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Min CC 10/27/2020 J OP c/B A 0 U O t0 �5 'Carol Choke' CITY COUNCIL MEETING CIBOLO MUNICIPAL BUILDING 200 S.Main October 27,2020 6:30 p.m. MINUTES I. Call to Order-Mayor Boyle called the meeting to order at 6:30 p.m. 2. Roll Call and Excused Absences — Members Present: Mayor Boyle, Councilwoman Schultes, Councilman Quinn, Councilman Bone, Councilman Gibbs, Councilman Allen, Councilman Woliver and Councilman Hicks; Staff Present: City Manager Mr. Herrera, City Attorney Mr. Lindner, City Secretary Ms. Cimics, Police Chief Hugghins, Fire Chief Troncoso, IT Director Mr. McDaniel, Planning& Engineering Director Ms. Klein, Public Works Director Mr. Fousse,Interim ED Director Ms.Lee. 3. Invocation-Invocation was given by Councilman Allen. 4. Pledge of Allegiance—All in attendance recited the Pledge of Allegiance. 5. Public Hearings A. The Cibolo City Council will hold a public hearing to hear public testimony regarding the rezoning of approximately 30 acres located north of the intersection of FM 1103 and Knights Crossing (Steele Creek Subdivision) from the current zoning of Neighborhood Commercial (C-1) to General RetaiVOffce (C-3) and Multi-Family(MF-2). This item was briefed by Ms. Gonzalez. Ms. Gonzalez stated that the P&Z did not make a recommendation on the Multi-Family but did on the 18 acres of commercial property. Councilman Quinn requested to here from the chair or vice chair of the P&Z on their thoughts on the multi-family zoning. The attorney Mr. Lindner stated that this public hearing is covering the commercial and did not feel that this would be appropriate to discuss at this time. Mayor Boyle open the public hearing at 6:35 p.m. No one wish to speak on this item and Mayor Boyle closed the public hearing at 6:36 p.m. B. The Cibolo City Council will hold a public hearing to hear public testimony concerning the rezoning of approximately 71 acres of real properties located between Green Valley Road and Wiedner Road, northwest of the Gatewood Subdivision. Properties are currently zoned Low Density Single-Family(SF-2) and the proposed rezoning is for Single-Family Residential(SF-4) This item was briefed by Ms. Gonzalez. Mayor Boyle open the public hearing at 6:37 p.m. No one wish to speak,and Mayor Boyle closed the public hearing at 6:37 p.m. 6. Citizens to be Heard This is the only time during the Council Meeting that a citizen can address the City Council. It is the opportunity for visitors and guests to address the City Council on any issue to include agenda items. All visitors wishing to speak must fill out the Sign-In Roster prior to the start of the meeting. City Council may not debate any non-agenda issue, nor may any action be taken on any non-agenda issue at this time; however, City Council may present any factual response to items brought up by citizens. (Attorney General Opinion—JC-0169) (Limit of three minutes each.) All remarks shall be addressed to the Council as a body, and not to any individual member thereof. Public criticism of the City Council or any action, policy program or service provided by the City is not prohibited. However, any person making personal, impertinent, or slanderous remarks to individual members of the Council while addressing the Council may be requested to leave the meeting. DUE TO THE GOVERNORS DECLARATION WE CANNOT HAVE MORE THAN 35 PEOPLE IN THE COUNCIL CHAMBERS DURING THIS MEETING AND KEEP SOCIAL DISTANCING. This meeting is livestreamed. If anyone would like to make comments on any matter regarding the City of Cibolo or on an agenda item and have this item read at this meeting please email pcimics(a),cibolotx.¢ov or text 210-514-3495 before 6:OOpm the date of the meeting. Ms. Cimics the City Secretary read an email sent in by Mr. W. Spencer. Mr. Spencer thanked all the members of council for serving the city. He did not think that all services offered by the city are for all citizens. He also noted that some council members are able to speak about items not on the agenda yet in the past this was not allowed. Mr. Spencer also noted that there seems to be increased dissension among some council members some are openly disrespected and talked over by the majority who share the same opinion on many issues. Mr. Spencer is also concerned about comment made about no term limits and doing away with districts. He felt that many of the people being appointed to the charter review are very close friends of certain council members. He feels that to be effective you must have people on it that have different thoughts or have different visions. He proposed 3 pillars that he felt could improve the lives of all Cibolo citizens: expand access to affordable housing, grow the economy through increased diversity and improve relationship of the police to communities they serve. 7. Consent Agenda—Consent Items(General Items) (All items listed below are considered to be routine and non-controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a Council member so requests, in which case the item will be removed from the consent agenda and will be considered as part of the order of business.) A. Approval of the minutes of the regular City Council Meeting held on October 13,2020. Councilman Hicks made the motion to approve the consent agenda. Motion was seconded by Councilman Gibbs. For:All;Against:None. Motion carried 7 to 0. 