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Min CC 08/28/2004 . REGULAR CITY COUNCIL MEETING CIBOLO MUNICIPAL BUILDING 200 S.MAIN September 28,2004 7:00 P.M. MINUTES 1. Call to Order—Mayor Ruppert called the meeting to order at 7:01 P.M., 2. Roll Call—All members of council were present,with the exception of Councilman Sutton. 3. Invocation—Councilman Campbell gave the invocation. 4. Pledge of Allegiance—Mayor Ruppert led the Pledge of Allegiance. 5. Citizens to be Heard-This is the opportunity for visitors and guests to address the City Council on any issue. City Council may not discuss any non-agenda issue,nor may any action be taken on any non-agenda issue at this time. (Attorney General Opinion— JC-0169) (Limit of three minutes each) Need first name Rogers—Representing Boy Scout 323,sponsored by Everyday Christian Church. Mr.Rogers came to council to request the use of the pavilion at the park once a week for approximately an hour and a half. The scouts probably would use the pavilion,on Tuesday nights. The scouts would also like to use the council chambers for their court of honor on Wednesday, October 2 . 6. Consent Agenda-Consent Items (All items listed below are considered to be routine and non-controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a Council member so requests,in which case the item will be removed from the consent agenda and will be considered as part of the order of business.) A. Approval of the Minutes of the City Council Budget Workshop on September 14,2004. B. Approval of the Minutes of the City Council Public Hearing on September 14,2004. C. Approval of the Minutes of the City Council Meeting on September 14,2004. D. Approval of the Minutes of the Special City Council Meeting on September 21,2004. Councilman Sutton arrived at 7:05 P.M. Councilwoman Gray made the motion to pull item 6C from the consent agenda item. Councilwoman Gray made the motion to approve items 6 A,B,and D. Motion seconded by Councilwoman Hartman. For:All, Against:None. Councilwoman Gray stated that she was concerned about the$200,000 for streets and drainage stated that it should be about 111,209 and not 200,000. There was discussion among council pertaining to the correct number. Councilman Campbell made the motion to approve item 6C,with changes. Motion seconded by Councilman Troncoso. For: All,Against:None. 7. Discussion/Action—Builder Items Approval/Disapproval of the Masterplan for Stonebrook Subdivision. (P&Z recommended Approval) Ed from Carter&Burgess,representing JSL Development stated that he did not have anything to add since the Planning and Zoning Meeting. Councilwoman Gray asked if he knew that the development was contingous to the city border. He stated that the developer is considering being annexed. Council discussed that water has to be provided,but whether or not sewer has to be is in question. There was also discussion concerning the 17-foot easement. Stated that lot 35 would become dedicated parkland and also pay the remainder of the park dedication fee. Councilman Troncoso asked if Rudy Klein had any comments about the drainage. Rudy Klein stated that he had not seen any construction plans for this site.Councilwoman Gray asked about whom the builder would be,Ed stated that the builder is not known at this time. Councilman Sutton made the motion to approve the Masterplan for Stonebrook Subdivision. Motion seconded by Councilman Campbell. For:All with the exception of Councilwoman Gray against. 8. Consent Agenda-Builder Items A. Approval/Disapproval of accepting a bond from Continental Homes for Falcon Ridge,Unit 7,for$1,074,329.00. B. Approval/Disapproval of preliminary plat for Creekview Subdivision,Unit 1. (P&Z recommended Approval) C.Approval/Disapproval of preliminary plat for Stonebrook Subdivision,Unit 1. (P&Z recommended Approval) D. Approval/Disapproval of preliminary plat for Stonebrook Subdivision,Unit 2. (P&Z recommended Approval) E. Approval/Disapproval of preliminary plat for Stonebrook Subdivision,Unit 3. (P&Z recommended Approval) F. Approval/Disapproval of final plat for Falcon Ridge,Unit 8. (P&Z recommended Approval) G,Approval/Disapproval of final plat for Bentwood Ranch,Unit 1B.(P&Z recommended Approval) H.Approval/Disapproval of final plat for Bentwood Ranch,Unit 3. (P&Z recommended Approval) Rudy Klein recommended items C,D and E be pulled from the builders consent agenda._ Councilman Sutton made the motion to approve items 8 A,B,F, G;H.Motion was seconded by Councilman Campbell.For:All,Against:None. Rudy Klein stated that the plats provided to council are different from the ones that were presented to planning and zoning. Rudy stated that on unit 1 and 3 that note 10 talks about a 20 foot right of way acquisition. Green Valley has a water line easement along FM 1103,which is 15 feet. Rudy stated that TX Dot will not accept this with this note. Councilman Sutton asked about right of ways concerning this subdivison and the masterplan. Councilwoman Gray made the motion to disapprove item C,D and E due to not meeting the ordinance. Motion was seconded by Councilwoman Hartman. For: All,Against:None. 9. Presentation/Discussion Presentation by Espey Consultants on the draft element of the City of Cibolo's future master plan Chris Steward,Espey Consultants,went over the draft masterplan with the city council. The next meeting would be the 19`h of October after the Planning and Zoning meeting. 