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Min CC 09/13/2005 REGULAR CITY COUNCIL MEETING CIBOLO MUNICIPAL BUILDING 200 S.MAIN September 13,2005 7:00 P.M. MINUTES 1. Call to Order—Mayor Sutton called the meeting to order at 7:08 P.M. 2. Roll Call Councilman Kelly Councilman Ramcharan Councilman Campbell Councilman Troncoso Councilwoman Hartman was absent 3. Invocation Councilman Campbell gave the invocation. 4. Pledge of Allegiance Councilman Kelly led the Pledge of Allegiance. 5. Citizens to be Heard - This is the opportunity for visitors and guests to address the City Council on any issue. City Council may not discuss any non-agenda issue, nor may any action be taken on any non-agenda issue at this time. (Attorney General Opinion—JC-0169) (Limit of three minutes each) Charles Ruppert spoke about the increases in the tax rate,utility billing and budget revenue increase. Mark Winn spoke about 9D. Wade Hawkins, facility directory for SCUDISD, spoke about the water deposit ordinance and requesting the school district deposit back. Lewis Borgfeld made comments in favor of the bond issue and expressed his concern the delay will increase overall cost to the City. 6. Consent Agenda-Consent Items(General Items) (All items listed below are considered to be routine and non-controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a Council member so requests, in which case the item will be removed from the consent agenda and will be considered as part of the order of business.) A. Approval of the Minutes of the Town Hall Meeting held on August 20,2005. B. Approval of the Minutes of the Regular Council Meeting held on August 23,2005. Councilman Campbell made the motion to approve the consent agenda items. Seconded by Councilman Troncoso. For: All,Against:None. 7. Regular Business A. Consideration of appointments to the Business Development Committee. (Staff) Todd Parton stated that there was one opening on the Business Development Committee. There are currently two applications,Ray Thomas and Bill Law. Ray Thomas stated that he was withdrawing his application. Bill Law spoke to council about his interest in the Business Development Committee. Councilman Troncoso made the motion to appoint Bill Law to the Business Development Committee. Seconded by Councilman Ramcharan. For:All,Against: None. B. Consideration of amendments to the Texas Water Development Board Contract for the Flood Protection Planning Program regarding the Town Creek watershed. Said amendments pertain to modifications to the contract requested by the Texas Water Development Board. (Staff) Todd Parton gave background on the Flood Protection Planning Program.The scope and cost of the project will remain the same. Councilman Kelly made the motion to approve the amendments. Seconded by Councilman Troncoso. For: All,Against:None. C. Consideration to approve a contract with Espey Consultants, Inc. to provide for general on-call professional planning services. (Staff) Todd Parton stated that this would help with the plat reviewing to Espey Consultants. This would be a temporary contract till the planner could be hired. Councilman Troncoso made the motion to approve a contract with Espey Consultants to provide for general on-call professional services. Seconded by Councilman Campbell. For:All, Against: None. D. Consideration of authorization for the Business Development Committee to arrange and conduct economic development training with the Economic Consultant. (Sutton) Councilman Ramcharan gave the background on the meetings of the Business Development Committee. Stated that last week met with contracts to help with the joint economic consultant. Councilman Kelly made the motion to approve the Business Development Committee to use the balance of the undedicated funds for development training with the Economic Development Consultant. Seconded by Councilman Campbell. For:All,Against:None. E. Consideration for direction to staff regarding a resolution to establish rules of decorum for City Council meetings. (Sutton) Mayor Sutton stated that Susan Rocha,City Attorney,provided council with a sample copy of a resolution for another City that is about the same size as Cibolo. No action taken. F. Consideration for direction to staff regarding the FY 2006 Budget. (Staff) Todd Parton addressed the handouts that were handed out before the meeting. Spoke about the increase of utility revenues due to the size of the city and the growth that is outside of the service district. Spoke about the increases in the budget, some to include the line maintenance account to help with the