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- - "City of Choice" .
CIBOLO CITY COUNCIL -
CIBOLO MUNICIPAL BUILDING
200-S..Main.:
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Cibolo, Texas 78108
March 8, 2022
6:30 p.ni. to 10:Mp.m.
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MINUTES
1. Callao Order-Meeting was called to order by Mayor Boyle at 6:3 0pm.
2. Roll Call and Excused Absences — Members Present: Mayor Boyle,-:Councilman-Benson, Councilman
Quinn;:.Councilman. Bone, ..Councilwoman Cunningham, Councilman 'Allen, Councilman Hetzel; .and
Councilman Hicks. :..
3..- Invocation—Invocation was given.by Councilman Allen,
4. Pledge of Allegiance—All those in attendance recited the Pledge of Allegiance.
5. Presentation
A. Presentation for:5 years' service to the City of Cibolo:
Sgt. Homer.Balder8--Police'Department
Landon Johnston—Utilities Division
Miguel Delgado Streets Division
Chris Sierra—Streets.Division..
The City Manager Mr. Reed presented 5-year service awards to Homer Balderas(PD), Landon
Johnston(Utilities)- Mi uel Del ado: Streets and Chris Sierra(Streets).
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B. Presentation to Steele and Clemens.High School for achieving DECA Gold Level Re-Certification for
the 2021-2022 school year.
Mayor Boyle presented_Steele High School DECA students.with a plaque from the City.of Cibolo for
achieving.Gold Level Re-Certification for 2021-2022 school year."
:. -6. Citizens to be Heard
This is the only time during:the Council Meeting that-a citizen can.address the City Council. It is the
opportunity for visitors and guests to address the City Council on any issue to include agenda items. All:
visitors wishing to speak mustfill:out.the Sign-In Roster priorto 'the start of the meeting. City Council may
.:.: .not debate any non-agenda.,issue, nor may any action.be taken„on any. non-agenda issue.at this time;
however, City Council,may present any faotual response to items brought up by citizens..(Attorney General .:
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Opinion-JC-0169) (Limit of three minutes:each.) All remarks shall be addressed to the Council as a body.
Remarks may also be addressed to:any-individual member of:the Council so long as the remarks are (i)
about-matters of:local public concern and (ii) not disruptive to the meeting or threatening to the member or
any attendee. Any person violating this.policy may be requested to'leave the meeting, but no person may be
requested -to :leave or forced to leave the meeting:because.of the viewpoint ;expresse This meeting is
livestreamed. If anyone would like to make comments on any matter regarding the City of Cibolo or
on an agenda item and have this item read at this meeting; please email peimics(ikibolotx.goy or
telephone 210-566-6111 before 5:00 pm the date of the meeting.
The following:individuals: signed:up..to speak at "Citizens to be Heard'.'..--Ciara:Mateo-Morrison, Sharon
Medellin; and Patrick Carreon with the Chamber Leadership.Corp:Program. They-introduced themselves
and..stated where they. worked :and that they were required to attend a council meeting as part of the.
program.: Todd West spoke on the removal of Mr. Frias from the Planning & Zoning Commission. He
stated that_Mr. Fn:*as has volunteered his serves.to many Cibolo committees,..commissions, and boards over
the years andto remove him without evena thank.you he felt was completely:wrong.
7... Consent Agenda.—Consent Items (.General Items)
(All items:listed below are considered to be routine and non-controversial by the council and will be
approved by one motion.. There will be no separate discussi6n.of these items unless a Council member so
..requests,.in which case the item will be removed from the consent agenda and will be considered as part of
the order of business.)
A. Approval of the minutes of the regular City Council Meeting held on February_22, 2022:
Councilman Hicks made themotion.toapprove the consent agenda. Motion was seconded by. ..
