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Min CC 01/28/2020 OF T~f X A 5 "City of Choice" CITY COUNCIL MEETING CIBOLO MUNICIPAL BUILDING 200 S. Main January 28,2020 6:30 p.m. MINUTES 1. Call to Order Meeting was called to order by Mayor Boyle at 6:30pm. 2. Roll Call and Excused Absences — Council Present: Mayor Boyle, Councilwoman Schultes, Councilman Quinn, Councilman Bone, Councilman Gibbs, Councilman Allen, Councilman Woliver and Councilman Hicks; Staff Present: City Manager Mr. Herrera, City Attorney Mr. Lindner, City Secretary Ms. Cimics, Finance Director Ms. Miranda, IT Director Mr. McDaniel, Police Chief Hugghins, Fire Chief Troncoso, Public Works Director Mr. Fousse,and Planning&Engineering Director Mr. Klein. 3. Invocation—Invocation was given by Councilman Quinn. 4. Pledge of Alle i�ance—All in attendance recited the Pledge of Allegiance. 5. Presentation A. Presentation of the Employee of the Quarter to Alejandro Gonzalez,Ramon Gomez and Francisco Santos. Mr. Herrera presented Employee of the Quarter to Alejandro Gonzalez, Ramon Gomez and Francisco Santos all from the Cibolo Parks Department. 6. Citizens to be Heard This is the only time during the Council Meeting that a citizen can address the City Council. It is the opportunity for visitors and guests to address the City Council on any issue to include agenda items. All visitors wishing to speak must fill out the Sign-In Roster prior to the start of the meeting. City Council may not debate any non-agenda issue, nor may any action be taken on any non-agenda issue at this time; however, City Council may present any factual response to items brought up by citizens. (Attorney General Opinion—JC-0169) (Limit of three minutes each.) All remarks shall be addressed to the Council as a body, and not to any individual member thereof. Public criticism of the City Council or any action, policy program or service provided by the City is not prohibited. However, any person making personal, impertinent, or slanderous remarks to individual members of the Council while addressing the Council may be requested to leave the meeting. The following individuals signed up to speak at Citizens to be Heard: Arnold Zwicke introduced himself and stated that he was running for re-elect and would like everyone to consider voting for him in the upcoming election. Cindy Spencer stated that at the Councils recent workshop they talked about policies which council does not follow. She said rules go along way. Ms. Spencer also said that council will not silence citizens they have a right to voice their concerns. She also spoke on the senior programs and said the city does not have to go big and bold to start there are many things that can be accomplish with a small amount of money. Lisa Jackson spoke, and William Spencer gave his time to her. Ms. Jackson stated that on April 171 the Little Black Society will be having their fund raiser for domestic violence. She thanked "1908" for being a star sponsor for this event and that they are still looking for additional sponsors. Ms.Jackson stated she was also disturbed that Dave Petersen was asked to resign from the EDC and that Randy Chard followed suit. Ms. Jackson also stated she was tired of the political retaliation and being accused of doing something that was never done. Citizens have a right to speak and to be heard she said. Katie Cunningham spoke and thanked Councilman Gibbs for judging the Christmas lights in her neighborhood. She also thanked public works for a quick response on a repair that she had submitted on-line. She said barbeque cookoff would be May 2 and Senior Dance on Feb 151 and she agreed with Ms.Latimer comments. Melvin Hicks wanted to know about the sidewalks on FM 1103. He also thanked the Noble Group for always stepping up and helping. Kara Latimer spoke to council and stated that since council had no written policies and procedures that maybe council could form a citizens advisory group to put together a handbook with policies. The following individuals spoke and agreed with Ms. Latimer — Jim Twenter, Jeri Twenter, Brad Barrow, Michele Long, Stace Long, Jim Doty, Kim Gray, Judy Parker Ivory Freeman, Donnovan Jackson and Ashley Zimmermann by a letter read by Councilman Hicks. Dick Hetzel spoke on the policies and stated that council had policies, but they are not followed. He also thought that the Mayor or Councilmember could give the Oath of Office to new members 7. Consent Agenda—Consent Items(General Items) (All items listed below are considered to be routine and non-controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a Council member so requests, in which case the item will be removed from the consent agenda and will be considered as part of the order of business.) A. Approval of the minutes of the Regular City Council Meeting held on January 14,2020. B. Approval of the minutes of the Council Workshop held on January 17,2020. C. Approval of the November 2019 Check Register pending final acceptance of the City's financial audit for the 2019/2020 fiscal year. D. Approval of the November 31,2019 Revenue and Expense Report pending final acceptance of the City's Financial audit for the 2019/2020 Fiscal Year. Councilman Woliver made the motion to approve the consent agenda. Motion was seconded by Councilman Quinn. For: All; Against:None. Motion carried 7 to 0. 