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Min CC 11/15/2021 A of c., ti 0 T�X�S 'Gtyof ehotce" CIBOLO CITY COUNCIL CIBOLO MUNICIPAL BUILDING 200 S. Main Cibolo, Texas 78108 November 15, 2021 6:30 p.m. MINUTES 1. Call to Order—Meeting was called to order by Mayor Boyle at 6:30 p.m. 2. Roll Call and Excused Absences — Members Present: Mayor Boyle, Councilman Benson, Councilman Bone, Councilman Gibbs, Councilman. Allen, Councilman Woliver, and Councilman Hicks; Members Absent: Councilman Quinn. Councilman Hicks made the motion to excuse the absence of Councilman Quinn. Motion was seconded by Councilman Allen. For: All; Against:None. Motion carried 6 to 0. 3. Invocation—Invocation was given by Councilman Gibbs. 4. Pledge of Alle iance—All those in attendance recited the Pledge of Allegiance. 5. Proclamations A. Proclamation for Mr. Cady on his 100th Birthday. Councilman Benson read the Proclamation to Mr. Cady for his 100th birthday. B. Proclamation for American Diabetes Month. -Councilman Hicks read the Proclamation for American Diabetes Month and Proclamation was given to. Ms. Womack. C. Proclamation for Small Business Saturday. Small Business Proclamation was read by the Mayor .and received by Ms. Titterington from the Chamber. - 6. Citizens to be Heard This is the only-time during:the Council Meeting thata citizen can address the City Council. It is the opportunity for visitors and guests to,address the City Council: on any issue to include agenda items. All visitors wishing to speak must fill out the Sign-In Roster priori to the start of the.meeting. City Council may not debate any non-agenda issue, nor may any action be taken on any non-agenda.'issue at this time; . however,.City Council may present any factual response to items brought up by citizens. (Attorney General . . Opinion—JC.-0169) (Limit of three minutes each.) All remarks.shall be addressed-to the.Council as a body, and not to any individual member thereof. Public criticism of the: City Council or any action, policy - program- or service provided by the City is not prohibited. However, any person making personal, impertinent, or slanderous remarks to individual members of the Council while addressing the Council-may be requested-to leave the meeting. This meeting is livestreamed. If anyone would like to make comments:on any matter regarding the City of Cibolo or on an agenda item and have this item read at this meeting; please email ncimies(a,ciliolotx.gov or telephone 210-514-3495 before_ 5:00 pm the date of the meeting. Maggie Titterington from the-Chamber:spoke to council and thanked them for participating in the balloon festival. She also gave a couple dates on ribbon cuttings one for Jo.Flowers on December 13'h at 10:30, a.m. and one for Living Spaces on December 14t at 4p.m. 7. Canvassing the Ballots for the November 2, 2021 election. A.Report from the City Secretary. The City Secretary Peggy Cimics and Assistant City Secretary Valerie Chapman read the results of both the General and Special Election held on November 2, 2021. Results are as followed: General Election—TG Benson—District 1, Mark Allen—District 5 and Dick Hetzel;— District 6 were unopposed for their district and elected. The result for District 4 are. as followed: Katie Cunningham: Early Voting— 154, Election Day— 137, Absentee— 15 for-a total of 306 votes or 77.86%. Donetta Roberts: Early Voting-40, Election Day—34, Absentee— 13 for a total of 87 votes or 22.14%. Katie Cunningham elected to District 4. Special Election for Charter Propositions`. Proposition 1 Early Election Day Absentee Total _ Percentage Pass/Failed For 956 816 235 2,007 87.30% . - PASSED Against 133 135 24 292 12.70% Proposition 2 For 576 492 131 1,199 52.09% PASSED - Against 516 464 123 1,103 47.91% Proposition 3 For 443 339 90 872 37.31% FAILED Against 656 641 168 1,465 62.69% Proposition 4 For 69.3 596 184 1,473 . 