Councilman Quinn. For: All; Against:None. Motion carried 7 to 0
8. Staff Update
A. Planning and Engineering Department_February:Report
B. Fire Department=February Report
C. Administration
a. YMCA Miracle Field update-Both-Mr. Reed and Mr. Degollado stated.more information on the
Miracle Field grand opening would be out in the next 30 to 45 days. -:
b: SCUCISID:Internship—Mr.Reed stated that council had given$10;000 in the:budget to fund 3 to 5
interns. He hope to have interns in Cibolo during the summer months.
C. Planning Director—Will be recruiting for Planning Director as Mr. Klein will beretiring in June of
this.year.
I HR Director—HR Manager has resigned and will be recruiting for a HR Director.
e. CIP Manager—Hope to introduceahe new CIP Manager at the next council meeting.
f.-See C1ickFix—May 24th will have a presentation on See:Click Fix app.
. g:Building7Fire&Fire.Service'RFP—RFP has gone out and due into City Secretary's office on March
31St. This:should-be to council the last meeting in April,
h.Tour of Trophy Oaks-Tour of Trophy Oaks will be at 5.:30pm on.March 22. . Council will meet at
Trophy Oaks. .
9. Discussion/Action
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A. Discussion/Action to reconsider the.denial of the Preliminary-Plat of Cibolo Farms,Unit 1;within the .
City's Extra-Territorial Jurisdiction:
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This item was removed from the agenda at the request of the.applicant: Council:requested to go into
Executive session at the end of this agenda for clarification on this item from the City Attorney.
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B. Presentation/Discussion regarding Cibolo ETJ Extension and Population Update.
Ms. Gonzalez briefed council on the:expansion of the ETJ-and the population update: The ETJ
expansion is automatic with population'growth and no ordinance is required by the City:Council.
Council can adopt an ordinance to reduce the ETJ if they decide to go this route.:.Ms. Gonzalez showed
the council the Future Land Use &Thoroughfare Map with Area.-land Area 2. The.pros and cons were
given for each area: Additional.ETJ considerations of Area & 2 and the opportunities and challenges
we:could face. Council agreed that Cibolo should memorialize the automatic extension per the Local
Government Code. Ms.Gonzalez also informed the council that.when the city reaches 50,000,residents
the ETJ will extend'to 3-1/2 miles and:also gave some of the opportunities and challenges we could
face at that time. The City of Cibolo has 16 City Limit Signs which need to be updated.. We have two
choices we could use 32,276 which is the census estimated number on 1 April 2020. The City of
Cibolo could also use the population number of 35,470 which is the estimate as of January l,'2022
using the water connection number. Council gave direction,to use'the 35,470 number for the City
emit Signs.-:
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C. Discussion/Action and authorization--for the City.Secretary to sign the Contract for Election Services
with Guadalupe County.
Councilman Hick.s :made the-motion to authorize the City Secretary to sign the Contract for Election.
Services with Guadalupe County. Motion was seconded by Councilman Quinn. For: All;I Against:
None. Motion carried 7 to 0.
D. Discussion/Action and authorization for the City Secretary to sign a Joint Election Agreement and ..
Election Service Contact between Guadalupe' .County, City of Cibolo, City of New Braunfels; New'
Braunfels Independent School-District, Marion Independent School District, Lake McQueeney Water
Control and Improvement District, and Corral Independent School District for a Joint Election to be
held on Saturday, May 7, 2022.
CouncilmanHicks made the motion to authorize the City Secretary to sign a Joint Election Agreement
and Election Service Contact between Guadalupe County, City of Cibolo, City of New Braunfels,New
Braunfels .Independent School,District, Marion Independent School.District, Lake Mc.Queeney.Water'
Control and,Improvement District, and:Comal Independent:School:District for.a Joint Election:t-o.be
held on Saturday, May 7; 2022. Motion was seconded:by.Councilman"Allen. For:All; Against: None.
Motion carried 7 to-0.
E. Discussion/Action regarding the:current debt service; general,information regarding debt;:and adoption
of the proposed debt policy.
Councilman Quinn made the motion to adopt the debt service policy., Motion was seconded by
Councilman Hicks. For: All; Against:None... Motion carried 7 to 0.