8. Staff Updates/Discussion A. Administration — Mr. Herrera reminded council of a Joint Cibolo, Schertz CVLGC Workshop on January 30, 2020 at 6:30pm in Schertz. 9. Discussion/Action A. Discussion/Action and direction to the City Auditors to review the procurement processes and procedures we currently have in place and to look at the actual procurements the City of Cibolo has completed in the last two years and to report those findings back to the City Council. Council discuss this item and what they were looking for. Michael deltoro from the City of Cibolo's auditing firm was present and stated that his firm would be able to perform this task and that they would put together a proposal and cost estimate for council. Council wanted to make sure that the firm understood that they would be reporting directly to council on this issue not staff. The proposal would be sent to the City Attorney who will send to Mayor and Council. Will discuss proposal at the next council meeting. B. Discussion/Action and authorizing the City Manager to enter into a Chapter 380 Economic Development Agreement with Babcock Road 165 LTD. This item was tabled until after the executive session. C. Discussion and update on the TxDOT project on FM 1103 from 1-35 to Turning Stone and the portion from Turning Stone to Steele High School. Update should include when will dirt work starts and the estimated completion date for both projects. 2 Mr. Fousse the Director of Public Works explained this project to council. He said it was a 32-million-dollar project not including utility relocations. He went into detail on who was involved in the utility relocation project. Completion of the project should be sometime in 2023. D. Discussion on sidewalks along FM 1103. Mr. Fousse stated that he had sent an email to TxDOT asking about sidewalks in advance of the FM 1103 project. He has not heard back from TxDOT at this time. Mayor Boyle ask if maybe staff could see if the school district would write a letter in support of the sidewalks. The Mayor also ask any citizen that would like to see the sidewalks to send a letter or email to the City Manager. E. Discussion on the quarter cents sales tax for Street Maintenance and which projects the money was used for and the cost for those projects. Ms. Miranda the Director of Finance explain how the Street Maintenance sales tax is used for street repair. She explained that the projects are budgeted, and engineering of the project sometimes may cause some repair work to care over until the following year. Councilman Allen would like to see a 5-year plan going forward on the 16 street projects and what year the city plans on that road or street to be repaired. F. Discussion from Councilmembers that have attended seminars or meetings for the City of Cibolo. Councilman Hicks stated that he attended an MPO Meeting. He mentioned that TxDOT would be going out for bid on that portion of IH-10 near AW Texas. In October 2020 MPO will be accepting grants again and hoped the city would be applying for a couple of these grants. G. Discussion on items council would like to see on future agendas. Councilman Quinn requested a discussion on forming a Street, Drainage and Public Safety Committee and a Citizens Policy Advisory Committee. Councilman Hicks would like AACOG come in and give a briefing on what programs they have for seniors. Councilman Allen would like to see the 5-year plan going forward on the 16 projects from item 9E. H. Discussion/Action on the review and confirmation of all upcoming special meetings and workshops and scheduling the time,date and place of additional special meetings or workshops. Council went over the calendar for January and February 2020. Council set a date of January 20' for a Joint UDC Meeting with Council, P&Z,EDC and Parks. Ms. Cimics reminded council of Ethics Training for Council and all members of Boards, Commissions, Committees and Corporations. There are two dates and it is mandatory for members to attend one of the sessions—dates are: Saturday, February 81 at 9am or Wednesday, February 19'at 6:30pm. Ms. Cimics has emailed all members to find out which session they will be attending. 10. Executive Session The City Council will meet in Executive Session as authorized by the Texas Gov't Code Section 551.071 Consultation with Attorney and Section 551.087 Regarding Economic Development to Discuss: A. A proposed Chapter 380 Economic Development Agreement with Babcock Road 165 LTD. Council convened into Executive Session at 8:15pm. 11. Open Session Reconvene into Regular Session and take/or give direction or action, if necessary, on items discussed in Executive Session. Council reconvened into Open Session at 9:05pm. Mr. Herrera the City Manager gave a power point presentation on the Babcock Road Project and that the city has been working with Babcock Road LTD along with TxDOT and the City of Schertz. Councilwoman Schultes made the motion to authorize Mr. Herrera to sign the 380 Agreement as presented. Motion was seconded by Councilman Allen. For: All;Against:None. Motion carried 7 to 0. 3 10. Adjournment Councilman Hicks made the motion to adjourn the meeting at 9:14pm. Motion was seconded by Councilman Woliver. For: All;Against:None. Motion carried 7 to 0. PASSED AND APPROVED THIS 12TH DAY OF FEBRUARY 2020. Stosh Boyl Mayor ATTEST: / �17 Peggy Cimics, TRMC City Secretary 4