Min CC 03/14/2006 REGULAR CITY COUNCIL MEETING
CIBOLO MUNICIPAL BUILDING
200 S.Main
March 14,2006
7:00 P.M.
Minutes
1. Call to Order -Mayor Sutton called the meeting to order at 7:02 P.M.
2. Roll Call
Councilwoman Hartman
.Councilman Kelly
Councilman Ramcharan
Councilman Campbell-Absent
Councilman Troncoso
3. Invocation
Mayor Sutton gave the invocation
4. Pledge of Allegiance
Councilman Kclly led the Pledge of Allegiance
5. Citizens to be heard— This is the opportunity for visitors and guests to address the City Council on any issue. City
Council may not discuss any non-agenda issue, nor may any action be taken on any non-agenda issue at this time
(Attorney General Opinion—JC-0169)(limit of three minutes each).
Harvey Hild of 1430 Weil Road,Marion,TX spoke on item 8I.
Stephen F.White of 113 Gatewood Mist,Cibolo,TX spoke in opposition'to Item B on the agenda
6. Consent Agenda—Consent Items(General Items)
(All items listed below are considered to be routine and non-controversial by the council and will be approved by one
motion. There will be no separate discussion of these items unless a Council member so requests,in which case the item
will be removed from the consent agenda and will be considered as part of the order of business.)
A. Approval on the minutes of the Regular City Council meeting held on February 28,2006.
B. Acceptance of the February 2006 Check Register and the February 2006 Revenue/Expense Report pending final
acceptance of the City's financial audit for the 2006 Fiscal Year.
Councilman Kelly moved to approve the minutes of the February 28, 2006 Regular Council Meeting and to accept the
check register and Revenue and Expense report and motion was seconded by Councilman Troncoso. For: All;Against:
None.
7. Presentation
A. Presentation of an award to Claudia Schneider for 15 years service to the City of Cibolo.(Staff)
Mayor Sutton presented Claudia Schneider,Utility Director for Cibolo a plaque for 15 years of dedicated service to the
City of Cibolo. All those in attendance gave her a standing ovation.
8. Discussion/Action(General)
A. Discussion/Action on appointments to 5-Year CIP Sub-Committees and all other Cibolo Commissions and
Committees with a current vacancy. (Staff)
No new applications received by staff at this time. This item will be placed on next agenda.
B. Discussion/Action on hearing the"Petition Requesting Annexation"filed by Mr. Shelby Koehler,et al,regarding the
requested annexation of 142.56 acres of land situated in the Trinidad Garcia Survey No. 94, Guadalupe County,
Texas,and located approximately on the north side of FM 1103,approximately 3,000 feet east of Main Street.(Staff)
Councilman Kelly moved to except the Petition Requesting Annexation filed by Mr. Shelby Koehler regarding the
requested annexation of 142.56 acres of land situated in the Trinidad Garcia Survey No. 94, Guadalupe County, Texas,
and located approximately on the north side of FM 1103, approximately 3,000 feet east of Main Street. Motion was
seconded by Councilwoman Hartman. For: All;Against: None.
C. Discussion/Action on the consideration of an appointment of Sheldon Edmondson to a two year term as a Board of
Trustee of the Canyon Regional Water Authority.(Staff)
Due to Mr. Edmondson's work commitments he was not available and Councilman Kelly moved to reschedule this
appointment to the next schedule meeting.Motion was seconded by Councilman Troncoso. For: All;Against: None.
Mr.Edmondson arrived later in the evening and a motion was made and seconded to bring item back to the agenda. Mr.
Edmondson stated that he would like to continue to serve the City on this Board. Councilman Kelly moved to appoint
Shelton Edmondson to a two year term as a Board of Trustee of the Canyon Regional Water Authority. Motion was
seconded by Councilwoman Hartman. For: All;Against: None
D. Discussion/Action on the consideration of the waiver of Park fees for the Cibolo Volunteer Fire Departments 506'
Annual Sausage Supper.(CVFD)
Steve Liparoto from the Cibolo Volunteer Fire Department briefed Council on the 50a` Annual Sausage Supper and
Dance that will take place on May 13, 2006. They are requesting the wavering of the park fees for the use of Niemietz
Park from May 12th through May 14'h. After a few minutes of discussion Councilman Troncoso moved to approve the
waiver of park fees for the use of Niemietz Park by the Cibolo Volunteer Fire Department from May 12 through May 14,
