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Min CC 06/24/2003 REGULAR CITY COUNCIL MEETING CIBOLO MUNICIPAL BUILDING 109 S.MAIN June 24,2003 7:00 P.M. MINUTES 1. Call to Order—Mayor Ruppert called the meeting to order at 7:02 P.M. 2. Roll Call- All members of council were present. 3. Invocation—Councilman O'Brien gave the invocation. 4. Pledge of Allegiance—Mayor Ruppert led the Pledge of Allegiance. 5. Citizens to be Heard(limit of three minutes each) Amy Madison—Introduced family members and thanked the council for the job that their doing. Stated that she would like the city to take part in a feasibility study to see if the cities would be better together(the cities of Cibolo and Schertz). 6. Consent Agenda-Consent Items (All items listed below are considered to be routine and non-controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a Council member or citizen so requests,in which case the item will removed from the consent agenda and considered as part of the order of business.) A. Approval of June 10,2003 Regular City Council minutes. B. Approval of hiring of Joseph(Jody) Schulle to Public Works. C. Approval of termination of Danny Nelson from Public Works. Item 6A was pulled. Councilman Sutton made the motion to approve consent agenda items B and C. Seconded by Councilman O'Brien. For: All,Against: None. Councilman Sutton stated that he had some corrections and went over them. Councilman Sutton made the motion to approve item 6A with corrections. Seconded by Councilman Campbell. 7. Resolutions Approval/Disapproval of a resolution of the City of Cibolo urging the Schertz-Cibolo-Universal City Independent School District Board of Trustees to reconsider its policy of naming school facilities for persons still living and to include"Cibolo"in the name of the new high school. Councilman Sutton stated that he was against the resolution. Councilman O'Brien stated that he was for the resolution due to the fact that some negative things can happen and make a name become bad. Councilman O'Brien made the motion to approve the resolution with taking out unanimous and changing the signature block to just the mayor's signature. Seconded by Councilwoman Gray. For: Councilman O'Brien,Williams,Campbell and Councilwoman Gray.Against: Councilman Sutton. 8. Discussion/Action(General) A.Granting a contract extension to Armstrong,Vaughan&Assoc.,P.C.,auditor,until 2005,with an increase fee to a maximum of$10,000. Chuck Balcar stated that he likes to see a change in the auditor just to get a different view. The auditor has done a good job and they will have to increase their workload due to GASB 34,so the increase is feasible. Councilwoman Gray asked, "How much cost would be involved?" Mayor Ruppert responded, "Approximately$100." Councilman Williams made the motion to go out for competitive(request for qualification)bid. Seconded by Councilman O'Brien. For: Councilman O'Brien,Williams,and Campbell. Against: Councilwoman Gray. Abstain: Councilman Sutton. B.Approval/Disapproval of future site and starting the process for constructing new city municipal facilities. Council went over the different locations for the new city facility to include areas that the city has owned land. To include,Loop 539,Deer Creek Blvd. The minimum land needed to construct he city hall would be 3—5 acres. There was discussion concerning the fire department and its location in regards to the railroad tracks. Councilman O'Brien made the motion to direct the staff to start the process for the new city facility on site number 3,(Loop 539 and FM 78). Seconded by Councilman Williams. For: All, Against: None. C.Approval/Disapproval of Appointment/Reappointment of 4 members to the Planning&Zoning Commission for the term of July 2003 to July 2005. There are three current members that would like to be re-appointed to the Planning and Zoning,to include Bede Ramcharan,Ann Almond and Michelle Phellps,also read the new application. There was discussion amongst the council on who should be re-appointed/appointed. Councilman O'Brien made the motion to appoint Bede Ramcharan,Ray Thomas,Michelle Phellps and Gary Kelly to the Planning and Zoning. With the alternates being David Kinnon and Tony Krazni(check spelling). Seconded by Councilman Campbell. For:All,Against:None. D.Approval/Disapproval of changing the composition of the Parks&Recreation Commission,to include changing the size of the membership,appointment of new members and/or dissolution of the commission. Mayor Ruppert stated the Parks Commission has not had a meeting due to not having a quorum. Chuck Balcar stated that only one of the original commission members has made it to all the meetings. There are different options that can be completed to include disbanding or changing the numbers. Councilman Sutton suggested developing citizens groups as the needs arise to discuss future items instead of having a parks commission. Councilman Sutton made the motion to dissolve the parks commission. Seconded by Councilwoman Gray. For: Councilman Sutton and Councilwoman Gray. Against: Councilmen Williams,Campbell and O'Brien. Motion did not pass. Councilman O'Brien stated that he would like to see the number reduced from seven to five. Councilman O'Brien made the motion to appoint Mark Winn and Rory Blackburn to the Parks Commission and direct staff to speak to them concerning current size. Seconded by Councilman Campbell. For: Councilmen O'Brien,Campbell,Williams,and Councilwoman Gray. Against: Councilman Sutton. 