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CIBOLO CITY-COUNCIL
CIBOLO MUNICIPAL BUILDING
200S Main
Cibolo, Texas 78108
January 11, 2022
6:30 p.m.
MINUTES
1. Call to Order-Meeting was called to order by Mayor Boyle at 6:31 p.m.
2. Roll Call and Excused Absences -.Members Present:-Mayor .Boyle, Councilman Benson; Councilman
Quinn, Councilman Bone; Councilwoman Cunningham-, Councilman: Allen, Councilman Hetzel, and
Councilman Hicks.
3. Invocation=Invocation was.given by.Councilman Allen..
4. Pledge of Allegiance=All in attendance recited the Pledge of Allegiance.
5. : Public Hearin
A. The City of Cibolo City Council will conduct.a public hearing to hear public testimony regarding a
variance:request, per UDC 117.1 (L), to reduce the 20'_landscaping buffer requirement 10 10' between
the Legacy Traditional School and .the-property to the east (Parcel No. 63769, SF5), for certain real
property located at 3200 Cibolo Valley.Drive.
Ms. Gonzalez briefed the Council -on this item. Mayor Boyle,opened the public hearing at 6:35 p.m.
Mr.:West spoke in opposition to:the variance request. He stated that Planning &:Zoning District 5:Mr.
Frias has stated that if he was at the P&Z meeting, he.would have voted:against this variance which
-would have been a split vote. This variance would cause additional traffic of Cibolo Valley Drive and
that they already have plenty of,space according to the TIA that that submitted. Bentwood Ranch
overwhelming in poll opposes this request. Mayor Boyle closed the public hearing at 6:41 p.m. . .
B. The City of Cibolo City.Council will conduct a public hearing :to hear. public testimony regarding:a.
variance request to the.Sign Ordinance #11:88 On-Premises Signs (Single Non-residential.Building) to
increase.height and total square footage-to the proposed monument signages located.at 2979 FM 1.103,
Cibolo, Texas. .
Ms.-Gonzalez briefed the Council on this variance request. Mayor Boyle opened the public hearing at
6:43 p.m. Mr. Wanders from Quick Trip gave. a presentation with an opportunity :for council to ask
-questions on the variance. No other individuals wish to speak on the item and Mayor Boyle closed the
public hearing.at 7:00 p.m.
C. The City of Cibolo City Council will conduct a public hearing to hear public testimony on the city
contracting with the law firm of Liriebarger. Goggan Blair and Sampson, LLP as special counsel to
perform all legal services necessary to collect unpaid-fines, fees and court costs as provided in Tx Code
of Criminal Procedure Art. 103.003 L
Ms. Gonzalez brief council on this item Mayor Boyle open the public hearing at 7:01 pm. No one wish
to speak on this item and Mayor Boyle closed the public hearing at 7:01 p.m.
6. Citizens to be Heard
:This is.the only time during the Council Meeting that a citizen can address the .City Council. It is the
opportunity for visitors and guests to address the City Council 'on.any issue to include,agenda items. All
visitors wishing to speak must fill out the Sign-In Roster prior to the start of the meeting: City Council may,
not debate any non-agenda issue, nor may any action be taken on any non-agenda issue at this time;
however, City:Council may present any factual response to items brought up by citizens. (Attorney General
Opinion—JC-.0169)(Limit of three minutes each.).All remarks shall be addressed to the Council as:a body,
and not to any individual member. thereof. Public criticism.of the City Council or any action, policy
program or service provided by .the City is not prohibited. :However; any person making personal,
impertinent, or slanderous remarks to individual members of the Council while addressing.the Council may-
be requested to leave the meeting. This meeting is livestreamed. If anyone would liketo make:
:comments on any matter regarding:the City. of Cibolo or on an agenda:item and have this item read
at this meeting, please email mimies(d),cibolotx.6,v or telephone 210-514-3495 before 5:00 pm the
date of the meeting.
The following individualssp oke during Citizens to be Heard: Denis Fournier introduced himself to council
and.thanked everyone.for the.time they.serve the°city. John Frias.stated he would:like to retract his.
statement:that he was the representative from the P&Z and-the Master Plan: : After the meeting he went:
back and,checked the minutes and did not see that a vote had taken place...He also stated he opposed the
variance the Legacy Traditional,School property. Elizabeth Gregory spoke in opposition to the zoning
change of 41 acres from SF-2 to SF4. Ms. Robbie Berg spoke against the zoning change of the.41 acres
located parallel-to Dean Road,North of Saratoga,and-East of Willow Bridge.