F. Discussion/Direction to staff regarding updates to,the City's Covid Leave Policy and Decision Tree.
Council gave direction to staff after much conversation among the council members to move forward
with bringing back the Covid Leave Policy and-extending the Covid leave to those employees that.were
sent home after being exposedto another:city employee. Mr. Reed also ask if City Council wanted to
go back and retro with policy to those that had to take their own.vacatiori or sick time when sent home::
due to behisz exposed to another employee. Council agreed with Mr. Reed that we as a city should not
punish an employee when we send them home.
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'G. Discussion/Direction to authorize the City Manager to-proceed with an RFQ for City Hall HVAC
ystem:
Mr.Craighead went overtheHVAC System.for City Hall. There were,three options (good,better, and.
best). Each option was discussed and what was involved with each option and the estimate
construction cost for each option. The Engineer with Cleary Zimmermann was present'at the meeting
to answer arid-questions the council may have on this item. Mr. Craighead gave'a timeline.with an
approximate 6 months until construction ready. Council gave direction to authorize the City Manager to
proceed with an RFQ for City Hall HVAC System going with Option 3 (best)-which gives the best
option for a longer life span of the current City Hall.
H: Discussion/Action and authorization for the City Manager to complete the-purchase order for Personal '
Protective Equipment(PPE), from(NAFECO)North America Fire Equipment Company, Inc. for One-
Hundred Fifte' en.Thousand, Four Hundred Twenty Dollars and Zero Cents $115,42.0.00
Councilman Quinn made the motion to authorize:the City Manager to complete the purchase order for
Personal Protective Equipment(PPE), from(NAFECO)North America Fire Equipment Coinpany;Inc.
for One-Hundred Fifteen Thousand, Four Hundred Twenty Dollars and Zero Cents ($115,420.00).
Motion was,seconded by Councilwoman Cunningham. For: All; Against: None. Motion carried 7 to 0.
I. Discussion//Action and authorization for the City Manager to complete the purchase order for Fire
Hose and Nozzles from(NAFECO)North America Fire:Equipment Company,Inc. for-Sixty Thousand,:-
Seven
housandSeven Hundred and Sixteen Dollars and:Eighty-Five Cents:($60,716.85).
Councilman Hicks made the motion to'authorize.the City Manager to complete the purchase order for
Fire Hose and Nozzles from(NAFECO)North America Fire Equipment.Company, Inc. for.Sixty
Thousand, Seven Hundred and Sixteen Dollars and:Eighty-Five Cents:($60,716:85). Motion was
seconded by Councilwoman Cunningham. For: All; Against: None. Motion carried 7 to 0.
J. Pre' sentation/Discussion'on Cibolo sponsored Events for 2022.
Ms. Pollok gave a presentation to council on all events that are currently scheduled for calendar year =
2022.
K. Discussion and direction to staff on establishing a"No Thru Truck Traffic' on Zuehl Road, Bolton
Road, Haeckerville Road and.Weil Road.
Council discussed these roads but also other roads in the city. It was pointed.out if we make certain
roads as:no thru truck traffic:it will only movethat traffic lo other Cibolo road. Staff will comeback in
approximately one month after conducting a study to see how or if this can be done.
L;.: Discussion/Action on the use of City:property.for a 5KRun at Cibolo Crossing.
Councilman Quinn made the motion that they City of Cibolo,could provide barricades and manpower
to place and remove the barricades for the 5K Run at Cibolo Crossing. Motion was seconded by
Councilman Bone. For: All Against:None. Motion carried 7 to 0: .
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M. Discussion from Councilmembers :that have attended seminars, events;:or meetings for the City of
Cibolo: : .
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Councilwoman-Cunningham stated she had attended an Alamo Preparation for Emergencies.in Schertz.
Councilman Allen attended the School District Meeting and the Elected .Officials Conference::
Councilman Hicks stated that both the Mayor and he attended a performance:by the Air Force Honor
Guard at Steele High School. :Mayor Boyle stated that both Councilman Hicks and he attended a
meeting in Seguin on ETJ,issues.
