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Min CC 03/23/2004 REGULAR CITY COUNCIL MEETING �- CIBOLO MUNICIPAL BUILDING I 109 S.MAIN March 23, 2004 7:00 P.M. MINTUES 1. Call to Order-Mayor Ruppert called the meeting to order at 7:00 P.M. 2. Roll Call-All members of council were present with the exception of Councilman Campbell. 3: Invocation-Councilman O'Brien gave the invocation. 4. Pledge of Allegiance-Mayor Ruppert led the Pledge of Allegiance. 5. Citizens to be Heard This is the opportunity for visitors and guests to address the City Council on any issue. City Council may not discuss any presented issue,nor,may any action be taken on any issue at this time. (Attorney General Opinion—JC-0169) (Limit of three minutes each) There were no citizens signed up to be heard. 6. Consent Agenda-Consent Items (All items listed below are considered to be routine and non-controversial by the council and will be approved by one motion., There will be no separate discussion of these items unless a Council member so requests,in which case the item will be removed from the consent agenda and will be considered as part of the order of business.) A. Approval of March 9,2004, City Council Public Hearing Minutes. B. Approval of March 9, 2004,Regular City Council Minutes. C. Approval of hiring of Gary Hecker as Patrolman for Police Department. D. Approval of David Kinnon's resignations from the Planning and Zoning Commission. E. Approval/Disapproval of a request by the Cibolo Volunteer Fire Department Inc.to have the Municipal Park fees waived for the Annual Sausage Supper,May 7—9,2004. F. Approval of reclassifying vacant Public Works Laborer H position as a Public Works Crew leader. Councilman Williams made the motion to approve the consent agenda items A and C-F. Seconded by Councilwoman Gray. For:All,Against:None. Councilman O'Brien made a clarification in the minutes under 9H should be Mayor and Councilmember not two Councilmembers. Councilman Sutton made the motion to consent agenda item B with the correction. Seconded by Councilman O'Brien. For:All,Against: None. 7. Consent Agenda -Builder Items A. Approval/Disapproval of Preliminary Plat of Saddle Creek Ranch Subdivision, Unit 1. (Planning and Zoning recommended Approval) B. Approval/Disapproval of Preliminary Plat of Falcon Ridge Subdivision,Unit 7. (Planning and Zoning recommended approval, contingent that MBC Engineering insuring the right-of-way from Silver Wing to Borgfeld Road for all construction truck traffic) Item A was pulled from the agenda. They will be replatting this item. Councilman O'Brien made the motion to approve. Seconded by Councilwoman Gray. For:All with the exception of Councilman Sutton abstaining. Chuck Balcar stated that the item cannot be approved with contingents based on the traffic and road. Mayor Ruppert stated the motion stands. 5 �Urdmances Approval/Disapproval of an ordinance amending the subdivision ordinance 4590,by adding subsection C to section III,purpose and jurisdiction of the ordinance. Councilwoman Gray asked about the fees,Ed Beasley stated that they would stay the same. Councilman O'Brien made the motion to approve. Seconded by Councilman Sutton. For:All,Against:None. 9. Discussion/Action(Builder/Development A, Approval/Disapproval of variance request to encroach less than 3 inches into the 25 foot side setback on lot 15,block 26, of Falcon Ridge Subdivision, located at the intersection of Boeing Comer and Blue Sage Lane. (Planning and Zoning recommended approval) Ed Beasley stated that this is a post construction variance and is a side setback. Councilman Sutton made the motion to approve the post variance 'request. Seconded by Councilman O'Brien. For:All,Against:None. 10. Discussion/Action(General) A. Approval/Disapproval of proposed City Naming Policy for municipal facilities. (Planning and Zoning recommended approval) There was discussion among council concerning the document with minor changes. Councilman Sutton made the motion to approve the naming policy with some minor editing changes. Seconded by Councilman Williams. For: All,Against:None. B.Approval/Disapproval of an order establishing guidelines for submission of items for the city council agenda. Requirement