7. Consent Agenda—Consent Items (General Items)
(All items listed below are,considered to be routine and non-controversial by the council and will be
approved by one motion. There will-be no separate discussion of:these items unless a Council member so
requests, in which case the item-will be removed from the consent agenda and will be considered as part of
::the order of business.)
A. Approval of the minutes of the regular City Council Meeting held:on December 14, 2021.
B. Approval of the Preliminary/Final Subdivision Plat of LTS—:Cibolo Valley, aka Legacy-Traditional
School.
Councilman Quinn made the motion to approve the consent agenda. Motion was seconded by
Councilman Hicks. :For: All; Against:.None. Motion carried 7 to 0.
8. : _ Staff Update
A. Police Department-December Report
-:B. Planning &.Engineering Department-December.Report
C. Administration
a. Personnel Updates (IT Director, ED Director and CIP Manager)
b. Grand Openings-Ms. Cimics informed council of the Grand Opening of the Senior Center
scheduled for Jan 31 at 9am and Fire Station#3 of Cibolo Valley Drive at 3pm. Chief Hugghins
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introduced the new IT Director Tracy Beekman to council.
9. Discussion/Action
A. Discussion/Action on the following items concerning collection of delinquent Court Fines and Fees:
::a. Discussion/Action required under Texas Govt. Code 2254, for the City of Cibolo to provide a
Written Statement and Finding of the need for Specialized Contingent Fee Legal Services.
Councilman Hicks left the room during items 9a, 9b, and 9c. Councilman Hicks completed a
Conflict Disclosure Statement with the City Secretary.
Councilman Quinn made the motion to approve the Written Statement a Finding of the need for
Specialized Contingent Fee Legal Services. Motion was seconded by Councilwoman Cunningham.:
For: All; Against:None. Motion carried 6 to 0.
b. Discussion/Action on a Resolution authorizing the City of Cibolo to enter into a collection contract
for fines, fees,restitution, other debts, and costs providing split fees on partial collections by
authorizing a collections fee in:the amount of thirty percent(30%)to defray costs of collecting
delinquent fines, fees, court costs, and other debts over.60 days past due pursuant to Article
103:0031 of the Texas-Code of.Criminal Procedure.
Councilman Quinn made the motion to approve a resolution of:the City of Cibolo to enter into a
collection contract for:fines, fees, restitution, other debts, and;costs providing split.fees on partial
collections by authorizing a collections fee in the amount of thirty percent(30%)to defray costs of
collecting delinquent fines; fees, court costs, and other debts over 60 days past due pursuant to
Article 103.0031 of the Texas Code of Criminal Procedure. Motion was.seconded:by
Councilwoman Cunningham: For: All; Against:None. Motion carried 6 to 0. .
c. Discussion/Action and approval of an Agreement with Linebarger Goggan Blair& Sampson, LLP
and-the City of Cibolo for the Collection.of Delinquent Court Fines and Fees. .
Councilman Quinn made the motion to approve an Agreement with Linebarger Goggan Blair&
Sampson, LLP.and the City of Cibolo for the Collection of Delinquent.Court Fines and Fees:
Motion was seconded by Councilman Allen. For:All;Against:None. Motion carried 6 to 0.
B. Discussion/Action regarding a variance request to the Sign Ordinance 41188 On-Premises Signs
(Single Nonresidential:Building) to increase height and total square footage to the proposed monument
signages located at 2979 FM 1103, Cibolo, Texas.
Councilman Hicks-left the room during this.item. Councilman.Hicks completed a Conflict Disclosure .
Statement with the City Secretary.
Councilman Quinn made the motion to approve a variance request to the.Sign Ordinance #1188 On-
Premises Signs.(Single Nonresidential Building) to.increase height and :total square footage to the
proposed monument signages located at 2979 FM 1103,- Cibolo, Texas. Motion was seconded by
Councilman Benson. Mayor Boyle took a roll call vote: Councilman Benson—Yes, CouncilmanQuinn
Yes, Councilman Bone - No, Councilwoman Cunningham --Yes, Councilman:Allen — No and
Councilman Hetzel —No. With a tie vote Mayor Boyle was able to vote and he voted Yes. For: 4;
Against: I.Motion carried 4 to 3:
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C. Discussion/Action on the removal, appointments, and re-appointments to Planning and Zoning
Commission.