N. Discussion` n.items Council would like to see on.future agendas.
Councilman Quinn would like to see on the agenda a four-way crosswalk at Cibolo Valley Drive and
Bentwood Ranch. Mr. Reed stated that staff would look-into this and come back with options for
council to look at. Councilwoman Cunningham would like.to have an update.:on the Animal Shelter.
Mr. Reed stated that there would be a presentation to Council in April on the Animal Shelter.
Councilman Benson wouldaike a discussion onthe Sigh Ordinance. Mayor Boyle would like to have'a .
Towhhall Meeting scheduled and for staff to provide some topics for,council to look at. :
O. Discussion/,Action on the review and confirmation of all upcoming special meetings and workshops
and scheduling the time, date and place-of additional special meetings or.workshops.
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Council went over the calendar for March and April 2022.
10. Ordinance
A. Approval/Disapproval of an Ordinance of the City of Cibolo providing for the second amendment of
the Budget for the Fiscal Year 2021-2022.
Councilman Quinn made the motion to approve an Ordinance of the City of Cibolo providing for the
second amendment of the Budget for;the Fiscal Year 2021-2022. Motion was seconded by Councilman
Bone. For: Councilmembers: Benson, Quinn;; Bone, Cunningham, Allen, and Hetzel; Against:
Councilman Hicks. Motion carried 6 to 1.
1.1. Discussion/Action
A. Discussion/Action to authorize the: City Manager to execute a contract with D&D Contractors, Inc.
from Cibolo, Texasfor the. Town Creek Drainage Project, Phase 2 in the amoufif.of Seven,Million,:, -
Three Hundred Thirty-Two. _Thousand, Five Hundred- .Ninety-Six Dollars and. Fifty :Cents
($7;332,596.50).:
Prior to any motion on this item council went into executive session to discuss this item and item 9A
with t e city attorney under LLC.551.071--Consu tation vAt Attorney,: .,
Council convened into Executive Session at 9:34 p.m.
Council re-convened into Regular Session at 9:57 p.m.
No action was taken.
Councilman-Hicks had stepped out prior.to any motion on item 9A. :Councilman Quinn made a motion
to authorize -the City Manager- to ,execute a contract with Texas :Sterling .in, the amount of
$7,120;020.26. Motion was seconded by Councilman Benson. - For: Councilman Benson Yes;- -
Councilman Quinn Yes, Councilman:Bone - No, Councilwoman Cunningham — No, Councilman
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Allen-No,, and Councilman Hetzel —No. Motion failed 2:to 4. Councilman Allen made-a motion to
authorize the City Manager to execute a contract with D&D Contractors; Inc. from Cib0 - Texas for
the Town_Creek Drainage Project, Phase 2 in the amount of SeveaMillion;_Three Hundred Thirty-Two:.
Thousand, Five Hundred Ninety-Six Dollars and Fifty Cents ($7,3321596.50). .Motion was seconded by
Councilman Bone. Councilman-Quinn stepout prior. to the vote on this. item. Councilman Benson.-
No, Councilman:.Bone :Yes, Councilwoman Cunningham = Yes, Councilman-Allen —.Yes, and:
Councilman Hetzel=:Yes. Motion carried 4 to l...
B. Discussion and direction to staff on:setting the date fora meeting of the Public Facility Corporation.
Council gave direction.to set a�Public .Facility Corporation Meeting:at 5:30: p.m. on-April 12. ::_This
meeting will be held prior to theregular scheduled Council Meeting held that evening at 6:30:p.m.
12. Adjournment
Councilwoman :Cunningham made the motion. to adjourn the..meeting'at. 10:01. p.m. Motion was. ..
seconded"by Councilman Allen. For: All; Against: None. Motion carried?to 0..
PASSED AND:APPROVED THIS 22ND DAY OF'MARCH 2022.
Stosh Bo
Mayorr�
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ATTEST:
Peggy Cimics, TRMC
City. Secretary ..
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