10. Discussion/Action(General) A. Approval/Disapproval of an amendment to Espey Consultants for additional funding. ` Mayor Ruppert stated that Espey was requesting an additional$2900 dollars.Chris Stewart stated that this was in additional to the contract due for mapping information. Some of the problems were with getting the Guadalupe County Maps and configuring them with the type of map that Rudy Klein's office had provided. This in addition to other unforeseen expenses. Councilman Sutton made the motion to approve the amendment to Espey Consultants for additional funding of$2905. Motion seconded by Councilwoman Gray. For: All,Against:None. B. Approval/Disapproval of a amendment to the Canyon Regional Water Authority Contract for an additional 200 acre feet of water per year,effective October 1,2004. Councilwoman Hartman made the motion to approve the amendment to the Canyon Regional Water Authority Contract for additional 200-acre feet of water per year. Seconded by Councilman Campbell. For:All,Against: None. I C. Approval/Disapproval on settlement terms with Green Valley SUD and proposed wastewater service area. Rudy Klein stated that he,the Mayor,Dorothy Mills of Green Valley,and Mr.Pat Lackey met concerning this proposed wastewater service area. Rudy gave council a brief overview of the service area. Dorothy Mills spoke to council also concerning the wastewater service area. Council went over a letter that was provided to Mayor Ruppert. Council discussed how this would affect the city now and in the future within the city limits. Councilman Sutton made the motion to accept the settlement agreements of the letter dated September 24,2004 contingent on Green Valley signing the billing agreement with the city of Cibolo. Motion seconded by Councilman Troncoso. For: All, Against: None. 11. Resolution A. Approval/Disapproval of a resolution calling for a Public Hearing to hear the option of a 20 year retirement versus a 25 year retirement for city personnel,through TMRS. Councilman Troncoso made the motion to approve the resolution calling for a Public Hearing to hear the option of a 20 year retirement. Motion seconded by Councilman Campbell. For: All,Against:None. B. Approval/Disapproval of a resolution designating the official newspaper of the City of Cibolo(Annual Requirement). Councilwoman Gray made the motion to approve the resolution designating the Herald official newspaper of the City of Cibolo. Motion seconded by Councilwoman Hartman. For: All,Against:None. C. Approval/Disapproval of a resolution for the City of Cibolo Investment Policy(Annual Requirement). Councilwoman Hartman made the motion to approve the resolution for the City of Cibolo Investment Policy with changing City Administrator to City Manager.Motion seconded by Councilman Campbell. For: All,Against:None. 12. Ordinance Approval/Disapproval of an ordinance allowing the charging of a convenience for the use of Mastercard/Visa Credit Cards. Councilman Campbell made the motion to approve an ordinance allowing the charging of a convenience fee for the use of MasterCard/Visa Credit Cards. Motion seconded by Councilwoman Hartman. For:All,Against:None. 13. Comments A. City Staff—Mark Riffe gave the council an update on the warrant program. Mark also stated that the old city hall conversion is nearly complete and that they were looking at October 18,2004 as moving date. B. Commissioners-None C. City Council— Councilman Campbell thanked staff for moving pipes,and that the entrance at Borgfeld road looks great. Councilwoman Gray reminded everyone about Cioblofest and to bring in their donations. Thanked Councilman Sutton for the motion with the water issue. Councilman Troncoso asked about the drainage project on Town Creek. Rudy Klein gave a brief summary. Councilman Sutton talked about how the city has no funds in the only bank in Cibolo. Stated that he and council need to start putting thought into the old police station and what they wanted to do with it. Also, stated that he had i talked to some citizens and their concerns with it becoming an animal control facility. Councilman Sutton also brought up the forced main on FM 78. f D. Mayor Mayor Ruppert stated that Live Oak's Annual Economic Development meeting was Wednesday at 6:00 P.M. if anyone was interested in attending.Mayor Ruppert stated that he had received a letter from CCMA concerning the abandoned forced main. 14. Adjournment Councilman Campbell made the motion to adjourn at 9:13 P.M. Motion seconded by Councilman Sutton. For: All, Against: None. PASSED AND APPROVED THIS 12TH DAY OF OCTOBER 2004. V 1'' Charles Ruppert Mayor ATTEST: Yv nne !iiin)4Secre