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Min CC 08/11/2020 OF Cy J �O O r e x A 5 "City of Choice" CITY COUNCIL MEETING CIBOLO MUNICIPAL BUILDING 200 S. Main August 11, 2020 6:30 p.m. MINUTES 1. Call to Order—Meeting was called to order by Mayor Boyle at 6:30pm. 2. Roll Call and Excused Absences — Council Present: Mayor Boyle, Councilwoman Schultes, Councilman Quinn, Councilman Bone, Councilman Gibbs, Councilman Allen, Councilman Woliver and Councilman Hicks. 3. Invocation- Councilman Gibbs gave the invocation. 4. Pledge of Allegiance—All in attendance recited the Pledge of Allegiance. 5. Citizens to be Heard This is the only time during the Council Meeting that a citizen can address the City Council. It is the opportunity for visitors and guests to address the City Council on any issue to include agenda items. All visitors wishing to speak must fill out the Sign-In Roster prior to the start of the meeting. City Council may not debate any non-agenda issue, nor may any action be taken on any non-agenda issue at this time; however, City Council may present any factual response to items brought up by citizens. (Attorney General Opinion—JC-0169) (Limit of three minutes each.) All remarks shall be addressed to the Council as a body, and not to any individual member thereof. Public criticism of the City Council or any action, policy program or service provided by the City is not prohibited. However, any person making personal, impertinent, or slanderous remarks to individual members of the Council while addressing the Council may be requested to leave the meeting. DUE TO THE GOVERNORS DECLARATION WE CANNOT HAVE MORE THAN 10 PEOPLE IN THE COUNCIL CHAMBERS DURING THIS MEETING. This meeting is livestreamed. If anyone would like to make comments on any matter regarding the City of Cibolo or on an agenda item and have this item read at this meeting please email iDcimics(a-)cibolotx.F_ov or text 210-514-3495 before 6:30pm the date of the meeting. The following individuals signed up to be heard or sent an email in to be read: Maggie Titterington from the Chamber spoke to the council on upcoming events. She also reminded everyone that next week they would be having an in-house Chamber Luncheon and if you haven't RSVP please do so quickly as cutoff date is fast approaching. Maggie also spoke on a Shred Day on October 176' that would benefit Schertz, Cibolo and Selma. Councilman Gibbs read an email he received from Mr. Raymond Montanez. Mr. Montanez wanted to thank two of the City's employees from the water department. He said he called in about a blockage he had in his water line. Nick and Chris from the water department showed up and did a wonderful job. These two individuals were very professional and did everything they could to help him. He wanted to make sure that they were recognized for the outstanding service they provide to the citizens of Cibolo. The City Secretary read an email received from Ms. Cindy Spencer. Ms. Spencer stated that she watched the Town Hall meeting that was held on July 22 and was disappointed. She wondered why the Town Hall meeting was not used in the same manner as we have done previous. Citizens were able to get to know their representative, to voice concerns, and were able to ask questions. Ms. Spencer had ask how many individuals actually watch the Town Hall meeting and she had been informed that only four people watched via Zoon and 27 watched via live streaming on the city's website. She felt that with all that is going on in our city, state and nation that these numbers were pitiful. She also talked about volunteers and how the city has had trouble getting people to sign up for some of the committee's. Ms. Spencer ask if council ever wonder why they have a difficult time getting volunteers and suggested a sub committee of 3 council members to look into this. Ms. Spencer also stated in her email that she has emailed her councilmember and he has refused to accept/read her emails. She states that a Councilmember should represent all his/her constituents as that is what the City Charter says is their responsibility. Councilman Quinn ask to speak on the last item brought up by Ms. Spencer. He stated that he has been advised by attorneys that since Ms. Spencer has a lawsuit against the City and several Councilmembers that he was to have little communication or direct contact with anyone that has filed the lawsuit. 