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Min CC 05/12/2020 J of Cit O �$ �cEO x,.A"S "City of Choice" CITY COUNCIL MEETING CIBOLO MUNICIPAL BUILDING 200 S. Main May 12,2020 6:30 p.m. MINUTES 1. Call to Order—Mayor Boyle called the meeting to order at 6:30 p.m. 2. Roll Call and Excused Absences — Council Present: Mayor Boyle, Councilwoman Schultes, Councilman Quinn, Councilman Bone, Councilman Gibbs, Councilman Allen, Councilman Woliver and Councilman Hicks; Staff Present: City Manager Mr. Herrera, City Attorney Mr. Garza, City Secretary Ms. Cimics,IT Director Mr. McDaniel, Finance Director Ms. Miranda, Planning & Engineering Director Mr. Klein, Economic Development Director Mr. Luft,Police Chief Hugghins,Fire Chief Troncoso and Public Works Director Mr.Fousse. 3. Invocation-Invocation was given by Councilman Bone. 4. Pledge of Allegiance—All in attendance recited the Pledge of Allegiance. 5. Public Hearing A. The City of Cibolo City Council will hold a public hearing to hear public testimony regarding the rezoning of 2.036 acres located at 444 Country Lane from the current zoning of High Density Residential (SF-6) to Community Retail/Service(C-2). Ms. Gonzalez briefed this item to the City Council. Mr. Twenter the property owner spoke on what he plans on doing with the land. Mayor Boyle open the public hearing at 6:34 p.m. No individuals wish to speak on the item and the public hearing was closed at 6:34 p.m. B. The City of Cibolo City Council will hold a public hearing to hear public testimony regarding of .23 acres located at 201 Bee Alley from the current zoning of High Density Residential (SF-6)with Old Town Overlay to Community Retail/Service(C-2)with Old Town Overlay. Ms. Gonzalez briefed Council on this item. Mayor Boyle open the public hearing at 6:37 p.m. No one wish to speak on this item and the public hearing was closed by Mayor Boyle at 6:38 p.m. 6. Citizens to be Heard This is the only time during the Council Meeting that a citizen can address the City Council. It is the opportunity for visitors and guests to address the City Council on any issue to include agenda items. All visitors wishing to speak must fill out the Sign-In Roster prior to the start of the meeting. City Council may not debate any non-agenda issue, nor may any action be taken on any non-agenda issue at this time; however, City Council may present any factual response to items brought up by citizens. (Attorney General Opinion—JC-0169) (Limit of three minutes each.) All remarks shall be addressed to the Council as a body, and not to any individual member thereof. Public criticism of the City Council or any action, policy program or service provided by the City is not prohibited. However, any person making personal, impertinent, or slanderous remarks to individual members of the Council while addressing the Council may be requested to leave the meeting. DUE TO THE GOVERNORS DELARATION WE CANNOT HAVE MORE THAN 10 PEOPLE IN THE COUNCIL CHAMBERS DURING THIS MEETING. This meeting is livestreamed. If anyone would like to make comments on any matter regarding the City of Cibolo or on an agenda item and have this item read at this meeting please email pcimics(a)cibolotx.gov or text 210-514-3495 before 6:30pm the date of the meeting. The City Secretary read an email sent in from Ms. Lisa Jackson. Ms. Jackson stated that she hoped everyone was safe and healthy. She said that she had read on the City's Facebook page that we should still be avoiding gatherings. She also read on the Mayor's page that it is being encouraged to gather at Santikos to watch the Blue Angels flyover. Ms. Jackson stated that messages being sent to our citizens from City Hall and the Mayor's office is conflicting and confusing. She said that it would be wise if the Public Relations employee would coordinate with both the city and council on the media releases. The City Secretary also read an email received from Mr. Edward Roberts a resident in the Lantana Subdivision. Mr. Roberts concerns pertain to the current road construction now being performed on Cibolo Valley Drive. He stated that he had ask several times for elevation renditions, construction timelines, and progress procedures for this project. He states he been told that he would get them but to this date has not received anything. His main concern is the entrance to the Lantana Subdivision. He listed four concerns: 1)Entrance is very busy and the two-way traffic he feels is unreasonable as the lanes are very narrow and the speed limit was not lowered.2)Cibolo Valley near Lantana gets significantly higher is elevation. With the widening of the road will that impact the water runoff and erosion. 3) Are the stub-ins for a future traffic light still an issue at the entrance to Lantana.4)He would like to have a very constant and open communication line. 7. Proclamations A. Proclamation for Economic Development Week—Councilman Gibbs read the Proclamation and gave a copy to the Economic Development Director Mr. Luft. B. Proclamation for Public Works Week — Mayor Boyle read the Proclamation for Public Works Week and presentation the proclamation to Public Works Director Mr. Fousse. C. Proclamation for Law Enforcement Week — Councilman Allen read the Proclamation for Law Enforcement Week. Chief Hugghins from the Cibolo Police Department accept the proclamation. 