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Min EDC 06/17/2020 cibolo*tx [CONONIC O<VELOPNINT C O R P 200 South Main Street,P.O.Box 826,Cibolo,Texas 78108 Phone:(210)658-9900 Fax:(210)658-1687 www.cibolotx.gov Regular Call Meeting Cibolo Economic Development Corporation 200 South Main, Cibolo, Texas 78108 Wednesday, lune 17, 2020 6:00 P.M. MINUTES 1. Call to Order—Meeting was called to order at 6:00 pm by President Mr.Thies. 2. Roll Call and Excused Absences — Members Present: Mr. Thies, Ms. Walker, Mr. Hamann, Mr. Mattingly, Mr. Gardner and Mr. Montegue. 3. Invocation—Moment of Silence—Mr.Thies ask for a Moment of Silence from all those present. 4. Pledge of Allegiance—All those in attendance recited the Pledge of Allegiance. 5. Citizens to be Heard (limit remarks to 3 minutes) This is the only time during the Cibolo Economic Development Corporation (CEDC) Board of Directors Meeting that a citizen can address the CEDC Board. It is the opportunity for visitors and guests to address the CEDC Board on any issue to include agenda items. All visitors wishing to speak must fill out the Sign-In Roster prior to the start of the meeting. The CEDC Board of Directors may not debate any non-agenda issue, nor may any action be taken on any non-agenda issue at this time; however, CEDC Board may present any factual response to items brought up by citizens. (Attorney General Opinion—JC-0169) (Limit of three minutes each.) All remarks shall be addressed to the CEDC Board as a body,and not to any individual member thereof. Public criticism of the CEDC Board or any action, policy program or service provided by the CEDC Board is not prohibited. However,any person making personal, impertinent, or slanderous remarks to individual members of the CEDC Board while addressing the CEDC Board may be requested to leave the meeting. DUE TO THE GOVERNORS DECLARATION WE CAN ONLY HAVE 50% OF THE OCCUPANCY (45 INDIVIDUALS) WHILE STILL KEEPING THE SIX-FOOT DISTANCING REQUIRMENT IN THE COUNCIL CHAMBERS DURING THIS MEETING. This meeting is livestreamed. If anyone would like to make comments on any matter regarding the City of Cibolo or on an agenda item and have this item read at this meeting please email pcimics@cibolotx.xov or text 210-514-3495 before 6:00pm the date of the meeting. Mr. Chard thanked Mr. Luft for his service to the City of Cibolo and to the Economic Development Corporation. He wished him a well deserve retirement. 6. Consent Agenda. All of the following items may be acted upon by one motion. No separate discussion or action on any of the items is necessary unless desired by a Board Member. A.) Approval of Minutes for May 21, 2020 Board Meeting. B.) Presentation of the Financial Reports for April 2020. C.) Presentation of Sales Tax Reports for April 2020. Mr. Montegue made the motion to approve the consent agenda. Motion was seconded by Ms. Walker. For: All; Against: None. Motion carried 6 to 0. 7. PUBLIC HEARING: The Cibolo Economic Development Corporation (CEDC) will hold the first public hearing on Thursday, May 21, 2020, at 6:00 p.m. and a second public hearing on Wednesday, June 17, 2020, at 6:00 p.m.to be conducted at Cibolo City Hall, 200 South Main Street,Cibolo,Texas. The purpose of this hearing is to hear public testimony regarding the TXDOT IH-35 RENAMING SIGNAGE FROM WIEDERSTEIN ROAD TO CIBOLO VALLEY DRIVE PROJECT. In accordance with Texas Local Government Code 505.103,the City of Cibolo has requested from the CEDC Board of Directors (the CEDC Board) an economic development grant. The purpose of this grant is to support a "Project"that provides required or suitable infrastructure necessary to promote or develop new or expanded business enterprises, limited to streets and roads, rail spurs, water and sewer utilities, electric utilities, or gas utilities, drainage, site improvements, and related improvements. This "Project" will require a budget amendment to the CEDC FY 2019/2020 budget in an amount not to exceed $45,000.00 for the renaming of Wiederstein Road to Cibolo Valley Drive. The final cost associated with signage replacement along IH -35 will be provided by TXDOT. The CEDC Board has determined and declared that this project is an infrastructure improvement expenditure and is found to be required and suitable for infrastructure necessary to promote and develop new expanded business enterprises related to streets and roads. President Mr.Thies open the public hearing at 6:10pm. No one wish to speak on the subject and Mr. Thies closed the public hearing at 6:10pm. 8. Second Reading — WITH ACTION - A Resolution by the Board of Directors of the City of Cibolo Economic Development Corporation to support A Resolution By The Board Of Directors Of The City of Cibolo Economic Development Corporation to support future commercial, retail and other economic activities forthcoming, therefore providing a larger tax base for the City of Cibolo. The CEDC Board has determined and declared that this project is an infrastructure improvement expenditure and is found to be required and suitable for infrastructure necessary to promote and develop new expanded business enterprises related to streets and roads. TXDOT IH-35 RENAMING SIGNAGE FROM WIEDERSTEIN ROAD TO CIBOLO VALLEY DRIVE PROJECT. Mr. Gardner made the motion to approve a Resolution by the Board of Directors of the City of Cibolo Economic Development Corporation to support A Resolution by The Board of Directors of The City of Cibolo Economic Development Corporation to support future commercial, retail and other economic activities forthcoming, therefore providing a larger tax base for the City of Cibolo. The CEDC Board has determined and declared that this project is an infrastructure improvement expenditure and is found to be required and suitable for infrastructure necessary to promote and develop new expanded business enterprises related to streets and roads. TXDOT IH-35 RENAMING SIGNAGE FROM WIEDERSTEIN ROAD TO CIBOLO VALLEY DRIVE PROJECT. Motion was seconded by Mr. Hamann. For: All; Against: None. Motion carried 6 to 0. 