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Min CC 06/11/2002 REGULAR CITY COUNCIL MEETING CIBOLO MUNICIPAL BUILDING 109 S.MAIN June 11,2002 7:00 P.M. MINUTES 1. Call to Order—Mayor Ruppert called the meeting to order at 7:03 P.M. 2. Roll Call—All members of council were present. 3. Invocation—Councilman Pat O'Brien gave the invocation. 4. Pledge of Allegiance—Mayor Ruppert led the Pledge of Allegiance. 5. Citizens to be Heard(limit of three minutes each) There were no citizens to be heard. 6. Election Swearing in Newly Elected Councilmember Jeff Campbell. Mayor Ruppert swore in Jeff Campbell as councilmember for place 4. 7. Consent Agenda-Consent Items (All items listed below are considered to be routine and non-controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a Council member or citizen so requests, in which case the item will removed from the consent agenda and considered as part of the order of business.) A. Consideration and Approval of June 5, 2002 Minutes of the City Council Special Meeting B. Consideration and Approval of May 28, 2002 Minutes of the Regular Council Meeting. C. Consideration and Approval of Check Register for May 2002. Councilman O'Brien made the motion to approve the consent agenda items. Seconded by Counilwoman Duggan. For: All, Against: None. 8. Proclamation Proclamation declaring June 14, 2002 Flag Day. Mayor Ruppert read the proclamation and stated that there would be a flag observance at noon on Friday June 14th at City Hall. 9. Resolutions Discussion/Action on Approval/Disapproval of setting a date for a public hearing on the adoption of updated impact fees for water,waste water, drainage and roadways in the City of Cibolo, and where applicable, in the extra-territorial jurisdiction. IK w I J Councilwoman Duggar made the motion to approve the public hearing for the adoption of updated impact fees for July 23,2002 at 6:30 P.M. Seconded by Councilman Campbell. For: All,Against: None. 10. Discussion/Action A. Discussion/Action on approval of land use assumptions and capital improvements plan as developed by the City of Cibolo Capital Improvements Advisory Committee and City Engineer Rudy Klein. Chuck Balcar stated that the document will be up for approval after the next public hearing on July 23rd. Councilman Williams was chairman of this committee before being elected to council. Councilman Campbell asked how this compared to other cities like Schertz. Chuck Balcar replied by saying there is no comparison. Rudy Klein stated that the zoning maps are complete as of a week ago and just need to be printed. These would include all the new annexations. Chuck Balcar stated that there could be a conflict with Councilman Williams voting on this issue since he was the chairman of the impact fee committee,would get a opinion from the attorney. Councilwoman Duggar made the motion to table the land use assumptions and capital improvement plan as developed by the City of Cibolo Capital Improvements Advisory committee and City Engineer untill June 25, 2002. Seconded by Councilman Campbell. For: Councilwoman Duggar, Councilman Campbell, Councilman O'Brien, and Councilwoman Epperson. Against: None. Obstain: Councilman Williams. B. Discussion/Action to Approval/Disapproval to cover sewer main at Dietz Creek. Rudy Klein stated that he received aproposal to cover the sewer main at Dietz Creek,which was washed out due to rain and drainage over the years. To reconstruct the line it would cost$11,758.00 and also a quote that includes moving line back 30 feet and reshaping channel which would have a total cost of$13,160.00. Chuck Balcar stated that CCMA had to buy a easement to move the 18- inch line and sent a letter to Cibolo recommending that we do the same. Mayor Ruppert asked if impact fees could be used to fund this project. Chuck Balcar stated no because of the Dietz Creek watershed, but there was plenty money in the Water& Sewer account. Robert Arenas and Rudy Klein have gone out to get additional quotes. Councilman O'Brien made the motion to approve with the additional 30 feet with a cost not to exceed$13,169.00. Seconded by Councilman Williams. For: All, Against: None. C. Discussion/Action on setting a policy for citizen's comments at City Council meetings. After discussion on setting policy for citizen's comments Councilman O'Brien made the motion to not set policy at this time but to be reviewed at a later date. Seconded by Councilman Williams. For: Councilman O'Brien and Councilman Williams. Against: Councilman Campbell, Councilwoman Epperson and Councilwoman Duggar. No Action was taken. D. Discussion/Action on obtaining an easement from Andrew Juarez along Borgfeld Road to make drainage improvements for runoff from Dietz Road. Chuck Balcar stated that he needed council's approval to send a letter to Andrew Juarez requesting a drainage easement. Councilman Campbell made the motion to approve the a City Administrator sending a letter to Andrew Juarez to obtain an easement. Seconded by Councilwoman Duggar. For: All,Against: None. 11. Discussion Only ; s � • t ' A. Discussion/Update on drainage issues in the City. Chuck Balcar stated that Schertz has a proposal to redo the Dietz Drainage as a joint project,the total cost being$3.4 million with Cibolo's share being$1.7 million. Also stated that Perry Blanton brought in the easement from Borgfeld, drainage project should be completed in July 2002. No Action Taken. B. Discussion of new personnel policy. Chuck Balcar stated that he thought this would be best done in a workshop. Council agreed to a called workshop for June 18, 2002 at 6:00 P.M. C.Discussion on establishing priorities for the 2002-03 Cibolo Budget. Chuck Balcar stated that he provided a list to all councilmembers with a list from last year that did not get funded, recommended reviewing list and add additional item. Stated that the current service budget was nearly completed. 13. Comments A. City Staff Charles Balcar briefed that Centex Homes is asking for a commitment form CCMA as to insure sewer capacity for the growth of their subdivision. David Dennis of CCMA has identified three issues to include exposed sewer line in Dietz Creek,would like to be place of final plat as a approval block and his concerns regarding the new drainage channel that was constructed without the city's blessing and will add to the flow in Dietz Creek. Briefed that Mr. Blanton has provided a copy of the signed temporary drainage easement across the Borgfeld property. Cibolo Fire Department gave copy of proposal for next year's budget. B. City Council- Councilman O'Brien stated that he wanted to make it clear that he was not against citizens to be heard. C. Mayor-None. 14. Adjournment - Councilwoman Epperson made the motion to adjourn at 8:47 P.M. Seconded by Councilman Campbell. For: All,Against: None. PASSED AND APPROVED THIS 25TH DAY OF JUNE 2002. Charles Ruppert Mayor ATTEST: ronneri in etary