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Min CC 08/09/2005 REGULAR CITY COUNCIL MEETING 1 t. CIBOLO MUNICIPAL BUILDING 200 S.MAIN August 9,2005 7:00 P.M. NaNUTES 1. Call to Order—Mayor Sutton called the meeting to order at 7:03 P.M. 2. Roll Call— Councilman Troncoso Councilman Ramcharan Councilman Kelly Councilwoman Hartman-Absent Councilman Campbell 3. Invocation—Councilman Campbell gave the invocation. 4. Pledge of Allegiance—Councilman Kelly led the Pledge of Allegiance. 5. Citizens to be Heard - This is the opportunity for visitors and guests to address the City Council on any issue. City Council may not discuss any non-agenda issue, nor may any action be taken on any non-agenda issue at this time. (Attorney General Opinion—JC-0169) (Limit of three minutes each) The following citizens signed up to speak: Chad Royal spoke on withholding bonds for development. Harvey Hild spoke on a tax fi-eeze for senior citizens. Tex Farnsworth spoke about the Main Street Rehabilitation Project. 6. Consent Agenda-Consent Items(General Items) (All items listed below are considered to be routine and non-controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a Council member so requests,in which case the item will be removed from the consent agenda and will be considered as part of the order of business.) A. Approval of the Minutes of the City Council Budget Retreat held on July 12,2005. B. Approval of the Minutes of the City Council Budget Workshop Meeting held on July 9,2005. C. Approval of the Minutes of the Regular City Council Meeting held on July 26,2005. D. Approval of the Minutes of the Special City Council Meeting held on August 1,2005. E. Acceptance of the check register for July 2005 pending final acceptance of the City's final audit for the 2005 Fiscal Year. Councilwoman Kelly made the motion to approve the consent agenda items with a correction to item A, change PM to AM and with item C.3 change Councilman to Mayor. Motion was seconded by Councilman Campbell. For:All,Against: None. 7. Discussion Only A. Consider a reimbursement of a waste water line through the Bentwood Ranch Subdivision.(Staff) This item was postponed until the next council meeting by the City Manager Todd Parton. He stated that there is a possibility that an agreement from 2003 might already address this issue. Staff will look into this item a little more before the next meeting B. Consider a request to abandon a I0-foot pedestrian access easement and a portion of a drainage right-of-way dedicated in Block 8 of the Thistle Creek Subdivision,Unit 4. (Staff) City Manager suggested that a Quit Claim Process be done and item brought back to council at a later date. No action taken. 8. Discussion/Action(General) A. Consider appointments to the City of Cibolo Flood Protection Plan for the Town Creek Watershed Advisory Group.(Staff) Applicant John Burgess spoke to council about his background and interest in serving on the Town Creek Watershed Advisory Group. Councilman Kelly made the motion to appoint Mr. Burgess to the Town Creek Advisory Group. Motion was seconded by Councilman Ramcharan. For: All,Against: None. B. Consider appointments to the Business Development Committee.(Staff) Applicant Emily Douglas spoke to council about her background and interest in getting on the commission. Councilman Ramcharan made the motion to appoint Ms. Douglas to the Business Development Committee. Motion was seconded by Councilman Troncoso. For:All,Against: None. C. Consider appointments to the CRWA Board of Directors:(Sutton) 1) Review Applications 2) Consider resignation from Johnny Sutton 3) Consider appointments to the Board Mayor Sutton gave the council his resignation as a member of the CRWA Board of Directors. Council spoke with Mr. Edmondson a citizen volunteer for the CRWA Board of Directors. Mr. Edmondson gave a brief background and qualification for the position. Councilman Troncoso made the motion to appoint Mr.Edmondson to the CRWA Board of Directors. Motion seconded by Councilwoman Kelly. For:All,Against: None. D. Consider a request that Guadalupe County initiate Child Safety Fees.