9. Discussion, direction and appropriate action relating to a grant application by State Farm Insurance (aka. Haleakala, LLC.)for the Business Improvement Grant(BIG) Program for the structure located at 302 North Main Street in the Old Town/Downtown Business Area. Ms. Lee briefed the EDC on this item. Both Mr. and Mrs. Hartman spoke to the board and informed them of some of the work they were doing on this property. Ms.Walker made the motion to approve the grant application by State Farm Insurance (aka. Haleakala, LLC.) for the Business Improvement Grant (BIG) Program for the structure located at 302 North Main Street in the Old Town/Downtown Business Area. Motion was seconded by Mr. Montegue. For: All; Against: None. Motion carried 6 to 0. 10. Discussion and appropriate action regarding the approval of an Amendment No. 1 to postponement grant payment of$23,500.00 to be funded commencement in FY 2020/2021 in accordance with the economic incentive agreement executed on April 30, 2019, between the Cibolo Economic Development Corporation (CEDC) and Santikos Cibolo Theater Realty, LLC. This item was briefed by Mr. Luft. City Manager Mr. Herrera also spoke to the EDC Board on this item. Mr. Montegue made the motion to approve an Amendment No. 1 to postponement grant payment of $23,500.00 to be funded commencement in FY 2020/2021 in accordance with the economic incentive agreement executed on April 30, 2019, between the Cibolo Economic Development Corporation (CEDC) and Santikos Cibolo Theater Realty, LLC. Motion was seconded by Mr. Mattingly. For: All; Against: None. Motion carried 6 to 0. 11. Presentation, discussion, direction and appropriate action as needed regarding the CEDC's Operational Budget for FY 2020/2021 as recommended by the Cibolo Economic Development Corporation Board of Directors for the final approval to be submitted to the City Council subject to any recommendations or changes by the City Council resulting from the Council Budget Workshop and with the City Council for final approval. The board discuss the budget in detail especially the marketing item. EDC also has a Marketing Specialist listed in this budget and Mr. Herrera did spoke to the board and stated that he could not agree with a hiring of this position as he has told all other departments the only position he would recommend to the Council would be fire fighters as they would be needed to open the third Fire House. Mr. Hamann made the motion to approve sending the budget to Council for approval with $35,000 in the Marketing budget and also funding the two studies(Strategic Plan and IH-10 Corridor Study). Motion was seconded by Mr. Montegue. For: 1;Against: 5. Motion failed. Motion was made by Mr. Hamann to approve the budget as presented with the two studies added. Motion was seconded by Mr. Mattingly. For: All; Against: None. Motion carried 6 to 0. 12. Discussion,direction and appropriate action to update the guidelines and parameters of the Business Improvement Grant (BIG) Program based on the acceptance from the Board of Directors which retains and promotes economic development in accordance with state statue. MS. Lee went over the possible changes to the Business Improvement Grant Program. The board gave their input. Ms. Lee will bring all the changes and recommendations back to the next meeting for the board to look at and possibly approve. 13. Discussion and appropriate action as needed regarding recommendations from the Cibolo Economic Development Corporations Board of Directors to consider any change in the structure of the organization. This was discussed in some detail. Mr. Gardner made the motion to recommend to City Council to keep the current structure as it is today. Motion was seconded by Ms. Walker. For: All; Against: None. Motion carried 6 to 0. 14. Discussion, direction and possible action regarding the future Director of Economic Development job description. Mr. Gardner made the motion to approve the draft job description for the future Economic Development Director as written and presented to the board. Motion was seconded by Mr. Mattingly. For: All; Against: None. Motion carried 6 to 0. 15. Discussion, direction and/or appropriate action on the recommendations of the subcommittees review of the current Bylaws. This item was postponed until after the City Council decides on the structure of the Economic Development Department. 16. Set a Date and Time for next Meeting—July 23, 2020, at 6:00 pm. 17. Adjournment — Motion was made by Mr. Gardner and seconded by Ms. Walker to adjourn the meeting at 8:54pm. For: All; Against: None. Motion carried 6 to 0. P SED AND APPROVED THIS 23RD DAY OF JULY 2020. Robert Thies President Cibolo Economic Development Corporation.