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Min CC 05/26/2020 v O . C O r'e X P s "City of Choice" CITY COUNCIL MEETING CIBOLO MUNICIPAL BUILDING 200 S. Main May 26,2020 6:30 p.m. MINUTES 1. Call to Order—Mayor Pro-Tem Hicks called the meeting to order at 6:30 p.m. 2. Roll Call and Excused Absences — Council Present: Mayor Pro-Tem Hicks, Councilwoman Schultes, Councilman Quinn, Councilman Bone, Councilman Gibbs, Councilman Allen and Councilman Woliver; Council Absent: Mayor Boyle. Councilwoman Schultes made the motion to excuse the absence of Mayor Boyle. Motion was seconded by Councilman Allen. For: All; Against: None. Motion carried 7 to 0. Staff Present: City Manager Mr. Herrera, City Attorney Mr. Lindner, City Secretary Cimics, IT Director Mr. McDaniel, Finance Director Ms. Miranda, ED Director Mr. Luft, Police Chief Hugghins, Fire Chief Troncoso, Planning & Engineering Director Mr. Klein and Public Works Director Mr.Fousse. 3. Invocation-Invocation was given by Councilman Allen. 4. Pledge of Allegiance—All in attendance recited the Pledge of Allegiance. 5. Proclamation A. Honoring those servicemen and women that sacrificed their freedom to ensure our own. Councilman Quinn read the Proclamation for Memorial Day. 6. Citizens to be Heard This is the only time during the Council Meeting that a citizen can address the City Council. It is the opportunity for visitors and guests to address the City Council on any issue to include agenda items. All visitors wishing to speak must fill out the Sign-In Roster prior to the start of the meeting. City Council may not debate any non-agenda issue, nor may any action be taken on any non-agenda issue at this time; however, City Council may present any factual response to items brought up by citizens. (Attorney General Opinion—JC-0169) (Limit of three minutes each.) All remarks shall be addressed to the Council as a body, and not to any individual member thereof. Public criticism of the City Council or any action, policy program or service provided by the City is not prohibited. However, any person making personal, impertinent, or slanderous remarks to individual members of the Council while addressing the Council may be requested to leave the meeting. DUE TO THE GOVERNORS DECLARATION WE CAN ONLY HAVE 25% OF THE OCCUPANCY (20 INDIVIDUALS) WMLE STILL KEEPING THE SIX- FOOT DISTANCING REQUIRMENT IN THE COUNCIL CHAMBERS DURING THIS MEETING. This meeting is livestreamed. If anyone would like to make comments on any matter regarding the City of Cibolo or on an agenda item and have this item read at this meeting please email pcimics6ikibolotx.gov or text 210- 514-3495 before 6:00pm the date of the meeting. Maggie Titterington from The Chamber stated they were still working remotely. They are working hard on getting information to small businesses within the cities. June 16'will be the first in-house meeting for The Chamber,and it will take place at Santikos. Several other events were mention and information available on the Chamber website. Cindy Spencer sent an email in and stated that she watched the last council meeting via livestreaming and was again disappointed by the leadership in Cibolo. She felt the item on the Pedde Community Garden seem that some councilmembers were blaming the citizen rather than wanting to address or correct the issue. Ms. Spencer also wrote that there might have been a rush to prove wrongdoing between the city and the EDC when a contract had already been approved. She also stated that Steele Creek subdivision was supposed to be a 55+ community and she was recently informed that that is no longer the plan. Ms. Spencer suggest that Council and P&Z ensure that builders are held to what they are proposing when getting approval. 7. Consent Agenda—Consent Items(General Items) (All items listed below are considered to be routine and non-controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a Council member so requests, in which case the item will be removed from the consent agenda and will be considered as part of the order of business.) A. Approval of the minutes of the Regular City Council Meeting held on May 12,2020. Councilman Woliver made the motion to approve the consent agenda. Motion was seconded by Councilman Allen. For: All;Against:None. Motion carried 7 to 0. 8. Staff Update A. Police Department—Incident Summary for month of April(weekly/daily)and category by percentage. Chief Hugghins, Police Chief gave an update on the COVID-19. B. Administration — Mr. Herrera had Mr. McDaniel play the Memorial Day video and thanked Ms. Pollok for putting the video together. Video had both members of Council and employees of the city that are veterans. 