that two council members,the Mayor,the Director of Public Safety,the city attorney or the city administrator shall sign a request before all non-routine items that can be placed on the agenda. Councilman Sutton stated that he was going to abstain due to violating open records. There was discussion about placing items on the agenda. Chuck Balcar stated that he spoke with Susan Rocha concerning this due to open meetings act,she stated that this would be.allowed. Councilwoman Gray asked the Mayor what he thought about this policy. He stated that he liked for the council to have flexibility to put items on the agenda,but it would be nice if more than one member wanted to discuss an item. There was discussion with Chuck Balcar concerning the open meetings act. Councilman O'Brien made the motion to approve the policy with seconded session being moved to the bottom of the polity. Seconded by Councilman Williams. For: Councilman Williams and O'Brien. Abstain: Councilman Sutton. Against: Councilwoman Gray. Mayor Ruppert casted the vote for the motion. Item was passed. C. Approval/Disapproval of a request by Gary Gum, of Tahoe Partners for the city's concurrence with the creation of a CHODA,a non-profit housing 501 c(3)organization,in conjunction with the construction of Cibolo Villas Apartments on Weidersetein Road. Gary Gum was not present. Chuck Balcar gave a back ground on the project. Councilman Sutton made the motion to table. Seconded by Councilman Williams. For:All,Against:None. 11. Resolution A. Approval/Disapproval of appointing a member to the Canyon Regional Water Authority to the Board of Trustees. Mayor Ruppert stated that Councilman Williams currently holds the seat. Councilman Williams stated that he would like to continue on the board. Councilman O'Brien made the motion to appoint Councilman Wiliams to the CRWA Board Trustees. Seconded by Councilwoman Gray. For: All,Against:None. • B. Approval/Disapproval of appointing a member to the Canyon Regional Water Authority to the Board of Mangers. Mayor Ruppert stated that Chuck Balcar currently holds this position. Councilman O'Brien made the motion to appoint Chuck Balcar to CRWA board of Mangers. Seconded by councilman Williams. For: All,Against:None. C. Approval/Disapproval of a Resolution to call for a public hearing on a moratorium on new subdivision within the Cibolo water service area. The moratorium will allow substantial completion of the Canyon Regional Water Authority plant expansion prior to building permits being issued in future subdivision. Mayor Ruppert stated that this is a temporary moratorium. There is enough water at this time to provide water to the currently approved plats. Councilman Sutton gave an update on the pipeline expansion. Chuck Balcar stated there are currently 17 subdivisions, seven our outside the city limits. The builders see this as a good thing not a negative one. This is for residential only. Councilman O'Brien made the motion to approve the resolution setting the time to April 5th at 5:45 P.M.and the seconded by April 13. Seconded by Councilman Williams. For:All, Against:None. 12. Comments A. City Staff Chuck Balcar stated that Borgfeld will be open by tomorrow afternoon. Delayed due to weather last week. Mark Riffe gave the council an update on the warrant program. Also gave an update on the LEOSE account. B. City Council Councilwoman Gray stated that the software for keeping update needs to be done. Also asked about Eagle Construction building without streets being completed. Councilman Williams asked about water tank and the other Cibolo sign being placed on it. Councilman Sutton stated that he abstained from an item,that he did not want to, due to a telephone call that he received concerning an agenda item. Stated that more care needs to be taken on this issue. Also spoke about contract and their completion dates. Councilman O'Brien stated that he is looking into the tracking software. Also thanked Charter Committee for all their work. C. Mayor-None 13. Adjournment Councilman O'Brien made the motion to adjourn at 8:40 P.M. Seconded by Councilman Sutton. For:All,Against:None. PASSED AND APPROVE THIS 9TH DAY OF APRIL 2004. Ja#vr Charles Ruppert Mayor ATTEST: 4Ynne Secretary