8. Consent Agenda—Consent Items(General Items) (All items listed below are considered to be routine and non-controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a Council member so requests, in which case the item will be removed from the consent agenda and will be considered as part of the order of business.) A. Approval of the minutes of the Regular City Council Meeting held on April 28,2020. B. Approval of the March 2020 Check Register pending final acceptance of the City's financial audit for the 2019/2020 fiscal year. C. Approval of the March 2020 Revenue and Expense Report pending final acceptance of the City's Financial audit for the 2019/2020 Fiscal Year. D. Approval of the Quarterly Investment Report ending March 31,2020 pending the final acceptance of the City's financial audit for the 2019/2020 fiscal year. Councilman Woliver made the motion to approve the consent agenda. Motion was seconded by Councilwoman Schultes. For: All; Against:None. Motion carried 7 to 0. 9. Staff Update A. IT Department—Data for April including Report a Concern by departments and visitors to the website. Mr. McDaniel gave a report to City Council on the amount of people utilizing the website. We had a large increase in March/April timeframe. This increase could be due to the increase of people working from home during the COVID-19. B. Court—Violations filed for the month of April and the number of completed cases. 2 C. Fire Department—Incident Summary for month of April(weekly/daily)and category by percentage. D. Planning&Engineering Department—Data for the month of April 2020. E. Administration—COVID-19 10. Discussion/Action A. Discussion/Action on the revised Mayor Declaration signed on April 28,2020. Councilman Hicks made the motion to let the Mayor's Declaration signed on April 28, 2020 to lapse. Motion was seconded by Councilman Quinn. For: All;Against:None. Motion carried 7 to 0. B. Discussion/Action and authorizing the City Manager to execute a lease/purchase agreement with Enterprise Fleet Maintenance to obtain a 2019 Ford F450 Cab and Chassis with an Altec 235 35-foot height bucket body. After a long discussion no decision was made on this item. This item will be brought back to the next City Council Meeting. C. Discussion and direction to staff on the condition and current use of the Ron Pedde Community Garden. Mayor Boyle read an email sent from Mr. Randall Hawkins. Council agreed that if people see problems like dirt bikes or other activities that should not be going on in the area of the Ron Pedde Community Garden they need to call the Police Department. Signage in the area needs to be added informing citizens if you see it report it. D. Discussion and direction to staff about the Economic Development Corporation(EDC)and the EDC contracts. This item was briefly discussed by City Council. The contract had recently been approved by council and any further changes would be discussed during the budget workshops. E. Receive and discuss a report outlining annual general fund costs associated with staff time and providing office space to the Cibolo Economic Development Staff. Mr. Thies the President of the Economic Development Corporation briefed council on the City Staff resources cost associated to support the operation of the Cibolo Economic Development Corporation. F. Discussion/Action on a recommendation from city staff to cancel the remaining Cibolo Summer Nights Program and Cibolofest which is scheduled in October 2020. Superintendent of the Parks Department Mr. Craighead and Public Relations Manager Ms. Pollok explained that we find that it is not feasible to properly maintain social distancing and sanitation best practices as set by the CDC during this event. They encourage council to support the cancelling of the Summer Nights Series for 2020. Mr. Craighead did state that they would look at a movie night later in the year where they could keep the social distancing requirement. Ms. Cimics who has done Cibolofest for the past 15 years stated that the hardest thing she need to do was ask council to support cancelling Cibolofest for 2020. No fundraising for this event has taken place which would have started 1 April. It would be very hard to ask the city businesses to donate when they have not been open. Most of the vendors are over 65 years of age which is the group the governor is most concern with for health reasons. Major vendors(carnival rides and petting zoo)need to be cancelled so we do not forfeit half of the deposit that is required to be paid in the next couple weeks. For both events we must value the health and safety of our residents above all else and would highly encourage City Council to support staff in cancelling these two events. Councilman Hicks made the motion to cancel both events for 2020. Motion was seconded by Councilwoman Schultes. For: All;Against:None. Motion carried 7 to 0. G. Update and discussion on AW Texas construction with emphasis on infrastructure. Mr. Klein the Director of Planning and Engineering went over the infrastructure schedule for AW Texas including the GVEC Electric Services, Substation Project, Transmission Line Project, GVSUD Sanitary and Gravity Lines around the site. He covered duration of the project and both the start and finish date. 3 H. Update and discussion on the construction of FM 1103,Cibolo Valley Drive and the Old School House. Mr. Fousse the Public Works Director went over the FM 1103 Project to include the approximate start and finish date of TXDOT, AT&T Phase 1,2, & 3, CenterPoint, Spectrum, City of both Cibolo and Schertz, Enterprise and GVEC. Mr. Fousse did state that TXDOT has not received final plans as of this date. Ms. Gonzalez states that the Old School House should have all the demo completed in June. All the asbestos walls have been removed. Hope to have building complete late 2020 with moving in date early 2021. I. Discussion on the Red River Commercial Development. Councilman Hicks was under the impression that commercial building was to start after so many homes were built in Red River Development. Mr. Klein stated that this might have been discussed but was never passed by either the Planning and Zoning Commission or City Council. No further discussion. J. Discussion and direction to staff on the Main Street No Parking Ordinance adopted at the April 28,2020 Council Meeting. Council discussed amending the ordinance to read that parking would we authorized if the City has a sign posted authorizing parking in certain areas. Council gave direction for staff to bring back at the next meeting an amended ordinance. K. Discussion from Councilmembers that have attended seminars or meetings for the City of Cibolo. Councilman Hicks stated that he attended an MPO meeting which was done by a webinar. Councilman Gibbs stated the Mr.Fousse was elected as V.President for CRWA Board of Trustees L. Discussion on items council would like to see on future agendas. Mayor Boyle would like to have a Traffic Impact Study (In-House) on Pfiel Road and to look at speed bumps. Last meeting in June Councilman Quinn would like to have a discussion on a four-way stop sign at Cibolo Valley Drive and Bentwood Ranch Drive (near the HOA swimming pool). Councilman Woliver made mention to place a proclamation on the first meeting in May next year for Armed Forces Week. M. Discussion/Action on the review and confirmation of all upcoming special meetings and workshops and scheduling the time,date and place of additional special meetings or workshops. Council went over the calendar for May and June 2020. 11. Ordinance A. Discussion/Action and approval of an ordinance setting the date, time and place for a public hearing regarding the application for voluntary annexation of approximately 10 acres located on Bolton Road, .19 miles west of the intersection of Bolton Road and Santa Clara Road; and the authorization for staff to enter into a service plan and other agreements necessary for the annexation thereof. Councilman Hicks made the motion to approve an ordinance setting the date,time and place for a public hearing regarding the application for voluntary annexation of approximately 10 acres located on Bolton Road, .19 miles west of the intersection of Bolton Road and Santa Clara Road; and the authorization for staff to enter into a service plan and other agreements necessary for the annexation thereof. Motion was seconded by Councilman Quinn. For: All;Against:None. Motion carried 7 to 0. B. Discussion/Action and approval of an ordinance of the City of Cibolo regarding the rezoning of 2.036 acres located at 444 Country Lane from the current zoning of High Density Residential (SF-6) to Community Retail/Service(C-2). Councilman Allen made the motion to approve an ordinance of the City of Cibolo regarding the rezoning of 2.036 acres located at 444 Country Lane from the current zoning of High Density Residential (SF-6) to 4 Community Retail/Service (C-2). Motion was seconded by Councilman Hicks. For: All; Against: None. Motion carried 7 to 0. C. Discussion/Action and approval of an ordinance of the City of Cibolo regarding the rezoning of.23 acres located at 201 Bee Alley from the current zoning of High Density Residential (SF-6) with Old Town Overlay to Community Retail/Service(C-2)with Old Town Overlay. Councilman Quinn made the motion to approve an ordinance of the City of Cibolo regarding the rezoning of.23 acres located at 201 Bee Alley from the current zoning of High Density Residential (SF-6) with Old Town Overlay to Community Retail/Service (C-2) with Old Town Overlay. Motion was seconded by Councilman Gibbs. For: All;Against:None. Motion carried 7 to 0. 12. Adjournment Councilman Hicks made the motion to adjourn the meeting at 9:53 p.m. Motion was seconded by Councilman Woliver. For: All;Against:None. Motion carried 7 to 0. PASSED AND APPROVED S 26TH DAY OF MAY 2020 Jo icks or Pro-Tem ATTEST -7 7 7 Peggy Cimics,TRMC City Secretary 5