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Min CC 07/12/2022 J OF C/,g Ci r' O "City of Choice" - CIBOLO CITY.COUNCIL CIBOLO MUNICIPAL BUILDING 200 S. Main Cibolo, Texas 78108 July 12, 2022 6:30 p.m. to 10:30 p.m MINUTES -1. Call to Order.—Meeting was called to order by Mayor Boyle at 6:30 p.m. 2. Roll Calle and Excused Absences. — Members Present: Mayor .Boyle, .Councilman Benson, Councilman Osorio, Councilwoman. Cunningham, Councilman ,Allen, Councilman Hetzel, and Councilman Hicks; Members Absent: Councilman Bone. Councilman Hicks made the motion to excuse the absence of- Councilman Bone. Motion was seconded by Councilman Benson. For: All;Against:Norte. Motion carried 6to0. 3. Invocation=Invocation was given by Councilman Allen. . 4. -Pledge of Allegiance—All in attendance recited the Pledge of Allegiance. 5. Citizens to be.Heard This is the only time during the Council Meeting that a citizen can address the City Council. It is the opportunity for visitors and guests to address the City Council on any-issue to include agenda items. All visitors wishing to speak must fill out the Sign=In Roster prior to the start of the meeting. City Council may not debate any non-agenda issue,nor may any action be taken on any non-agenda issue at this time;however, City Council may present any factual responsei to items brought up by citizens. (Attorney General Opinion— JC=0169) (Limit of three minutes each.) All remarks shall be addressed to the Council as a body. Remarks may also be:addressed to any individual member of the Council so long as the remarks are (i) about matters :of local public concern and'(ii) not disruptive to the meeting or threatening to the member or any attendee. Any person violating this policy may be requested to leave the meeting, but no person may'be requested to. leave or forced to leave the meeting because of the viewpoint expressed. This meeting is livestreamed. If .anyone would like to make comments on any matter regarding the City of Cibolo or on an agenda item. .and have this:- item read at .'this meeting, please email pcimics(a,cibolotx.gov: -and vchapmanAcibolotx.gov or telephone 210-566-6111 before 5:00 pm the date of the meeting. The following individuals spoke at Citizens to.be Heard,:Mr. Cooper a Board Member of the GVSUD spoke on an open position that they will be filling on Thursday at 9am. He invites everyone out.for the meeting. Ms: Latimer.spoke on the Sunset Advisory Committee and the issues with CCN. She ask what continuance adequate and timely service is as no one seems to be able to answer this question. 6: Consent Agenda Consent Items (General'Items) (All items listed below are considered to be routine and non-controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a Council member so requests, in which case the item will be removed from the consent agenda and will be considered as:part of the order of business.) A. Approval of the minutes of the regular City Council Meeting held on,June 28,2022. B. Approval of the minutes of the Workshop held on June 29, 2022. Councilman Hicks made the motion to approve the consent agenda. Motion was seconded by Councilwoman Cunningham. For: All; Against:None. Motion carried 6 to 0. 7. Staff Update A. Administration a. Finance Director—This position was re-advertised. b. Economic Development Director—Candidate withdrew and we will be re=advertising the position. c. .Building.Services.Transition-No update d. Covid status in the organization_No update B. Police Department C. Planning Department 8. Discussion/Action A. Discussion/Action on,,the removal, appointments, and re-appointments to Planning. and Zoning Commission,Board of Adjustments,.Capital Improvement Program (CIP) Committee, Charter Review . Committee,Master Plan Committee,Youth Council, Cibolo Economic Development Corporation Board, Animal Advisory Board,�and all other Committees, Commissions and Boards. Councilman Allen made the motion to appoint Mr. Cooper to the Planning and Zoning for District 5. . Motion was seconded by Councilman Hicks. For: All; Against: None. Motion carried 6 to 0 Councilman Hicks made the motion to appoint Mr.Rayl to the:Planning and Zoning for District 3.Motion Was seconded by Councilwoman Cunningham. For: All; Against:i None. Motion carried 6 to 0. B. Presentation on the Enterprise Lease Program. City Council received a presentation on the Enterprise Lease Program to include: Industry Update: Total Cost-Trends . Delivering Solutions: Driving Results Spend Overview Model Year and Odometer Composition Immediate Needs vs. Proactive Planning Average Delivered Price Comparing Maintenance Expenses for Police Department Vehicles Sold in May 2022. Savings through Enterprise C. Presentation/Discussion on preparedness in Cibolo Schools. Chief Hugghins and Chief Troncoso presented a PowerPoint presentation on Active Threat Response and how Cibolo Public Safety is prepared to respond. They covered-Multi-agency Response . Preparedness, Fire-Police-Multi-Agency Training and In-house training with both Police and Fire. 2 D. Discussion/Action on designating honorary streets and authorizing.trail markers or signage along the route that the Old Spanish Trail followed in Cibolo.. Chief Troncoso gave a presentation on-the Old Spanish Trail. He presented the history of Cibolo wanting to re-name Loop 539 the Old Spanish Trail going back several years. 