on special projects. Stated that most will work up to four days a week for$150,they do it for the experience more than the money Councilman Glisar stated that in the past they always had goods ones. Councilwoman Duggar made the motion to approve the recruitment of a intern. Seconded by Councilwoman Epperson. For: All,Against: None. 11. Comments A. City Administrator -Discuss bandit sign prohibition on FM3009 and in the FM 3009 overlay district—consider an outright ban or a possible 60-day temporary prohibition while comprehensive ordinance is being prepared. Chuck Balcar briefed that Schertz has given Cibolo a copy of its ordinance on bandit signs. Keith Glbreath stated that he has already spoke to builders and they stated that they were expecting this. Mayor Ruppert expressed concern with a sign ordinance directed to one part of Cibolo. Chuck Balcar stated that this could be completed on a overlay district. .B. City Staff - Keith Gilbreath-Stated that he hoped with the new Planning and Zoning commissioners that they could get Proactive with the Planning. C. City Attorney-None. D. City Council - Councilwoman Duggar-Wanted to get an update on the next agenda on the easements for Meek Street and the Volunteer Fire Department. E. Mayor-None. 12. Adjournment Councilman Glisar made the motion to adjourn at 9:01 P.M. Seconded by Councilman Ridge. For- All, Against: None. APPROVED THIS 10TH DAY OF JULY 2001. "I&frr Charles Ruppert Mayor ATTEST: vonnUnae ity Secretary