aging infrastructure. Spoke about the increase due to personnel cost,public safety, EMS, Safes, Fire Service and dispatch. Went into detail about what each department is responsible to include general fund, utility fund, parks and debt service. Stated that the M&O rate is basically staying the same. Councilman Troncoso stated that staff and council worked days and weekends to come up with the budget. Stated that there were never any citizens showing up with their input on what they wanted. Todd Parton spoke about the city wanting to annex along FM 1103 and that the funds for infrastructure must be available. Councilman Troncoso made motion to direct staff to prepare budget in final form. Seconded by Councilman Ramcharan. For:All,Against: None. G. Consideration to call 7 p.m., September 20 at the City Council Chambers of the Cibolo City Hall as the time, date and place for the second public hearing for the adoption of the FY 2006 Budget. (Staff) Councilman Campbell made the motion to call for a 7:00 P.M.public hearing for the adoption of the FY 2006 Budget. Seconded by Councilman Kelly. For:All,Against:None. H. Consideration of designating Cibolo City Hall as a drop off point for anyone wanting to bring in food or items for the New Orleans Disaster. Councilman Campbell made the motion to approve. Seconded by Councilman Kelly. For:All,Against: None. 8. Ordinances A. Consider an Ordinance to adopt the Guadalupe County Emergency Management Plan and to comply with the federal requirements regarding National Incident Management System(NIMS). (Staff) Todd Parton went over the required Guadalupe County Emergency Management Plan. Councilman Kelly made the motion to approve the Ordinance to adopt the Guadalupe County Emergency Management Plan. Seconded by Councilman Troncoso. For:All,Against: None. B. Consider an Ordinance to update the Court Security Fee. (Staff) Todd Parton gave background. Councilman Troncoso made the motion to approve the ordinance to update the Court Security fee. Seconded by Councilman Campbell. For:All,Against:None. C. Consider an Ordinance to update the Technology Fee. (Staff) Todd Parton gave the background. Councilman Kelly made the motion to approve the ordinance to update the Court Technology fee. Seconded by Councilman Ramcharan. For:All,Against:None. D. Consider an Ordinance to Amend Ordinance Number 615 to amend Addendum/Attachment 1 relating to water rates,wastewater rates,and utility account deposits. (Staff) Todd Parton went over the increases with CCMA,the water portion and recycling parts of the utility bill. Councilman Kelly made the motion to approve the Addendum 1 to Ordinance Number 615 and direct staff to bring a addendum to council for the waiving of deposit for government accounts. Seconded by Councilman Campbell. For:All,Against. 9. Discussion Only Discussion regarding a petition calling for an election concerning the implementation of an ad valorem tax freeze Mayor Sutton stated that it is too late to order the election for the November election. This is from the City Attorneys' and Secretary of State Office comments. The order of election would have had to be completed by the 62nd day,which would have been September 7,2005. 10. Staff Update Update to the following ongoing and planned projects: Rudy Klein gave update on the following: A. Borgfeld Road and Main Street Rehabilitation Contractor is working on Main Street,is currently working on the second layer of base,should be completed by the end of next week. B. FM 78 4-Inch Sanitary Sewer Force Main Construction ASC's contractor has just completed the road bores. Currently locating the private lift stations and awaiting the pipe. Given fair weather they should be completed in about three weeks and another week to transfer the service. C. Town Creek Watershed Study Had a meeting the week before with land owners concerning staging a water retention facility on their property. D. Widening of the channel South of Borgfeld Road There are still some easements problems that need to be resolved with this project. E. Council requests regarding specific future agenda items or staff reports. 11. Adjournment Councilman Campbell made the motion to adjourn at 9:05 P.M. Seconded by Council Kelly. For:All,Against: None. PASSED AND APPROVED THIS 27'DAY OF SEPTEMBER 2005. 9 A Johnny S tto Mayor ATTEST: r Honne This facility is wheelchair accessible and accessible parking space is available. Request for accommodation or interpretive services must be made 48 hours prior to the meeting. Please contact the City Secretary at(210) 658-9900 or FAX (210) 658- 1687.