63.33%: PASSED Against 402 376 75 853 36.67% Proposition 5 For 965 849 235 2,049 88.890/oPASSED Against 126 108 22 256: 11.11% Proposition 6 For 974 849 241 2,064 89.51% PASSED Against 118 108 16 242 10.49% Proposition 7 For 1,021 876 249 2,146 92:18% PASSED Against 77 94 11 182 7.82% Proposition 8 For 767 700 202 1,669 . .72.53% PASSED Against 325 253 54 632 27.47% 2 Proposition 9 For 556 .441 146 1,143 49.12% FAILED Against 544 529 111 1,184 50.88% Proposition 10 For 905 751 221 1,877 81.79% PASSED Against 184 199 35 418 18.21% Proposition 11 For 954 820 216 1,990 - 85.63%. PASSED Against 142 150 42 334 14.37% Proposition 12 For 745 630 166 1,541 67.23% PASSED Against 343 318 90 751 32.77% B.Approval of a Resolution canvassing the returns and declaring the results of a General and Special Election held in the City of Cibolo on November 2, 2021. Declaring an immediate effective date for the ten (10) Charter Amendment Propositions approved by the voters and authorizing the mayor to cause an. order:to be entered into the records of the. City of Cibolo declaring the amendments adopted and directing the mayor to certify the results of the election to the Texas Secretary of State. Councilman Woliver made the.motion to approve the Resolution canvassing the returns and declaring the results of a General and Special Election held in the City,of Cibolo on November 2, 2021. Declaring an immediate effective date for the ten (10) Charter Amendment Propositions approved by the voters and authorizing the mayor to cause an order to be entered into the records of the City of -Cibolo declaring the amendments adopted and directing the mayor to certify the results of the election to the Texas Secretary of State. Motion was seconded by Councilman Gibbs. For: All; Against: None. Motion carried 6 to 0. The City Secretary Peggy Cimics gave the Oath of Office to District 1 TG Benson, District 4 Katie Cunningham, District:5 Mark Allen, and District 6 Dick Hetzel. Mayor Boyle presented outgoing Councilmember Woliver and Gibbs with gifts for their service to the City of Cibolo. Mayor Boyle called a recess of the meeting at 7:15 p.m. so those in the audience could congratulate the incoming Councilmembers and also thank the outgoing members. Council reconvened into regular session at 7:35 p.m. 8. Consent-Agenda—Consent'Items (General Items) (All items listed below are considered,to. be routine and non-controversial by the council and will be approved by one motion. There will be no separate discussion of these items:unless a Council member so requests; in which case the item will be removed from the consent agenda and will be considered as part of the order of business.) A. Approval of the September 2021 Check Register pending final acceptance of the City's financial audit for the 2020/2021 fiscal year. B. Approval of the September 2021 Revenue and Expense Report pending final acceptance of the City's financial audit for the 2020/2021 fiscal year. C. Approval of the Quarter Investment Report ending 30 September:2021 pending final acceptance of the City's financial audit for the 2020/2021 fiscal year. 3 D. Approval.of the Preliminary Plat for Bella Rosa Unit 3. E. Approval of the Preliminary Plat for Buffalo Crossing Unit 6. Councilman Allen made the motion to approve the consent agenda. Motion was seconded by Councilman Hetzel. For: All; Against: None. Motion carried 6 to 0. 9. Staff Update A. Public Works Department—October Report B. Fire Department—October Report C. Police Department—October Report D. Planning &Engineering Department—October Report E. Administration a. Animal Control—Animal Control position has been posted should be conducting interviews in January. b. Director Recruitment—EDC Director has been re-posted: Interviewing for IT position on Friday. c. CIP Manager Recruitment-Posting for this position later this week. d. Tree Lighting Event—Tree lighting is scheduled for November 27tH e. Senior Program—This item will be on the December agenda for council to take action on. 10. Discussion/Action A. Di scussion/Action regarding the Preliminary Acceptance of Public Infrastructure for Red River Ranch Unit 5. Councilman Hicks made the motion to approve the Preliminary Acceptance of Public Infrastructure for Red River Ranch Unit 5 with the following public improvements: Water: 8"main at 2,307 linear feet= total valuation$23.0,090.88; Sewer: 15"pipe at 655 linear feet and 8" at 1,482 linear feet total valuation $281;607.00; Public