2006. Motion was seconded by Councilwoman Hartman. For: All;Against: None.
E. Receive a report and provide direction regarding the creation of a Municipal Fire Department for the City of Cibolo.
(Council members Troncoso/Kelly) ,
Councilman Troncoso gave the Council a briefing on the meetings that have been conducted by the City Manager, key
members of the volunteer fire department and both Councilman Kelly and himself. These meetings were to determine the
short and long-term goals of the volunteer fire department and the feasibility of a municipal fire department. Talks and
communication between the two entities have been very positive. Both entities are committed to providing the best fire
protection to the citizens of Cibolo. The group unanimously agreed that the City needs to start planning for its own
organic Fire/EMS Department and apply a phased approach: Phase 1 —Acquire a temporary facility in the Green Valley
Drive area where the city already owns property; Phase 2 —Assess and plan for medium range growth requirements;
Phase 3 —Long term objectives to include a Public Safety Complex; Phase 4—Ultimate build-out requirements. There
was a discussion among the members of the council. Next step is to transition this critical planning effort to the 5-Year
CIP Public Safety Subcommittee.
F. Discussion/Action regarding the construction of a pedestrian bridge to span drainage ditch along Borgfeld Road.
(Sutton)
Mayor Sutton briefed members of council on a Letter of Intent he received from the Schertz, Cibolo,Universal City ISD
and Developer DR Horton to provide a concrete sidewalk along the Borgfeld Road side of the Dobie Jr.HS school site.
The City of Cibolo will arrange for construction of a pedestrian bridge at the low water crossing adjacent to school
property. The school district will match and align the path of the proposed sidewalk with the new bridge.
G. Discussion/Action regarding participation in the Alamo Area Community College District. (Satton/Hartman)
Mayor Sutton and Councilwoman Hartman briefed the council on the possibility of Cibolo participating in the Alamo
Area Community College District. Discussion among the council members on the pro's and con's of Cibolo's
participation. Councilman Troncoso did not feel that the citizens would vote for a tax to the College District,although he
was willing to listen to a presentation by Dr. Reno. Mayor Sutton stated that he would talk with Dr. Reno and try and
have him give council a briefing at the March 30d'Council Meeting. Town Hall Meetings could also be held to see if the
citizens of Cibolo were interested in participating with the Alamo Community College District.
H. Discussion/Action to provide direction to City staff regarding options to modify the intersection of Spring Tree
Hollow and Cibolo Valley Drive. (Staff)
City Manager, Todd Parton briefed council on this item. He provided a handout that covered four options: Option 1
included removing the existing knuckle at Springtree Hollow,providing a new knuckle at Springtree Grove,removing
Of Cibolo Valley Drive, extending Springtree Hollow and modifying curve at Cibolo Valley Drive. This option
approximate cost would be $130,000. Option 2 included linking to Cibolo Valley Drive, new knuckle on Springtree
Grove, remove ptn at Cibolo Valley Drive and modify curve on Cibolo Valley Drive. Approximate cost $180,000
($140,000) w/out Park Driveway. Option 3 included enhance pedestrian traffic (sidewalks, Pedestrian crossing light,
Striping). Approximate cost not including landscaping is $80,000. Option 4 includes a one-way drive extension onto
Springtree Hollow. Approximate cost for this option would be$15,000. Council discussed all options and all agreed that
any solution needs to address public safety as the first priority. Item needs to be looked at by the Street and Drainage
Committee.
I. Discussion/Action on banning all political campaigning on city property(Kelly)
Councilman Kelly stated that he just wanted to make sure that the City was above reproach and that the City was
complying with all State and Federal laws. Councilman Kelly requested a written legal opinion from the City Attorney.
9. Ordinance
A. Approval/Disapproval of an Ordinance to regulate outdoor burning within the Cibolo City limits. (Staff)
After a few minutes of discussion in was determined that this item will be brought back to council at the next regular
scheduled meeting.
