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Min CC 11/26/2002 1,111EGULAR MY COUNC M MEETING CIBOLO MUNICIPAL BUILDING 109 S.MAIN November 26, 2002 7:00 P.M. iV MTES 1. Call to Order-Mayor Ruppert called the meeting to order at 7:03 P.M. 2. Roll Call-Councilman Williams was absent, all other council member were present. 3. Invocation-Councilman O'Brien gave the invocation. 4. Pledge of Alle i�ance-Mayor Ruppert led the Pledge of Allegiance. 5. Citizens to be Heard(limit of three minutes each) Gordon Dunkley,Randolph metro Area Chamber of Commerce-No Show. Mike Guthrie, of Michael G's, stated that there is a drainage problem by his shop. Stated that over the last five years has gotten worse. Talked to contractors that are working on streets and they stated that they were not working on Warner Street, would like it to be considered on the next list of projects to be completed. 6. Consent Agenda-Consent Items (All items listed below are considered to be routine and non-controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a Council member or,citizen so requests, in which case the item will removed from the consent agenda and considered as part of the order of business.) A. Acceptance of new maps from Randolph Chamber of Commerce. B.Consideration and Approval of Cancellation of Regular Council Meeting scheduled for December 24,2002. C.Consideration and Approval of Investment Report for FY2001-02,4th Quarter. D. Consideration and Approval of November 12, 2002 Minutes of the Regular City Council Meeting. F. Acceptance of Resignation of Planning and Zoning Commission member: F.Hiring of a police officer to fill a vacant position. Item 6A was pulled due to a no show from Gordon Dunkley. Councilman Campbell made a motion to approve all consent agenda items with the exception of 6A. Seconded by Councilwoman Duggar. For: All,Against: None. 7. Ordinances Discussion/Action on Approval/Disapproval of sign ordinance,tabled from meeting on November 12,2002. Councilman O'Brien asked about a statement for amending this ordinance at a later time. Chuck Balcar stated that it was to early to replace the ordinance as needed. Councilwoman Duggan made the motion to approve the sign ordinance. Seconded by Councilman O'Brien. For: All, Against: None. 8. Discussion/Action A. Discussion/Action on Streets and Drainage Projects: 1. Status of projects from FY 2001-02 Certificate of Obligation Street and Drainage Project 2. Recommendations from Planning and Zoning on next set of projects. ' 3. Direction to staff concerning remainder of$800,000 for street and drainage improvements. 4. Discussion on Rio Vista Drainage into Cibolo Creek 5.Discussion on drainage along Dietz Road and Borgfeld and MPO Dietz Road project Rudy Kline gave update to council. Stated that Tejas is currently working on Pfeil road,there have been delays due to weather and equipment breakdowns. Tejas plans ort staying south of the track till-the schools are out for Christmas break. Stated that the area by Michael G's foundation is below street level but will be shooting elevation to see if drainage could be fixed. Chuck Balcar stated that the Planning and Zoning Commission was not prepared at their,last meeting and just recommended the roads in the Master Plan that some are already being worked on. Chuck Balcar and Rudy Kline stated that there were several drainage issue that could be looked at to include South Main, Sunflower,Indian Blanket, Behind City Fall,Deitz Creek,Hackerville Road,Michael G's area and Rio Vista. Chuck Balear stated that some of the Dietz Creek drainage work could be funded by impact fees. Chuck Balcar stated that trying to get MPO money for the Borgfeld project would be impossible. There isn't any new funding. Spoke,with Schertz concerning the money for the Dietz Project, it is still there, but won't be held forever: Rudy Kline recommended asking to see if maybe the money could be reprogramed for another project. Rudy Klein also stated that Borgfeld could be done with a three lane with no curbs for under a million dollars. Councilman O'Brien made the motion to direct staff to get cost estimates for drainage projects discussed,Borgfeld,and Industrial Park Entrance. Seconded by Councilman Campbell. For: All, Against: None. B.Discussion/Action on Recommendation of Approval/Disapproval of preliminary subdivision plat for Willowbridge(Willow Point)Subdivision,Unit 7. Keith Gilbreath stated that Unit 7 will back up to the newly annexed Baxley Tract. All problems that he had have been corrected. Councilman O'Brien made the motion to approve preliminary plat for Willowbridge Subdivsion,Unit 7. Seconded by Councilwoman Duggar. For: All, Against: None. C.Discussion/Action on Approval/Disapproval of allowing Green Valley SUD and Ruben Avila one,"Joint Access"point to Cibolo Valley Drive. Kieth Gilbreath stated that lie recommended disapproval, all information has not been received. Councilwoman Duggar made the motion to disapprove. Seconded by Councilman Campbell. For: All,Against: None. D. Discussion/Action on appointment of Planning and Zoning Commissioner to fill vacancy. Chuck Balcar stated that Amy Madison was interested in being on the Planning and Zoning,no other applications have been received. Councilwoman Duggan made the motion to appoint Amy Madison to the Planning and Zoning Commission. Seconded Councilman O'Brien. For: All, Against: None. E.Discussion/Action on authorization to appoint Office Manager at City Hall. Chuck Balcar stated that this would have no fiscal impact. Currently all positions in office are equals, recommend Claudia Schneider,. Councilman Campbell made the motion to appoint Claudia Schneider Office Manager. Seconded by Councilwoman Epperson. For:All, Against: None. 9. Executive Session(Closed Session) Executive Session Pursuant to section 551.072 of the Texas Government Code to discuss the terms and conditions of future easement acquisitions for sewer and waterlines contiguous to FM1103. Council went into executive session at 8:09 P.M. 10. Discussion/Action on Executive Session Items(Open Session) f Discussion/Action on executive session regarding terms and conditions of future easement acquisitions for sewer and waterlines contiguous to FM 1103. Council reconvened from Executive session at 8:35 P.M. Councilman O'Brien made the motion to direct staff to get City Attorney to clarify current contract with Green Valley. Seconded by Councilwoman Duggar. For:All,Against: None. 11. Comments A. City Staff- Chuck Balcar stated that he met with Gail Douglas, from City of Schertz,to discuss doing some joint park projects Stated that he had a meeting with the EEA concerning keeping the city's water,rights. Let council know that the Christmas luncheon with the city staff would be on December 18th at 2:00 P.M. B. City Council- C. Mayor-Wished everyone a Happy Thanksgiving. 12. Adiournment Councilwoman Epperson made the motion to adjourn at 8:42 P.M. Seconded by Councilman Campbell.For:All, Against: None. PASSED AND APPROVED THIS 19TH DAY OF DECEMBER 2002. 9;4 Charles Ruppert Mayor ATTEST: L 4 ry) vonne rr rn ity Secretary