Street: 2800 linear feet = total :valuation $527,981.45 for a total .valuation of accepted Public Improvement dedicated to the City of Cibolo at $1,039,679.33. Motion-was seconded by Councilman Allen. For: All; Against: None. Motion carried 6 to 0. B. Discussion/Action on the Final Plat of Foxbrook Subdivision Unit 5. Councilman Hicks made the motion-to approve the Final Plat of Foxbrook Subdivision Unit with the note that note 5 be changed from Bexar County to Guadalupe County. Motion was seconded by Councilman Allen. For: All; Against:None. Motion carried 6 to 0. C. .Discussion/Action on the Preliminary Plat of Saddle Creek Ranch Unit 9. Councilwoman Cunningham made the motion to approve the Preliminary Plat of Saddle Creek Ranch Unit 9 with the correct that SF.3-be changed to SF 6. Motion was seconded by Councilman Allen. For: All; Against:None. Motion carried 6 to 0. D. Presentation and Discussion on Master Planning Committee—Criteria for Selection. Staff presented a PowerPoint on the Master Plan .Committee. Council-agreed that a member of the Historic Committee should be a member. Councilmembers also express some concerns such as making 4 sure we make appointments before a selection of a company to facilitate the committee. This way the committee will be ready and have very specific goals. The committee should also ba looking at the. FLUM, Through Fare Plan at the same time as the Master Plan. Training should take place possible prior to the Master Plan Committee begins for not only this committee but also Council, P&Z, EDC and offer an invite to other agencies and communities that could also benefit from this training. Concerns.were expressed that no funding was given for this committee as we spent a lot of time discussing the $250,000 for events during the budget review. Concerns were also.that by the time we start this committee we will already,be in the sixth year since the last full Master Plan Committee. They should be meeting NLT 5yrs but suggested in,the last Master Plan to look at 3 to 5yrs for the Master Plan. Council would also want to.work with the County as the citizens pay county taxes and can help with funding for road and flooding issues we have. Council gave some clear direction ori the Master Plan Committee. E'. Presentation/Discussion and direction to- staff on issuing an RFP for Contract Building & Fire Life/Safety Plan Review and Inspection Service. This item was briefed by Mr. Klein. Council ask questions concerning insurance, consistence in insurance, time frame of inspections and what current staff would be required to do if not inspections. Mr. Klein was able to answer the questions and stated that the third-party- inspections would not only- save cost but also time.Council direction was to proceed-. . F. Discussion/Action ona letter to TCEQ regarding pump and haul. Mr. Klein went over the letter that was given to council in their council packets.. Councilman Hicks made the motion to move forward with the letter. Motion was seconded by Councilwoman Cunningham. For: All; Against: None. Motion carried 6 to 0. G. Discussion/Presentation on Fire Station#3. Chief Troncoso gave a presentation with a video of the new Fire Station#3 located on FM 1103. H. Discussion/Presentation on the Public Works Facility Expansion Project. This item will be brought to council at the December 10 meeting. I. Presentation on the City of Cibolo HVAC system and authorization for the City Manager to hire two consultants to assess City Hall's HVAC in order to provide City Council sufficient data to make an informative decision regarding the necessary improvements on the system- Council ystemCouncil was given_a Presentation on the HVAC system for City Hall. Councilman.Hicks_made the - motion to move forward and authorized the.City Manager to hire two consultants to assess City Hall's HVAC in order to provide City Council sufficient data to make an informative decision regarding the necessary improvements on the system: Motion was seconded by Councilman Bone. For: All; Against: None. Motion carried 6 to 0. I Discussion/Action, on an Economic Development Agreement between the City of Cibolo and the Cibolo Economic Development Corporation. This item will be brought to council in December 2021. 