9. Presentation Discussion/Explanation of the plat review process. Keith Gilbreath went over the process of the plat review. It was also discussed to have a cut off time of noon the Wednesday before the Council Meeting to get the plats turned in. 10. Discussion/Action(Builder/Development) A. Approval/Disapproval of Master Plan of Bentwood Ranch Subdivision. John Moy,engineer for Bentwood,and developer Perry Blanton were present. Perry Blanton went over the master plan,which has 321 lots with the council. Councilman O'Brien asked about the drainage easements, "Who will maintain these easements?" Mr.Blanton responded, "the City would be responsible." Entrance to the subdivision would be one,Cibolo Valley Drive,until unit 4 is complete then there would be Thistle Creek Drive as the seconded entrance. Councilwoman Gray stated that the zoning is incorrect for what they are asking for,also addressed drainage. Specifically,the change of the drainage easement form the Deer Crest subdivision to make a 90 degree turn and then drain toward Towncreek. Also addressed the drainage headed toward Tierra Grande St. and how it is to be addressed..Are detention/retention ponds planned?" There was no response from the developer. Parkland dedication is located on heavy traffic areas which would call for safety measures. She then addressed the need from a traffic light and at who's expense at the corner of Cibolo Valley Drive and Main St.reviewed the wording from the City's Master Plan on the drainage issues in the Towncreek watershed that need to be addressed prior to urbanization of the watershed. Rudy Klein stated that the masterplan is just a concept it is not a detailed plan. The drainage will be addressed in each plat per unit. John Moy stated that the drainage will be addressed during the platting design. Councilwoman Gray made the motion to disapprove the masterplan. Seconded by Councilman Williams. For: Councilwoman Gray. Against: Councilmen Williams, Sutton,O'Brien and Campbell. A Second motion was made to approve the master plan for Bentwood Ranch by Councilman Sutton. Seconded by Councilman Williams. For: Councilmen Williams, Sutton, Campbell and O'Brien. Against: Councilwoman Gray. B.Approval/Disapproval of Preliminary Subdivision Plat of Buffalo Crossing,Unit 2. Keith Gilbreath went over plat with the council. Planning and Zoning recommended approval. Councilman Campbell made motion to approve the Preliminary Subdivision Plat of Buffalo Crossing,Unit 2. Seconded by Councilman Campbell. For:All,Against:None. C. Approval/Disapproval of Preliminary Subdivision Plat of Cibolo Valley Ranch,Unit 3. Keith Gilbreath went over the plat with the council and items that need to be corrected. Planning and Zoning recommended approval. Councilman Williams made the motion to approve the Preliminary Subdivision Plat of Cibolo Valley Ranch,Unit 3. Seconded by Councilman Campbell. For:All,Against: None. D. Approval/Disapproval of Preliminary Subdivision of Cibolo Valley Ranch,Unit 4. Keith Gilbreath went over the plat with the council and items that need to be corrected. Councilman O'Brien made the motion to approve the Preliminary Subdivision of Cibolo Valley Ranch,Unit 4,with noted corrections. Seconded by Councilman Campbell. For: All,Against:None. E. Approval/Disapproval of Preliminary Subdivision Plat of Lantana,Unit 2. Item was pulled from the agenda. F. Approval/Disapproval of Preliminary Subdivision Plat of Springtree,Unit 4. Keith Gilbreath went over the plat with the council and items that need to be corrected. Councilman Sutton made the motion to approve the Preliminary Subdivision Plat of Springtree,Unit 4. Seconded by Councilman O'Brien. For: All,Against:None. G.Approval/Disapproval of Final Subdivision Plat of Woodstone,Unit 1. Keith Gilbreath went over the plat with the council. Went over the problems with the engress/ingress 5 foot easement, stated that it should be a right-a-way between lots 8 &9 and 18& 19. Engineer stated that this would not be a problem. Correct lot 19 from engress easement to five-foot pedestrian right a way. Planning and Zoning recommended approval with corrections. Councilman O'Brien made the motion to approve the Final Subdivision Plat of Woodstone,Unit 1 with corrections as stated above to include the sidewalk along Dietz Rd. Seconded by Councilman Williams. For: All,Against:None. 11. Discussion Only A. Discussion on solutions to pedestrian traffic along Dietz Road and proposals for alternate mode of transportation. Chuck Balcar stated that the kids are going to walk in the street unless the parents keep them off. Could place a guarded sidewalk if the street was made one way from Thistle Creek Drive to Watts Elementary. This would help with traffic and congestion and allow for other methods of transportation,like kids riding their bikes and walking. The houses along Dietz road have their fences inside their property line by at least "1.1 feet. There is a property line that includes part of Dietz Road. Commissioner Wolverton stated that this sidewalk issue was being worked several years ago,but the School District did not want the kids on Dietz Road at all,so the issue was dropped. B. Discussion on 21-acres of City land,between FM 78 and Loop 539,for future city community initiatives. Chuck Balcar stated that the land has been dedicated for the City Hall. Thought maybe the land could be used for a future YMCA or multiple family units. Council needs to plan what they want to do with the additional acres that will not be needed. C. Discussion on changes to the Zoning Ordinance and Map. Chuck Balcar went over the changes on the Zoning Map. Stated that after the seconded joint public hearing on July 8t`,this would go to council for approval. 12. Executive Session Pursuant to section 551.072,Deliberations Regarding Real Property,of Texas Government Code to discuss the possible condemnation of property located on FM 1103 for the purpose of a water/sewer line easement. Item was pulled from the agenda. 13. Reconvene in Open Session Reconvene in open session for Discussion/Action on executive session concerning condemnation of property located on FM 1103 for the purpose of a water/sewer line easement. Item was pulled from the agenda. 14. Comments A. City Staff,-None B. City Council Councilman O'Brien—Would like to see the council where they just receive the plat synopsis. Also made a comment about the feasibility study. Thinks the resource of the different cities would make a well- balanced city. Councilman Williams—Would like to see the discharge ordinance back on the agenda. Asked Commission Wolverton about Borgfeld Road and getting it fixed within the city with their help. Councilwoman Gray—Asked if the city ever received the motorgrader,yes it was received. C. Mayor—None. 15. Adjournment Councilman Campbell made the motion to adjourn at 10:09 P.M. Seconded by Councilman O'Brien. For:All, Against:None. PASSED AND APPROVED THIS 8TH DAY OF JULY 2003. Charles Ruppert Mayor ATTEST: vonn ity yIn