Min CC 02/25/2003 REGULAR CITY COUNCIL MEETING
CIBOLO MUNICIPAL BUILDING
109 S.MAIN
February 25,2003
7:00 P.M.
MINUTES
1. Call to Order—Mayor Ruppert called the meeting to order 7:00 P.M.
2. Roll Call—All members of council members were present.
3. Invocation—Councilman O'Brien gave the invocation.
4. Pledge of Allegiance—Mayor Ruppert led the Pledge of Allegiance.
5. Citizens to be Heard(limit of three minutes each)—There were no citizens to be heard.
6. Consent Agenda-Consent Items
(All items listed below are considered to be routine and non-controversial by the council and
will be approved by one motion. There will be no separate discussion of these items unless a
Council member or citizen so requests,in which case the item will removed from the consent agenda
and considered as.part of the order of business.)
A.Consideration and Approval of February 11,2003 City Council minutes.
B.Consideration and Approval to replace Capital Facilities Committee Co-Chair Councilwoman
Cathy Duggar with Councilman Jeff Campbell.
C.Consideration and Approval of Reimbursement of Expenditures for Councilman Eddie Williams
for attendance at the TML Conference in Austin,Texas.
Councilwoman Epperson made the motion to approve the consent agenda items. Seconded by
Councilwoman Duggar. For: All,Against:None.
7. Presentation
The Combined Annual Financial Report for FY 2001-02 presented by Armstrong Vaughn and
Associates.
Richard Crampe gave the presentation on the Audit for FY 2001-02. There are eleven months of
expenditures in reserves. Stated that the city must meet GASB by October of 2003.
8.Discussion/Action
A. Discussion/Action on Approval/Disapproval of the adoption of the FY 2001-02 financial audit
Councilwoman Epperson made the motion to approve the adoption of the FY 2001-02 financial
audit. Seconded by Councilman Williams. For: All,Against:None.
B. Discussion/Action on Approval/Disapproval of a Commitment of funds to assume TXDOT
responsibility and partially finance a traffic signal at FM 3009 and Dietz Road,to be completed
by August,2003.
Chuck Balcar briefed that he has spoke with Commissioner Wolverton and Mark Marques,of
Scherkz,concerning this issue. The county has agreed to pay$25,000, Schertz$32,500 which would
leave the city with the balance of$20,000. A new developer,land behind Dobie,is willing to give a
' $12,500 toward the light. If not funded it could be 2-3 years before it's possibly funded.
Councilwoman Duggar made the motion to approve the city portion of$20,000 if completed by
August 1,2003,if not the issue needs to come back to council. Seconded by Councilman Williams.
For: Councilwoman Duggar,Councilman Williams and Councilwoman Epperson. Against:
Councilman Campbell. Obstain: Councilman O'Brien.
Councilman O'Brien made the motion to move items C-F to the end. Seconded by Councilman
Campbell. For: All,Against: None.
C. Discussion/Action on Approval/Disapproval of awarding a bid for a the elevated water
storage tank.
Rudy Klein briefed that bids were opened and read at 10:38 am,and Landmark Structures was the
lowest bid,$825,000. The bids were for 1, 1 '/4, 1 %z million size tanks with two different styles.
Recommended awarding the bid to Landmark Structures. Chuck Balcar stated that the 1.5 million
tank would be to big for the city,the water would sit in it to long. Rudy Klein stated that the lifetime
of the tank is 60-80 years. Councilman O'Brien made the motion to award the bid to Landmark
Structures for the 1 '/4 million composite tank for$928,000. Seconded by Councilwoman Epperson.
For: All,Against: None.
D. Discussion/Action on Approval/Disapproval of awarding bids for extension of water and sewer
services along FM 1103 to the new high school and the Cibolo Valley Ranch Subdivision.
Rudy Klein stated that the bids were opened and read at 2:00 P.M.February 25th. Ella S.A.
Contracting was the lowest bid at$824,797. Recommended awarding the bid to Ella S.A.
Contracting. Has worked with contractor before with San Antonio and they do good work.
Councilman Campbell made the motion to award contract to Ella S.A.Contracting for$824,797.
Seconded by Councilwoman Duggar. For: All,Against: None.
E. Discussion/Action on Approval/Disapproval of a Combined Drainage project with the City of
Schertz and Guadalupe County along Borgfeld Road
Chuck Balcar and Rudy Klein stated they didn't have the information for this project.
Councilwoman Duggar made the motion to pull item from the agenda. Seconded by Councilman
Williams. For: All,Against: None.