6. Presentation A. Presentation of the Gary Kelly Award Ms. Cimics read a bio of Gary Kelly and read the names of all previous winners of the Gary Kelly Award. Mayor Boyle presented the 2019 Gary Kelly Award to Mr. Melvin Hicks for his numerous hours of dedicated service to the City of Cibolo. 7. Consent Agenda—Consent Items (General Items) (All items listed below are considered to be routine and non-controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a Council member so requests, in which case the item will be removed from the consent agenda and will be considered as part of the order of business.) A. Approval of the minutes of the Regular City Council Meeting held on July 28, 2020. Councilman Quinn made the motion to approve the consent agenda. Motion was seconded by Councilman Woliver. For: All; Against:None. Motion carried 7 to 0. 8. Staff Update A. Police Department—Incident Reports for July 2020. B. Planning Department—Reports for July (New Homes, Commercial & Code Enforcement) Mr. Klein gave a report on the Old School House and new homes and commercial development. C. Court Department—July Report D. IT Department—July Report E. Administration—Update on COVID-19. 2 9. Discussion/Action A. Discussion/Action on the removal, appointments and re-appointments to Planning and Zoning Commission, Board of Adjustments, Capital Improvement Program (CIP)Committee, Charter Review Committee, Master Plan Committee, Youth Council, Cibolo Economic Development Corporation Board, Animal Advisory Board, and all other Committees, Commissions and Boards. Councilman Allen made the motion to re-appoint Mr. Frias to the Planning & Zoning Commission. Motion was seconded by Councilman Hicks. For: All; Against: None. Motion carried 7 to 0. Councilman Hicks made a motion to appoint Mr. Frias to the UDC Committee. Motion was seconded by Councilman Gibbs. For: All; Against:None. Motion carried 7 to 0. Councilman Quinn made the motion to appoint Mr. Mathis to the UDC Committee. Motion was seconded by Councilman Hicks. For: Councilmembers: Schultes, Quinn, Bone, Allen and Hicks; Against: Councilmembers: Gibbs and Woliver. Motion carried 5 to 2. Councilman Quinn made the motion to appoint Mr. Mathis to the Planning & Zoning Commission as an alternate. Motion was seconded by Councilman Hicks. For: Councilmembers: Schultes, Quinn, Bone, Allen and Hicks; Against: Councilmembers: Gibbs and Woliver. Motion carried 5 to 2. B. Discussion/Action regarding the Preliminary Acceptance of Public Infrastructure for Foxbrook Subdivision Units 3 & 4. Councilman Allen made the motion to approve the Preliminary Acceptance of Public Infrastructure for Foxbrook Subdivision Units 3 & 4 with the following public improvements: Sanitary Sewer: 3,617 Linear Feet with a valuation of $366,726.00; Drainage: 5 Drains with a Valuation of $376,336.48; Public Street: 3,715 Linear Feet with a valuation of $719,943.99. Motion was seconded by Councilman Gibbs. For: All; Against: None. Motion carried 7 to 0. C. Discussion/Action regarding the Preliminary Acceptance of Public Infrastructure for Sydney Cove and Sydney Cove II. Councilman Hicks made the motion to postpone this item until the mitigation and removal of silt deposits from the downstream drainage channel on the neighboring private property has been satisfactorily completed. Motion was seconded by Councilman Quinn. For: All; Against: None. Motion carried 7 to 0. D. Discussion/Action regarding the Final Acceptance of Public Infrastructure for Foxbrook Subdivision Unit 2. Councilman Allen made the motion to approve the Final Acceptance of Public Infrastructure for Foxbrook Subdivision Unit 2 to include the following public improvements: Sanitary Sewer: 2,597 Lineal Feet with a valuation of $128,228.00; Drainage: 302 Linear Feet with a Valuation of $106,454.00; Public Street: 1,933 Linear Feet with a valuation of$269,058.14. Motion was seconded by Councilman Hicks. For: All; Against:None. Motion carried 7 to 0. E. Discussion and Update to City Council on proposed improvements to the Country Lane/Union Pacific Railroad/FM 78 Intersection. Staff briefed council on the four proposed options for the improvement to the Country Lane/Union Pacific Railroad/FM 78 Intersection. Mr. Klein gave some of the pros and cons to each option. Cost, land acquisition and TxDOT/Union Pacific will have an impact on what the decision will be. Staff will continue to brief council as more information is obtained. F. Discussion/Update on Economic Development activities in Cibolo. Ms. Lee the Interim Economic Development Director gave an update to City Council on new businesses that are building in Cibolo. 