5 K. Discussion/Approval of the changes to the City of Cibolo Home Rule Charter with the changes made from the November 2, 2021, election. Councilwoman Cunningham made the motion to approve the changes to the City of Cibolo Home Rule Charter with the changes made from the November 2, 2021, election. Motion was seconded by Councilman Hicks. For: All; Against: None. Motion carried 6 to 0. L. Discussion/Action to authorize the City Manager to complete the purchase order process to purchase a 2022 John Deere 544P Wheeled Front End Loader from RDO Equipment Company through the .. : Sourcewell Cooperative.Purchasing Program in the amount of One Hundred Eighty-Eight Thousand, Seven Hundred Seventy-Five Dollars and Eighty-One cents ($188,775:81) and to authorize the Cibolo Finance Department to implement a lease/purchase program for this purchase. Councilman Hicks made_the motion to authorize the City Manager to complete the purchase order process to purchase .a 2022 John Deere 544P Wheeled Front End Loader .from RDO Equipment Company.through the Sourcewell Cooperative Purchasing Program in the amount of One Hundred Eighty=Eight Thousand, Seven Hundred Seventy-Five Dollars and Eighty-One cents ($188,775.81) and to authorize the Cibolo Finance Department to implement a lease/purchase program for this purchase. Motion was seconded by Councilman Allen. For: All; Against:None.Motion carried 6 to 0. M. Discussion/Action to authorize the City Manager to complete the purchase order process to purchase a 2022 Crafco SS250DC Asphalt Crack Sealing Unit from Crafco,Inc., Chandler, Arizona, in the amount of Eighty-Five Thousand, Four Hundred Seventy-Seven Dollars and Eighty Cents ($85,477.80) and to authorize the Cibolo Finance Department to implement a lease/purchase program for this purchase. Councilman Hicks made the motion to authorize the City Manager to complete the purchase order process to purchase a 2022 Crafco SS250DC Asphalt Crack Sealing Unit from Crafco, Inc., Chandler, Arizona, in -the amount of Eighty-Five Thousand, Four Hundred Seventy-Seven Dollars and Eighty Cents ($85,477.80) and to authorize the Cibolo Finance Department to implement a lease/purchase program for this purchase. Motion was seconded by Councilman Bone. For: All; Against: None. Motion carried 6 to 0. N. Discussion/Action-to authorize.the City Manager to complete the purchase order process to purchase a 2022 TYMCO Model 600 Street Sweeper from Industrial Disposal Supply, Waco, Texas in the amount of;Two Hundred Eighty-Six Thousand, Five Hundred Twenty Dollars and Zero Cents ($286,520:00) and to authorize the Cibolo Finance Department to implement a lease/purchase program for this purchase. Councilman Allen-made the motion to authorize the City Manager to complete.the purchase order process to purchase a 2022 TYMCO Model 600 Street Sweeper from Industrial Disposal Supply, Waco,Texas in the amount of Two Hundred Eighty-Six Thousand, Five Hundred Twenty Dollars and Zero Cents' ($286,520.00). and to. authorize .the Cibolo Finance Department to,' implement a lease/purchase program for this purchase. Motion was seconded by Councilman Hicks. .For: All; Against:None. Motion carried 6 to 0. O. Discussion/Action to authorize the City Manager to complete the purchase order process to purchase a 2021 Caterpillar CW16 Pneumatic Asphalt Roller Compactor from Holt Cat. San Antonio, Texas through the Sourcewell Cooperative Purchasing Program in the amount of Ninety-Eight Thousand, Nine Hundred Dollars and Zero Cents ($98,900:00) and to authorize the Cibolo Finance Department to implement a lease/purchase program for this purchase. 