F. Discussion/Action on street and drainage update from Rudy Klein,City Engineer.
Rudy Klein briefed that Warner Street is the last street for curbing,after this Tejas will begin the
streets. Weather has been a problem,they should begin working again next week. Will bring a list
of recommended project for the next set of streets and drainage. Chuck Balcar recommended
completing a list of recommended projects by the March 25th meeting so Rudy Klein can cost them
out. Councilwoman Duggar made the motion to go over list on March 25th meeting. Seconded by
Councilman Campbell. For: All,Against: None.
G. Discussion/Action on Approval/Disapproval of final subdivision of plat of Wiederstein 10,
Unit 1.
Keith Gilbreath stated that the subdivision still did not have a name,but everything else looked good.
Councilman O'Brien made the motion to approve the final subdivision plat of Wiederstein 10,Unit
1. Seconded by Councilwoman Duggar. For: All,Against: None.
H. Discussion/Action on Approval/Disapproval of preliminary subdivision plat of Cibolo Valley
Ranch,Unit 2.
Brian Crowel went over the plat with the council. Keith briefed that Planning and Zoning
recommended approval. Rodeo Drive will be changed to Rodeo Way. Drainage issues have been
taken care of. Councilman Campbell made the motion to approve the preliminary subdivision plat of
Cibolo Valley Ranch,Unit 2. Seconded by Councilman O'Brien. For: All,Against: None.
I. Discussion/Action on Approval/Disapproval of final subdivision plat of Cibolo Valley 32,Unit 1
(Lantana Subdivision).
Keith Gilbreath briefed that this has been named Lantana Subdivision. Planning and Zoning
recommended approval. Chuck Balcar stated that this is the IRC property. Councilwoman Duggar
made the motion to approve the final subdivision plat of Cibolo Valley 32,Unite(Lantana
Subdivision.) Seconded by Councilman Williams. For: All,Against: None.
J. Discussion/Action on approval/Disapproval revised Masterplan of Cibolo Valley Ranch.
Chuck Balcar stated that this is the 3rd change to their masterplan this would included 948 lots to
include a 12-acre park. Park would be located in the comer,this would allow use by other near by
subdivisions. Park fees will still have to be made,due to the park will be less than required fees
Councilman Campbell made the motion to approve the revised Masterplan of Cibolo Valley Ranch.
Seconded by Councilman Williams. For: All,Against: None.
9. Resolution
A. Consideration of Approval/Disapproval of an resolution to call for Public Hearing to consider
Annexation and R-2 Zoning for a 14.841 acres of land situated in a tract described in a Non-
Homestead Affidavit and Designation of Homestead from Frederick S. Schlather,et ux,to The
Public,volume 553,page 51,and consisting of Tract 1,called 114.57 acres,Tract 2,called
11.582 acres and Tract 3,called 26.542 acres,Trinidad Garcia Survey No.94,A-137,Guadalupe
County,Texas.(March 11 &25,2003 at 6:45)
Councilwoman Epperson made the motion to set the date and time of March 11 &25,2003 at 6:45
for the Public Hearings. Seconded by Councilman Williams. For: All,Against:None.
B. Consideration of Approval/Disapproval of an resolution to call for Public Hearing to consider
Annexation and R-2 Zoning for a143.823 acres of land situated in a tract described in a Non-
Homestead Affidavit and Designation of Homestead from Frederick S. Schlather,et ux,to The
Public,volume 553,page 51,and consisting of Tract 1,called 114.57 acres,Tract 2,called
11.582 acres and Tract 3,called 26.542 acres,Trinidad Garcia Survey No. 94,A-137,Guadalupe
County,Texas.(March 11 &25,2003 at 6:45)
Councilwoman Duggar made the motion to set the date and time of March 11 &25,2003 at 6:45 for
the Public Hearings. Seconded by Councilman Campbell. For: All,Against:None.
10. Comments
A. City Staff-Mark Riffe provided the council with the racial program report that covers policy,
training and complaints. No complaints were received.
Keith Gilbreath stated that the rezoning for Springtree is going to be requested. Currently rewriting
subdivision ordinance. Chuck Balcar is still reviewing the zoning ordinance.
Chuck Balcar stated that the tank bid came in lower than expected. Was very happy with the audit
results. There will be a meeting for Cibolofest tomorrow at 6:30 P.M.at the Cibolo Park Pavilion.
B. City Council-Councilman O'Brien thanked the staff for a job well done.
Councilwoman Duggar asked about the mutilated dog case and the election.
Councilman Williams asked about the rezoning of Springtree.
C. Mayor—None
11. Adjournment
Councilwoman Epperson made the motion adjourn at 9:03 P.M. Seconded Councilman Campbell. For: All,
Against:None.
PASSED AND APPROVED THIS 11TH DAY OF MARCH 2003.
a4e
Charles Ruppert
Mayor
ATTEST:
ohne Griffm
qty Secretary