8. Staff Update A. Public Works Department—Reports for September 2020. B. Administration—Update on COVID-19 Mr.Fousse gave an update on street projects. 9. Discussion/Action A. Discussion/Action on the removal, appointments and re-appointments to Planning and Zoning Commission, Board of Adjustments,Capital Improvement Program(CIP)Committee, Charter Review Committee,Master Plan Committee,Youth Council,Cibolo Economic Development Corporation Board,Animal Advisory Board,and all other Committees,Commissions and Boards. Councilman Gibbs made the motion to appoint Ms. Herr to the Charter Review Committee. Motion was seconded by Councilman Allen. For: All; Against: None. Motion carried 7 to 0. Councilman Allen made the motion to appoint Mr. Hendrix to the Charter Review Committee. Motion was seconded by Councilman Hicks. For: All;Against:None. Motion carried 7 to 0. B. Discussion on an Interlocal with the Guadalupe County for Police and Fire Protection in Cibolo's ETJ. Council discussed this item and felt they needed to sit down and have more discussion with the County. C. Discussion/Action and authorizing the City Manager to enter an Interlocal Agreement for fire service protection services in Guadalupe County between the City of Cibolo and the City of Seguin. Council wants to talk with County Judge and County Commissioner before they enter into an Interlocal Agreement for fire service protection. 2 D. Discussion/Action on awarding a contract for Engineering Services to update the City's Water, Wastewater, Transportation and Drainage Impact Fee Report and authorize the City Manager to negotiate with and execute a design professional services contract with Freese and Nichols,Inc. Councilman Quinn made the motion to award a contract for Engineering Services to update the City's Water, Wastewater, Transportation and Drainage Impact Fee Report and authorize the City Manager to negotiate with and execute a design professional services contract with Freese and Nichols, Inc. Motion was seconded by Councilman Hicks. For:All;Against:None. Motion carred 7 to 0. E. Discussion and direction to staff on no through commercial traffic on Green Valley Road from F.M. 1103 northeast to the Cibolo city limits and from Weil Road to Stephens Lane. Staff was directed to bring an ordinance back to the next meeting adding Green Valley Road from F.M. 1103 northeast to the Cibolo city limits and from Weil Road to Stephens Lane to the No Through Commercial Traffic Ordinance. F. Discussion/Action regarding an Amendment to the Land Study for Legendary Trails, aka Roberts Tract Development, located within the City's Extra-Territorial Jurisdiction. No motion was made. G. Discussion and direction to the Parks and Recreation Committee on the next steps for the Seniors Program and the intent for the money allocated in the 2020-2021 budget. Direction was given to the Parks and Recreation Committee to come back at a future council meeting with a plan on how they plan to use the money allocated in the 2020-2021 budget. H. Discussion in regard to Planning and Zoning Commission's initial response to maintaining or removing Planned Unit Developments (PUDs) from the City's Unified Development Code and direction on how to move forward with any changes recommended by Council and possible action to appoint a Sub-Committee regarding PUDs. Councilman Hicks gave direction to staff to have a Joint meeting with City Council and the Planning&Zoning Commission to hold a public hearing on doing away with Plan Unit Developments(PUD's). Councilman Quinn second the direction. No vote was taken. City Attorney Mr. Lindner stated that the city would need to set the date and that November 121h was available to hold the meeting. Council indicated they were available, and the City Secretary stated she would sent a calendar invite. Councilman Hicks made the motion to hold a joint meeting with the Planning & Zoning Commission and City Council to have a public hearing to do away with Plan Unit Developments(PUD's) and to go over the mles for the Planning & Zoning Commission. Motion was seconded by Councilman Quinn. For: All; Against: None. Motion carried 7 to 0. 1. Discussion/Action to authorize the City Manager to complete the purchase order process to purchase 808 Master Meter 4G transponders from Hydro Pro Solutions, LLC, in the amount of One Hundred Nineteen Thousand, Nine Hundred Eighty-Eight Dollars($119,988). Councilman Quinn made the motion to authorize the City Manager to complete the purchase order process to purchase 808 Master Meter 4G transponders from Hydro Pro Solutions, LLC, in the amount of One Hundred Nineteen Thousand, Nine Hundred Eighty-Eight Dollars ($119,988). Motion was seconded by Councilwoman Schultes. For:All;Against:None. Motion carried 7 to 0. J. Discussion/Action to authorize the City Manager to sign a contract with CDS Muery to provide engineering and master planning services for Tolle Park. Total contracted cost of services will be Seventy-Two Thousand Dollars($72,000). Councilman Woliver made the motion to authorize the City Manager to sign a contract with CDS Muery to provide engineering and master planning services for Tolle Park. Total contracted cost of services will be Seventy-Two Thousand Dollars ($72,000). Motion was seconded by Councilman Allen. For: All; Against: None. Motion carried 7 to 0. K. Discussion/Action to authorize the City Manager to complete the purchase order process to purchase a 2020 CB36B Utility Compactor(Steel Wheel Roller), in the amount of Sixty-Six Thousand, Five Hundred Sixty-Six Dollars($66,566). 