Councilman Quinn made the motion to remove Mr. Frias as the Planning & Zoning Commission
representative to the Master Plan Committee. Motion was seconded by Councilman Allen. For:.All;
Against:None. Motio.n carried-7:to 0.
D._-Discussion/Direction to Staff to modify the Unified Development-Code (UDC) Article 13-3 -to allow
`Convenience Storage'. by Conditional Use-Permit within the Community Retail/Service (C-2) Zoning
District.
This item was discussed by Council. Council was in agreement to have something come, back to
council to modify the Unified Development-Code(UDC) Article 13-3 to'allow Convenience Storage by
Conditional Use Permit within the Community Retail/Service (C-2) Zoning District.
E. Discussion/Action regarding the Land Study for Longbranch Residential Subdivision.
Councilman Quinn made the motion to deny the Land Study. for Longbranch Residential Subdivision.
Motion was seconded by.Councilman Allen..Mayor Boyle took a roll call vote: Councilman Benson-
Yes, Councilman Quinn — Yes, Councilman Bone —' Yes,..Councilwoman Cunningham — Yes,
Councilman Allen—Yes, Councilman Hetzel—Yes, and Councilman Hicks—Yes. Motion carried-? to
0-to deny this request.
F. Discussion/Action on the.Preliminary Acceptance of Public Infrastructure:for Bella Rosa Subdivision..
CouncilmanHicks made the motion to approve the.Preliminary Acceptance of Public Infrastructure for
Bella Rosa Subdivision with the following public improvements: Water: 2,957 Linear Feet with a total
valuation of $2.18,710.56;:Sewer: 2,283 Linear Feet with a total.valuation of$184;073.55; Drainage:
$222,980.08; Public Street: 2,600 Linear Feet with a total:valuation of $566,464.49. Motion was
seconded by Councilman Quinn. Councilman Benson had stepped out,during this item and did not
vote. For: All;Against:None. Motion carried 6 to 0.
G. Discussion/Action on authorizing the City Manager to execute Task Order 22-02 with Lockwood,
Andrews & Newnam; Inc. (LAN) to.provide Professional Engineering and Services through Design &
Construction Phases for the Tolle Road Wastewater Improvements Project.
Councilman Hicks made the motion to authorize the City Manager to-execute Task Order 22-02 with
Lockwood, Andrews & Newnam, Inc. (LAN) to provide Professional Engineering and Services
through Design & Construction Phases for the Tolle Road Wastewater Improvements Project. Motion
was seconded by Councilman Quinn. For: All; Against:None.- Motion carried 7 to 0.
H.; Presentation, discussion, and direction to staff involving the amendment of the Cibolo Economic._ .
Development Corporation's Bylaws.
Council gave direction to staff to make a change to the terms in the Bylaws but saw no other changes
that needed to be made.
I. Discussion and direction to staff on the Public Works Expansion.
This item was tabled until the January 25th meeting.
J. Discussion regarding Strengths, Weaknesses, Opportunities, and Threats (SWOT) Analysis for the
Council Strategic Workshop.
This item was presented by Chief Hugghins. This SWOT Analysis and how this will be used during
:the Strategic Planning Workshop. SWOT Analysis is one-of the most common used tools to assess the
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internal and external environments of an organization. Council was sent.a SWOT Analysis to complete
and have turned in by Wednesday morning, January 19, 2022. This will cover Strengths — The
characteristics of an organization which give it advantages- over its competitors; Weaknesses —
Characteristics of:a business which puts it at a disadvantage relative to.competitors; Opportunities -
Elements in an organization's external environment that allow_it to formulate and implement strategies
to achieve, its goals; and Threats - Elements in the external environment-that could endanger the
integrity.and financial strength of the organization.
K. Discussion/Overview:of the History, Why Cibolo is Redistricting, Cibolo's Growth, Legal Standards,
Process, Timeline and Next:Steps the City of Cibolo needs to take in redistricting before 2024.
