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Min CC 01/14/2003 REGULAR CITY COUNCIL MEETING CIBOLO MUNICIPAL BUILDING 109 S.MAIN January 14,2003 7:00 P.M. MINUTES 1. Call to Order-Mayor Ruppert called the meeting to order at 7:00 P.M. 2. Roll Call-All members of council were present. 3. Invocation-Councilman O'Brien gave the invocation. 4. Pledge of Allegiance-Mayor Ruppert led the Pledge of Allegiance. 5. Citizens to be Heard(limit of three minutes each) Terri Niemietz-Stated that she was concerned about the animal at large ordinance. It has not been redone since 1985,and needs to be reviewed. Stated that there was a section that states an animal is not at large in it's own yard. Has checked with Universal City and Schertz and their ordinance states that the only animal not considered at large is when under voice command. 6. Consent Agenda-Consent Items (All items listed below are considered to be routine and non-controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a Council member or citizen so requests,in which case the item will removed from the consent agenda and considered as part of the order of business.) A.Consideration and Approval of December 19,2002,Minutes of the City Council Meeting. B.Consideration and Approval of November 2002 Check Register. C.Consideration and Approval of December 2002 Check Register. Councilwoman Epperson made the motion to approve the consent agenda items. Seconded by Councilman Williams. For: All,Against:None. 7. Discussion/Action A. Discussion/Action on update of street and drainage improvement projects. Rudy Klein stated that the contractor is currently working on Main Street. Will work on Weiderstein, Sipple and Pecan when Main is completed. The bid packets will be ready for the next council meeting for review. Estimate on Borgfeld were from Dietz to Main Street with 48 feet street and sidewalks would be 1.8 million. A 38 street with no curbing or sidewalks would be 1.3 million. Stated that he was currently looking into temporary fixes for Borgfeld that would be less expensive,but are short term. Chuck Balcar stated that there were Programs out there that could help with sidewalks to include the Highway Enhancement Program Safeway to School. No Action was Taken. B. Discussion/Action on bid application process for the water storage project. Rudy Klein stated that the packages were ready and project has been approved by TNRCC. The bid opening would take place on February 11,2003 at 2:00 P.M. and be on the agenda that night for approval. Stated that there were several interested contractors and would send them packages.Also stated that there were several different type of tanks to include composite and legged,and also three different sizes of tanks. Councilwoman Duggar made the motion to approve the advertising with the bid opening to take place on February 11,2003 at 2:00 P.M.,City Hall. Seconded by Councilman Williams. For: All,Against: None. C. Discussion/Action on Approval/Disapproval of access point for Mr.Avila's and Mr.Vivian's. Keith Gilbreath briefed that there is currently a divided median that splits when it gets near the homes. This access point would give them an entrance off of Cibolo Valley Parkway. The Avila%and Vivian's were in agreement with this plan. Councilman OBrien made the motion to approve the access point. Seconded by Councilman Campbell. For: All,Against: None. D. Discussion/Action on Approval/Disapproval of creation of a third park along Green Valley Road and Cibolo Parkway. Larry Akins is proposing the parkland. Would build park in exchange for paying the park fees. Vincent Gerard of Vincent Gerard&Associates is the one who designed the park. Mr. Gerard stated that he met with the parks commission and they would support this project. This park would include a sports area,playscape,pavilion, restrooms and a walking trail. Mayor Ruppert asked about the timetable of this project. Mr.Akins stated that would start immediately after all areas are in agreement,with cutting roads and driveways. Mr.Akins responded to Councilwoman Duggar's question of the park being completely funded. Councilwoman Duggar made the motion to approve the creation of a third park along Green Valley and Cibolo Parkway. Seconded by Councilwoman Williams. For: All,Against: None. E. Discussion/Action on commitment to partially fund traffic light at FM 3009 and Dietz Road. Chuck Balcar stated that a traffic study has been completed and it was approved that a traffic light is needed. Perry Blanton paid for traffic study. Needed direction on project to take to meeting in Schertz concerning this project. The cost of this traffic light would be between$120,000&$150,000. The school district is the one requesting this project be completed due to the school traffic. The state is responsible for this project but due to a budget shortfall it could be several years till this is completed. Councilman OBrien made the motion to direct City Administrator to pursue other options to fund for project. Seconded by Councilman Campbell. For: All1 Against: None. i F. I Discussion/Action on obtaining easements on FM 1103 for water sewer project. Chuck Balcar stated that the estimate came in lower than expected,$12,500,Rudy Klein stated that he estimated $34,000. Keith Gilbreath stated that they need to omit two or three connections past the school property to include Tolley Road.Keith will need to know what to offer in exchange for the easements. Councilman O'Brien made the motion to authorize Keith Gilbreath to offer water taps in exchange for easements with a sewer tap for $1000.00. Seconded by Councilwoman Duggar. For: All,Against: None. I G. IDiscussion/Action on Approval/Disapproval of contract with the Guadalupe Election Office to conduct the 2003 Election(May 3rd). Discussion of touch screen versus paper ballot. I Councilwoman Duggar made the motion to approve the Guadalupe Election Office to complete the 2003 Election using touch screens. Seconded by Councilman Campbell. For:All,Against: None. 8. Discussion Only A. 'Discussion on initial application for permit with Edwards Aquifer Authority. I Chuck Balcar stated that he was working to keep the city's 257-acre water rights for this year. Could be used to subi lease to other entities. If could obtain these rights they could be worth over a million dollars. B. Discussion on proposal for a agreement with Canyon Regional Water Authority(CRWA)members for use !of excess capacity of the Lake Dunlap Water Treatment Plant. Chuck Balcar stated that was working with BexarMet and East Central with using excess capacity.] 9. Comments A. City Staff-Chuck Balcar stated that GVEC will be installing street lights on Cibolo Parkway except for the first portion off of IH35 that is not located in the city. Stated that there was a P&Z planning workshop that he was offering to the P&Z and anyone else that wants to go. B. City Council- Councilwoman Duggar asked about he Provost case. Chuck Balcar stated that he was due in court on the 23rd of January. Councilman Williams stated that he thought it was a good idea about the traffic light. C. Mayor-None. 10. Adjournment Councilwoman Epperson made the motion to adjourn at 8:50 P.M. Seconded by Councilman Campbell.For: All,Against: None. PASSED AND APPROVED THIS 28TH DAY OF JANUARY 2003. wAffr Charles Ruppert Mayor ATTEST: 1'Vl.i+1'ti:0 vonne Griffin ty Secretary