(Troncoso) After a brief discussion Councilman Troncoso made the motion to consider a request that Guadalupe County initiate Child Safety Fees. Motion seconded by Councilman Kelly. For:All,Against: None. E. Consider an agreement between Guadalupe County and City of Cibolo for the upgrade and annexation of Dietz Road. (Sutton)) After several minutes of discussion it was decided that no action would be taken at this time. Further discussion with the County was needed and item would be brought back to council at later date. F. Consider a change order request regarding the Borgfeld road and Main Street Rehabilitation Project said change order is to modify the scope of work for Main Street and to add additional paving for the head walls on Borgfeld and Town Creek Road. (Staff) Councilman Campbell made a motion to accept the change order authorized pending City Engineer's recommendation regarding the existing base material. If the equivalent base material does not exist to construct a road improvement equivalent to the original specifications the original scope must be followed. Head walls will be excluded. Motion was seconded by Councilman Ramcharan. For: Councilman Kelly, Campbell and Ramcharan, Against: Councilman Troncoso. G. Consider posting of sign prohibiting stopping,standing,and parking during the time of 7:00 A.M.to 9:00 A.M.and 2:00 P.M. to 4.00 P.M., Monday through Friday, on Thistle Creek Drive in front of Jordan Intermediate School. (Staff) Councilman Kelly made the motion to consider posting of sign prohibiting stopping,standing,and parking during peak traffic hours,Monday through Friday, on Thistle Creek Drive in front of Jordan Intermediate School.Motion seconded by Councilman Campbell. For:All,Against:None. H. Consideration issuing a Request for Qualifications(RFQ)for park planning firms to develop a park plan for Rich Park.(Staff) Councilman Ramcharan made the motion to issue a Request for Qualifications (RFQ) for park planning firms to develop a park plan for Rich Park. Motion seconded by Councilman Hartman. For:All,Against:None. 9. Resolution A. Consider a resolution requesting that Guadalupe County initiate Child Safety Fees.(Troncoso) Councilman Troncoso made the motion to approve the resolution that Guadalupe County initiates Child Safety fees. Motion seconded by Councilman Kelly. For:All,Against: None. B. Consider a resolution between Guadalupe County and City of Cibolo regarding the upgrade and annexation of Dietz Road.(Staff) No action on this item was taken by the Council. 10. Ordinances A. Consider an Ordinance to reverse the controlled stop at the intersection of Cibolo Valley Drive and Deer Creek Blvd. (Staff) Councilman Kelly made the motion to approve the Ordinance reversing the controlled stop sign at the intersection of Cibolo Valley Drive and Deer Creek Blvd. Motion was seconded by Councilman Campbell. For: All;Against: None. 11. Discussion/Action(Builder Items) A. Consideration of a Final Plat for Gatewood Subdivision, Unit 2. (Planning and Zoning Recommended Approval) (Staff) Councilman Kelly made the motion to accept Planning and Zoning recommendation to approve the Final Plat for Gatewood Subdivision,Unit 2. Motion was seconded by Councilman Campbell.For:All,Against: None. 12. Staff Update City Manager Todd Parton gave a brief update on the following items: A. Schaeffer Road Bridge: This road is open but we do have a few unsafe areas of concern. Road lacks proper signage and guard rails. Staff will took into this issue to see what else can be done. B. Borgfeld Road and Main Street Rehabilitation: City Manager stated that initially the wrong types of pipes were installed. However,,the replacement pipes are now collapsing and will require the City to address this issue. C. Town Creek Road Drainage: Punch list has been complete and we are going over this at the present time. D. Dietz Creek Drainage: Some grading is still required on this project. Final punch list is being prepared and those issues will need to be address. 13. Adjournment Councilman Kelly made the motion to adjourn at 8:48 P.M. Seconded by everyone. For:All,Against: None. PASSED AND APPROVED THIS 23rd DAY OF AUGUST 2005. Zohnny Sutton Mayor ATTEST: nne Griffin C ty Secretary