3 Councilman Hicks made the motion to authorize the City Manager to complete the purchase order process to purchase a 2020 CB36B Utility Compactor (Steel Wheel Roller), in the amount of Sixty-Six Thousand, Five Hundred Sixty-Six Dollars ($66,566). Motion was seconded by Councilman Gibbs. For: All; Against: None. Motion carried 7 to 0. L. Discussion/Action to authorize the City Manager to complete the purchase order process to purchase a 2020 LeeBoy 1000G Asphalt Paver from ROMCO Paving Equipment, in the amount of Eighty-Eight Thousand, One Hundred Eight Dollars($88,108). Councilman Hicks made the motion to authorize the City Manager to complete the purchase order process to purchase a 2020 LeeBoy 1000G Asphalt Paver from ROMCO Paving Equipment, in the amount of Eighty-Eight Thousand, One Hundred Eight Dollars ($88,108). Motion was seconded by Councilman Quinn. For: All; Against:None. Motion carried 7 to 0. M. Discussion/Action to authorize the City Manager to enter into a contract for Architectural and Engineering Design Service for the expansion of the Public Works Facility with RVK Architects, San Antonio, Texas in the amount of Fifty-One Thousand,Nine Hundred Twenty Dollars.($51,920). Councilman Hicks made the motion to authorize the City Manager to enter into a contract for Architectural and Engineering Design Service for the expansion of the Public Works Facility with RVK Architects, San Antonio, Texas in the amount of Fifty-One Thousand,Nine Hundred Twenty Dollars. ($51,920). Motion was seconded by Councilwoman Schultes. For: All;Against:None. Motion carried 7 to 0. N. Discussion/Action concerning the list of road projects proposed for repair and maintenance using street maintenance tax fund. Councilman Quinn made the motion to approve the list of road projects proposed for repair and maintenance using street maintenance tax fund. Motion was seconded by Councilman Hicks. Before the vote was taken Councilman Gibbs amended the motion to also prioritize the maintenance projects with the goal fastest completion with the least impact on the citizens. Councilman Quinn and Councilman Hicks both resend their motions and Councilman Quinn made the motion to approve the list of road projects proposed for repair and maintenance using street maintenance tax fund. and for staff to prioritize the maintenance projects with the goal fastest completion with the least impact on the citizens. Motion was seconded by Councilman Hicks. For: All; Against:None. Motion carried 7 to 0. O. Discussion and direction to staff on the use of the digital library at the Cibolo YMCA for a church group twice a week from 6:30 p.m.to 8 p.m. for a period of 15 to 16 weeks. Councilman Hicks stated that Pastor Phillips had worked out a plan with the YMCA. P. Discussion from Councilmembers that have attended seminars,events or meetings for the City of Cibolo. Councilman Allen thanked the PD for support of the parade Back the Blue. Councilman Hicks stated that he had attended the TML conference that was held virtual and that he also had a virtual AAMPO meeting. Q. Discussion on items council would like to see on future agendas. No items were added to the next agenda at this time. R. Discussion/Action on the review and confirmation of all upcoming special meetings and workshops and scheduling the time,date and place of additional special meetings or workshops. Council went over the calendar for November and December 2020. 10. Ordinances A. Approval/Disapproval of an Ordinance providing for the second budget amendment to the budget for fiscal year 2020-2021. Councilman Hicks made the motion to approve of an Ordinance providing for the second budget amendment to the budget for fiscal year 2020-2021. Motion was seconded by Councilman Quinn. For: All; Against: None. Motion carried 7 to 0. 4 B. Approval/Disapproval of an Ordinance authorizing the City Manager to execute a Local On-System Improvements Project with TxDOT to design and construct intersection improvements at Santa Clara Road and the IH 10 North Frontage Road in Cibolo, Texas. Councilman Hicks made the motion to approve an Ordinance authorizing the City Manager to execute a Local On-System Improvements Project with TxDOT to design and construct intersection improvements at Santa Clara Road and the IH 10 North Frontage Road in Cibolo, Texas. Motion was seconded by Councilman Allen. For: All;Against:None. Motion carried 7 to 0. 11. Adiounan Councilman Hicks made the motion to adjourn the meeting at 10:08 p.m. Motion was seconded by Councilwoman Schultes. For:All;Against:None. Motion carried 7 to 0. PASSED AND APPROVED THIS I OTa DAY OF NOVEMBER 2020. Sms Mayor ATTEST Peggy Cimics,TRMC City Secretary 411 5