6 Councilman Allen made the motion to authorize the City Manager to complete the purchase order process to purchase a 2021 Caterpillar CW16 Pneumatic Asphalt Roller Compactor from Holt Cat. San Antonio, Texas through the Sourcewell Cooperative Purchasing Program in the amount of Ninety-Eight Thousand, Nine Hundred Dollars and Zero Cents ($98,900.00) and to authorize the Cibolo Finance Department. to implement a lease/purchase program for -this purchase. Motion was seconded by Councilman Bone. For: All; Against:None. Motion carried 6 to 0. P. Discussion/Action to authorize the City Manager to enter into a contract with SB Contractors, LLC, New Braunfels, Texas for.the Charleston Parke Drainage Channel .Improvements in the amount of Three Hundred Sixty-Eight Thousand, One Hundred Ninety-Six Dollars and Ninety-Eight Cents ($368,196.98). Councilman Allen made the motion to authorize the City Manager to enter into a _contract with SB Contractors,LLC, New Braunfels; Texas for the Charleston 1 Parke Drainage Channel Improvements-in the amount of Three Hundred_Sixty-Eight Thousand, One Hundred Ninety-Six Dollars and Ninety- Eight Cents ($368,196.98): Motion-was seconded by Councilman Bone. For: All; Against: None. Motion carried 6 to 0. . Q. Discussion/Action on the City. of Cibolo casting votes for the Board of Directors for the Guadalupe Appraisal District. Councilman Hicks made the motion to .approve 157 votes to Ms. Letticia Sever and 50 votes to Mr. Daryl John for the Board of Directors for the-Guadalupe.Appraisal District. Motion was seconded by Councilman Hetzel. Mayor Boyle took a roll call vote: Councilman Benson—Yes,.Councilman Bone— Yes, Councilwoman Cunningham — Yes, Councilman Allen — Yes, Councilman Hetzel — Yes, and Councilman Hicks—Yes. Motion carried 6 to 0. R. Discussion/Action on addressing the concerns of development south of FM 78: Response time, Services,-low water crossings and other possible risk factors. This item was brought up by Councilman Hicks. He would-like to look at a building moratorium on development south of FM 78. A presentation on a building moratorium will be brought to council at the . December 14th meeting. S. Discussion from Councilmembers that have attended seminars, events, or meetings for the City of Cibolo. Councilman Hicks stated that he had attended a MPO sub-committee meeting and an EDC Conference. Councilman Hetzel attended a.AACOG Senior Advisor Committee meeting.- T. Discussion on items Council would like to see on future agendas. Councilman Allen wanted to make sure we had the road update on the December meeting. Councilman Benson wanted an update on Animal Control and Meritage Homes. Councilman Hicks wanted to make sure a presentation on a building.moratorium was on the December 14th meeting. U. Discussion/Action on the review and confirmation of all upcoming special meetings and workshops and scheduling the time, date and place of additional special meetings or.workshops. City Secretary went over the calendar for November and December 2021. 11. Resolution A. Approval/Disapproval of a Resolution of the City of Cibolo amending the Personnel Policy to include the regulation of-Paid Leave for the Police Officers who are directly involved in the response to or investigation of a traumatic event. Councilwoman Cunningham made the motion to approve a Resolution of the City of Cibolo amending the Personnel Policy to include the regulation of Paid Leave for the Police Officers who are directly involved in the response to or investigation of a traumatic event. Motion was seconded by Councilman Hicks. For: All;Against: None. Motion carried 6 to 0. B. Approval/Disapproval of a Resolution of the City of Cibolo approving the amendments to the Bylaws of the Cibolo Economic Development Corporation. This item was tabled till the December 14th meeting. 12. Executive Session The City Council will.meet in Executive Session as authorized by the Texas Gov't Code,Section 551.071, Consultation with Attorney, Texas to discuss the following: A.. Discussion regarding negotiations with Schertz-Seguin Local Government Corporation.(SSLGC) Council adjourned into Executive Session at 10:35p.m. 13. Open Session Reconvene into Regular Session and take/or give direction or action;-if necessary, on items discussed in Executive Session. Council reconvened into regular session at 11:06p.m. 14. Adj ournment Councilman.Allen made the motion to adjourn the meeting at 11:06p.m. Motion was seconded by Councilman Hicks.For: All; Against:None. Motion carried 6 to 0. PASSED AND APPROVED THIS 14TH DAY OF DECEMBER 2021. Stosh Bo Mayor ATTEST: Peggy Cimics,TRMC City Secretary 8