9. Discussion/Action A. Discussion/Action and authorizing the City Manager to execute a Memorandum of Agreement with the Schertz/Seguin Local Government Corporation on three parcels on land for the purpose of an Easement and Right of Way for Pipelines. Councilman Woliver made the motion to authorize the City Manager to execute a Memorandum of Agreement with the Schertz/Seguin Local Government Corporation on three parcels on land for the purpose of an Easement and Right of Way for Pipelines. Motion was seconded by Councilman Quinn. For: All; Against: None. Motion carried 7 to 0. B. Discussion/Action and authorizing the City Manager to execute a contract with D&D Contractors, for the construction of Santa Clara Road Channel Improvements for the AW Texas New Plant Project. Councilman Allen made the motion to authorize the City Manager to execute a contract with D&D Contractors, for the construction of Santa Clara Road Channel Improvements for the AW Texas New Plant Project. Motion was seconded by Councilman Woliver. For: All;Against:None. Motion carried 7 to 0. C. Discussion/Action regarding the Preliminary Acceptance of Public Infrastructure for Unit 2 within the Steele Creek Residential Subdivision. Councilman Woliver made the motion to approve the Preliminary Acceptance of Public Infrastructure for Unit 2 within the Steele Creek Residential Subdivision to include Sanitary Sewer: 6,122 LF (8") and 202 LF (16"); Water: 4,069 LF (8") and 2,037 LF (16"); Drainage; Public Street: 6,138 LF Total valuation of accepted Public Improvements dedicated to the City of Cibolo $2,677,149.31. Motion was seconded by Councilman Quinn. For: All;Against:None. Motion carried 7 to 0. D. Discussion/Action regarding the Preliminary Acceptance of Public Infrastructures for Unit 1 within the Venado Crossing Residential Subdivision. Councilman Woliver made the motion to approve the Preliminary Acceptance of Public Infrastructure for Unit 1 within the Venado Crossing Subdivision to include: Sanitary Sewer: 5,714 LF; Drainage: 2,187 LF; Public Street: 5,411 LF with a total valuation of accepted Public Improvements dedicated to the City of Cibolo of 2 $1,852,980.15. Motion was seconded by Councilwoman Schultes. For: All;Against:None. Motion carried 7 to 0. E. Discussion and direction to staff on the opening of the Cibolo Parks now that Youth Organizations are allowed to participated in sports activities. Council gave direction to staff that all city parks will open. Staff will make sure that restrooms are cleaned several times a day along with the drinking fountains. Soap/hand sanitizer will be made available. F. Discussion from Councilmembers that have attended seminars or meetings for the City of Cibolo. Councilman Hicks stated that he had participated in a webinar with TxDOT. G. Discussion on items council would like to see on future agendas. Council would like to see appointments on the next agenda. Photo's of Councilmembers and a group shot still needs to be done. Councilman Quinn requested a executive session with just Council and the EDC Board. H. Discussion/Action on the review and confirmation of all upcoming special meetings and workshops and scheduling the time,date and place of additional special meetings or workshops. Council went over the calendars for May and June 2020. 10. Ordinance A. Discussion/Action and approval of an ordinance Amending the City of Cibolo's Code of Ordinance, Chapter 74, Article V, Section 74-187 by adding "no parking on either side of North Main Street from Pfeil Road near the railroad tracks to the intersection of North Main Street with FM 1103, except for parallel parking spots designated by City approved signage." Councilman Woliver made the motion to approve the ordinance Amending the City of Cibolo's Code of Ordinance, Chapter 74, Article V, Section 74-187 by adding "no parking on either side of North Main Street from Pfeil Road near the railroad tracks to the intersection of North Main Street with FM 1103, except for parallel parking spots designated by City approved signage." Motion was seconded by Councilwoman Schultes. For: All;Against:None. Motion carried 7 to 0. 11. Executive Session The City Council will meet in Executive Session as authorized by the Texas Gov't Code Section 551.074, Personnel Matters to Discuss: A. Annual Performance Evaluation of the City Manager. Prior going into the executive session Councilman Gibbs stated that maybe they should postpone the executive session as Mayor Boyle was not present. Councilman Quinn made the motion to go ahead with the executive session. Motion was seconded by Councilman Allen. For: All; Against: None. Motion carried 7 to 0. Council convened into Executive Session at 7:38 p.m. 12. Open Session Reconvene into Regular Session and take/or give direction or action, if necessary,on items discussed in Executive Session. Council reconvened into regular session at 9:45 p.m. Councilwoman Schultes made the motion that they discuss in a future Executive Session goals for the City Manager(written). Councilwoman Schultes also recommended a 1.5%pay increase for the City Manager. For: Councilman Allen, Councilman Woliver,Councilman Gibbs, Councilman Bone,and Councilwoman Schultes;Against: Councilman Quinn and Councilman Hicks. Motion carried 5 to 2. 3 13. Adjournment Councilman Gibbs made the motion to adjourn the meeting at 9:47 p.m. Motion was seconded by Councilman Allen. For: All;Against:None. Motion carried 7 to 0. PASSED AND APPROVED THIS 9TH DAY OF JUNE 2020. oe icAK- yor s Pro-Tem ATTEST- Peggy Cimics,TRMC City Secretary 4