B. Approval/Disapproval of an Ordinance to replace and repeal the City's Animal Control Ordinance#608.(Staff)
Councilman Kelly moved to approve the Ordinance to replace and repeal the City's Animal Control Ordinance. Motion
was seconded by Councilman Ramcharan. For: All;Against: None.
C. Approval/Disapproval of an Ordinance to amend the Street and Drainage Commission Ordinance#682. (Staff)
Councilman Kelly moved to approve the Ordinance to amend the Street and Drainage Commission Ordinance. Motion
was seconded by Councilman Ramcharan. For: All;Against: None.
D. Approval/Disapproval of an Ordinance to adopt the City of Cibolo Development Fee Schedule(Staff)
Councilman Ramcharan moved to approve the Ordinance to adopt the City of Cibolo Development Fee Schedule.
Motion was seconded by Councilman Troncoso. For: All;Against: None.
E. Approval/Disapproval of an Ordinance to mend Appendix A u the City of Cibolo's Zoning ordinance#609.(Sta.—LI)
Councilman Ramcharan moved to approve to amend Appendix A of the City of Cibolo's Zoning Ordinance. Motion was
seconded by Councilman Troncoso. For: All;Against: None
F. Approval/Disapproval of an Ordinance to amend Appendix C of the City of Cibolo's Subdivision Ordinance#590.
(Staff)
Councilman Ramcharan moved to approve an Ordinance to amend Appendix C of the City of Cibolo's Subdivision
Ordinance. Motion was seconded by Councilman Troncoso. For: All;Against: None
G. Approval/Disapproval of an Ordinance adjusting the boundaries of the extraterritorial jurisdiction of the City of
Cibolo,Texas in accordance with the settlement agreement and court judgment.(Staff)
This item was briefed by the City Attorney, Susan Roche. Councilman Troncoso moved to approve the Ordinance
adjusting the boundaries of the extraterritorial jurisdiction of the City of Cibolo,Texas in accordance with the settlement
agreement and court judgment. Motion was seconded by Councilman Kelly. For: All,Against: None
10. Resolution
A. Approval/Disapproval of a Resolution to appoint one member to the Board of Trustees for a two-year term of office
to the Canyon Regional Water Authority. (Staff)
Councilman Ramcharan moved to approve the Resolution to appoint Shelton Edmondson to a two year term as a Board
of Trustees to the Canyon Regional Water Authority. Motion was seconded by Councilman Troncoso. For: All;
Against: None.
11. Executive Session
Pursuant to Tex. Gov't Code Chapter 551.071 Attorney Client Consultation and 551.072 Real Estate Matters the City
Council will meet in Executive Session to discuss the following:
A. Discussion of possible property exchange with another governmental entity and the legal requirements and
implications.
Council convened into executive session at 8:30 P.M.
12. Open Session
The City Council will reconvene in Regular Session to take action or give the staff direction, if necessary, on the
following items discussed in Executive Session:
A. Discussion of possible property exchange with another governmental entity and the legal requirements and
implications
Council reconvened into Regular Session at 8:50 P.M.
13. Staff Updates
A. City Employment Policy,Employee Evaluation Form,Job Descriptions,and Pay Scale.
B. Dietz Road Resurfacing
C. Update on Capital Projects
D. Status of Acceptance of Public Infrastructure
E. Asbestos Removal Update
F. Revised Schedule for Voluntary and Involuntary Annexations
G. Status of Official City Map and updated zoning may.
H. Status of church special use permit.
I. Update Cibolo Valley Drive/Springtree Hollow.
J. City Council requests regarding specific items or staff reports to be scheduled for future agendas.
The City Manager and City Engineer gave council a briefing on die above items. Tom Curd, Cibolo Police Department
passed out the 2005 Racial Profiling Statistics to all Council Members. Councilman Kelly requested a Charleston Park
Drainage update at the next regular scheduled meeting.
14. Adjournment
Councilman Kelly moved to adjourn the meeting at 9:16 P.M., seconded by Councilman Troncoso. For: All, Against:
None.
PASSED AND APPROVED THIS 30TH DAY OF MARCH 2006.
Jo ~ Sutton
May
ATTEST:
Peggy Cimics
City Secretary