3 G. Discussion and Direction to Staff on road improvements needed for the City of Cibolo. Mr. Herrera stated that the city is moving forward with the bond project. Cibolo Valley Drive will take approximately 5 million of the bonds with 2.5 left for other roads in Cibolo. Council was even a sheet where they were to rank each of the roads that are in pick. If council could have those rankings sent to staff by Wednesday of next week staff will consolidate. A workshop on this will be scheduled for mid- September. H. Discussion and Update on all of the Projects in Cibolo, including: Old School House, expansion of Public Works, Cibolo Valley Drive etc. Mr. Klein briefed the Old School House and stated that we will setup a tour for council in September. Building should be completed end of 2020 early 2021. Mr. Fousse briefed Cibolo Valley Drive, Public Works expansion and Town Creek. Cibolo Valley Road is on going and is a project with Schertz/ Cibolo/Developers. Public Works Expansion should go out for bid in late 2020. I. Discussion and Direction to Staff on the possible changes to the City's Ethics ordinance and potential associated changes to City Council Policy Directive 2020-002. Councilman Woliver went over the changes that he would like to see concerning the City's Ethics ordinance and potential associated changes to City Council Policy Directive 2020-002. Council discussed the Ethics ordinance and most agreed with the changes Councilman Woliver had brought forward. There was some question/comment of a fee and some councilmembers were not in favor of. Each councilmember was asked to go over the Ethics Ordinance and send in any changes no later than August 18- This item will be brought back to council at the next meeting for further discussion. J. Discussion and Direction to Staff on all City Events scheduled for calendar year 2020. Council discussed the events that are still scheduled for the remaining of calendar year 2020. Shred Day in October, Holiday Tree Lighting and Holiday Parade were all discussed. Council gave direction to staff to continue with the events at this time. If we have to cancel it will be easier to cancel than try and schedule with no notice to participants. K. Discussion from Councilmembers that have attended seminars, events or meetings for the City of Cibolo. Mayor Boyle stated that he had attend a Mayor's meeting with NE Partnership. Councilman Hicks attended an MPO meeting via zoom. Councilman Gibbs attended a CRWA meeting. L. Discussion on items council would like to see on future agendas. Councilman Woliver request an item on Child Safety Fund and to bring back the Ethics Ordinance and changes to the Council Policies. Mayor Boyle requested that Ms. Lee give council an update in executive sessions on projected businesses. Mayor Boyle also request that in September staff bring to council projects that could be submitted to the AAMPO. M. Discussion/Action on the review and confirmation of all upcoming special meetings and workshops and scheduling the time, date and place of additional special meetings or workshops. Council went over the calendar for August and September 2020. Ms. Cimics reminded the council of the Budget Workshops scheduled for August 18th and 19th 10. Executive Session The City Council will meet in Executive Session as authorized by the Texas Gov't Code Section 551.071 Consultation with Attorney to Discuss: 4 A. Status report on Spencer et al v. City of Cibolo et al. B. Status report on Cibolo Parkway L.P. v. City of Cibolo et al. Council went into Executive Session at 9:39pm. 11. Open Session Reconvene into Regular Session and take/or give direction or action, if necessary, on items discussed in Executive Session. Council reconvened into Regular Session at 10:00pm. No action or direction given. 12. Adjournment Councilman Allen made the motion to adjourn the meeting at 10:O1pm. Motion was seconded by Councilwoman Schultes. For: All; Against: None. Motion carried 7 to 0. PASSED AND APPROVED THIS 25TH DAY OF AUGUST 2020. Stos yle Mayor ATTEST Peggy Cimics, TRMC City Secretary 5