Ms.:Cimics, Mr. Garza; and Ms. Gonzalez presented a power point presentation on redistricting. The
presentation covered the redistricting history in Cibolo, why Cibolo is redistricting, .Cibolo's.growth,
Legal Standards,-the process,timeline, and the next steps needed to redistrict.'
L. Discussion and direction to staff regarding the. Planning & Zoning 'Commission and'the Economic
Development Corporation and the way council appoints to these two major committees.
Council agreed that with redistricting the need for seven districts on the P&Z and EDC would not be
required: Council will go over their policies and look at a possible change to these commissions.
M. Discussion from Councilmembers that have attended seminars, events, or meetings for the City of
Cibolo.
Councilman Hicks stated that heattended attended a meeting that talked about sex trafficking which was an
excellent presentation. He also attended an AAMPO meeting. Mayor Boyle mention Steele receiving a
community award:and the Cibolo Summer Nights program.
N. Discussion on items Council would like to see on future agendas.
Councilman Hicks wanted something on the: noise ordinance, and when meeting would be with'-
downtown businesses and homeowners in the downtown area. Councilman Quinn and to find out.about
trash can in.the downtown area.-Councilman Hetzel would like maps on where fiber optic cable is-in
the city. Councilwoman Cunningham would like an update on Water Sezvices and Utility Billing.
Councilman Allen still wants an update on all the road projects in the city and those on the CIP list.
O. Discussion/Action on the review and confirmation of all upcoming special meetings: and workshops
..and scheduling the time,.date and place of additional special meetings or workshops.
Council went over the calendar for January and February 202.2.
10. Ordinance
A. Approval/Disapproval of an Ordinance of the City of Cibolo establishing zoning classification of
certain.real property located parallel to Dean Road, North of Saratoga Subdivision and East of Willow
Bridge Subdivision, comprised.of 41.148 Acres from Low Density Residential (SF-2) to Medium
Density Residential (SF-4).
Councilman Quinn made the motion to disapprove an Ordinance of the City of Cibolo establishing
zoning classification of certain real property located parallel to Dean Road, North of Saratoga
Subdivision and East of Willow Bridge Subdivision, comprised. of 41.148 Acres from Low Density
Residential (SF-2) 'to Medium Density Residential (SF-4). Motion was seconded by Council Allen.
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Mayor"Boyle called for a roll call vote. Councilman Benson — Yes, Councilman Quinn — Yes,
Councilman Bone — Yes, Councilwoman Cunningham — Yes, Councilman Allen — Yes, Councilman
Hetzel Yes, and Councilman Hicks—Yes. Motion carried 7 to 0 to disapprove.
11. Resolution
A. Approval/Disapproval of a Resolution of the City of Cibolo on a Parking Lot Expansion for the
Guadalupe Appraisal District Facility.
Councilwoman Cunningham made the motion to approve the Resolution of the City of Cibolo on a
Parking Lot Expansion for the Guadalupe Appraisal District Facility. Motion was seconded by.
Councilman Hicks. For: All; Against:None. Motion carried 7 to 0.
12. Executive Session
The City Council will meet in Executive Session as authorized by the Texas Gov't Code Section 551.074,
Personnel Matter and Section 551.071, Consultation with Attorney,to discuss the following:
A. Update on status of Animal Care Services review and personnel appeal.
B. Discussion regarding the City Manager's Informal Performance Evaluation.
C. Annual Performance Evaluation of the City Secretary.
Council went into Executive. Session at 9:22 p.m. to discuss item A and item C. Item B was tabled and
will be placed on a future agenda.
13. Open Session
Reconvene into Regular Session and-take/or give direction or action, if necessary,on items discussed in
Executive Session.
Council reconvened into Open Session at 10:20 p.m.
No action of item 12A. Councilman Quinn made the motion on item 12C to approve as discussed in
executive session. Motion was seconded by Councilman Hicks. For: All; Against:Noe. Motion
carried 7 to 0.
14. Adjournment—Motion was made by Councilman Benson to adjourn the meeting at 10:23 p.m. Motion
was seconded by Councilman Quinn. For: All; Against:None. Motion carried 7 to 0.
PASSED AND APPROVED THIS 25TH DAY OF JANUARY 2022.
tosh Boy
Mayor
.ATTEST
Peggy Cimics, TRMC
City Secretary
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