'Talking with.Guadalupe County other'cities already have.a street with this name. It would most.likely not be approved by Bexar Met 911 even if Guadalupe.County approved it. Chief briefed the,possibility of the city renaming the actual Old Spanish Trail that went though Cibolo with.the designation of Honorary Old Spanish Trail. . Picture of the emblem designating'the Old Spanish Trail would be added'to the street sign or the city could add another sign designing that street or portion of that street as the Old Spanish Trail. Council could do this immediately without getting in approval from anyone else. Councilman Hicks made the motion to approve naming the actual trail as Honorary Old Spanish Trail. Motion was seconded by Councilwoman Cunningham. For: All;Against: None. Motion carried 6 to 0. E. Discussion/Action on the approval of the Preliminary Acceptance of Public Infrastructure for Mesa Western Unit 1:. Councilman Allen made the motion to deny the Preliminary Acceptance of Public Infrastructure for Mesa Western Unit 1. Motion was seconded by Councilman Hicks. Roll call vote was taken: Councilman Benson—No, Councilman:Osorio—No, Councilwoman Cunningham—No, Councilman Allen—Yes, Councilman Hetzel—Yes; and Councilman Hicks-No. Motion failed 2 to 4. There were no other motion made by council. F. Discussiori/Action on the approval of the Preliminary Acceptance:of Public Infrastructure for Steele Creek Unit 3B. Councilman Bensonmade the motion to table this item to the next meeting. Motion was seconded by Councilman Allen. For: All;Against: None. Motion carried 6 to 0. G. Discussion/Action and:approval:of Contract Change Orders#5 and#6 for D&D Contractors for the -Bolton Road& Santa Clara Road Street&Drainage Improvements for AW Texas Project. This item was moved to executive session and will be done at the same time as item 10. Council went into executive session at 8:53 p.m. Council returned to open session at.9:15 p.m. Councilman Hicks made the motion to approve Change Orders#5 and#6 for D&D Contractors for the Bolton Road& Santa Clara Road Street& Drainage Improvements for AW Texas Project. Motion was seconded by Councilwoman Cunningham. Mayor Boyle took a roll.call vote: Councilman Benson— Yes, Councilman Osorio—Yes, Councilwoman Cunningham—Yes, Councilman Allen—Yes, Councilman Hetzel—Yes,-and Councilman Hicks—Yes. Motion carried 6 to 0. H. Discussion from Councilmembers that have attended seminars,events,or meetings for the City of Cibolo. Councilwoman Cunningham stated that she had attended the TMP Budget Workshop. Councilman Hicks stated that he was.working on a Region 7 meeting for some time in August/September timeframe. Councilman Allen attended the 4th of July Parade in Schertz. I. Discussion on items_Council would like to see on future agendas. Councilwoman Cunningham wanted information on Saddle Creek Ranch road failure and what TxDOT is doing with the potholes on FM;1103. She also want to find out when the city.would be getting with the HOA's on what HOA's can and can not do and also want the PIA for Buffalo Crossing. Councilman Allen.still wanted to see something on the Chipper Service. Councilman Hicks ask about the Public 3 Information Officer and the posting of information on Haeckerville Road closure. Mayor Boyle would, like to see an.item on the fishing pond and the'monument sign that HEB is supposed to.put up on Main Street and FM 1103 (Aug agenda): Councilman Benson stated that school is almost here and he wants to know the status of the no parking on the street at.Schlather Elementary and Steele HS. J. Discussion/Action on the review and confirmation of all upcoming special meetings and workshops and scheduling the time, date and place of additional special meetings or.workshops. Ms. Cimics reminded the City Council that the Council has a Workshop scheduled for July 20th.and council will receive their packet on Friday. Mayor.Boyle stated that we have Summer Nights this Friday with Punt-Pass-Kick where the kids could go on to state or even nationals. GVEC also has a Lineman Rodeo scheduled for this.Saturday: 9. Ordinances A. Discussion/Action and:Approval of an ordinance expanding the Extraterritorial Jurisdiction of the City of Cibolo to two miles:from its corporate boundaries. Councilman Hicks made the motion to approve the ordinance expanding the Extraterritorial Jurisdiction of the City of Cibolo to two miles from its corporate boundaries: Motion was seconded by Councilwoman Cunningham. For: All; Against: None. Motion carried 6 to 0. 10. . Executive Session The City Council will meet in Executive Session as authorized by the Texas Gov't Code Section 551.071 Consultation with Attorney for the following: A. Discussion on litigation with.Green Valley Special Utility District(GVSUD). Council adjourned into executive.session at 8:53 p.m. 11. Open Session Reconvene into Regular Session and take/or give direction or action, if necessary, on items discussed in Executive Session. Council reconvened into regular session at 9:15 p.m. Councilman Benson made the motion for the City. Attorney and the City Manager to look at options to pursue litigation with parties that negatively effected the project with Santa Clara and Bolton Road. 12. Adjournment Councilman Hicks made the motion to adjourn the meeting at 9:16.p.m. Motion was seconded by Councilwoman.Cunningham. For: All; Against: None. Motion carried 6.to 0. PASSED AND APPROVED THIS 26TH DAY OF JULY 2022. Stosh Bo Mayor ATTEST: .Peggy Cimics, TRMC City Secretary - 4