Min CC 03/30/2006 REGULAR CITY COUNCIL MEETING
CIBOLO MUNICIPAL BUILDING
200 S.Main
March 30,2006
7:00 P.M.
Minutes
1. Call to Order -Mayor Sutton called the meeting to order at 7:00 P.M.
2. Roll Call
Councilwoman Hartman
Councilman Kelly
Councilman Ramcharan—absent
Councilman Campbell
Councilman Troncoso
3. Invocation
Councilman Campbell gave the invocation
4. Pled eg_ of Alle6ance
Councilman Kelly led the Pledge of Allegiance
5. Citizens to be heard— This is the opportunity for visitors and guests to address the City Council on any issue. City
Council may not debate any non-agenda issue,nor may any action be taken on any non-agenda issue at this time however
City Council may present any factual response to items brought up by citizens. (Attorney General Opinion—7C-0169)
(Limit of three minutes each).
Harvey Hild of 1430 Weil Road,Marion,TX spoke on the Mayors inability to follow Robert's Rules of Order.
6. Consent Aeenda—Consent Items(General Items)
(All items listed below are considered to be routine and non-controversial by the council and will be approved by one
motion. There will be no separate discussion of these items unless a Council member so requests,in which case the item
will be removed from the consent agenda and will be considered as part of the order of business.)
A. Approval of the minutes of the Regular City Council meeting held on March 14,2006.
B. Approval of the minutes of the Special City Council meeting held on March 21,2006.
C. Approval of the minutes of the Special City Council meeting held on March 28,2006.
Councilwoman Hartman moved to approve all consent agenda items,seconded by Councilman Kelly. For: All,Against:
None.
7. Presentation:
A. Presentation by Dr.Reno on the Alamo Community College District. (Mayor Sutton)
Dr. Reno from the Alamo Community College District briefed Council on the new college that will be built at the
intersection of 1604 and Kitty Hawk. The college is scheduled to open in the fall of 2008. The old Albertson building
that the college bought on Pat Booker and 1604 will open fall of 2006. This building will help to alleviate some of the
overcrowding at the old building and also provide science labs,library and book store to the campus.Tuition for students
that attend the college recently went up and those students that live out of the district pay twice the amount of tuition as
students that live in-district. The college is always looking at partnerships with different groups such as their recent
partnership with the YMCA. The goal of the college is to educate as many students/citizens as possible giving them the
best tools and a positive learning environment.
B. Presentation by Sean Garretson, TIP Strategies on the Economic Development Study that was done for the City of
Cibolo. (TIP)
Sean Garretson from TIP Strategies was hired to work with the Cibolo Business Development Committee and the City to
analyze key issues and opportunities for the City. This report is a summary of what TIP Strategies determines as the
priority projects that Cibolo needs to address. Business/Industrial Park, Retail Analysis and Recruitment Program,
Privately-run Businesses,Town Center Development and a Regional Sports Complex are key issues and opportunities for
the City and could foster in Cibolo. Four goals have been identified: Goal One: Diversify Economic Base—Develop a
business and Industrial Park and support retail development and entrepreneurs. Support the existing businesses that are
all ready in Cibolo. Goal Two: Establish&Improve Image: Strengthen Cibolo's citizen leadership base. Goal Three:
Improve Quality of Place: Promote local and regional recreational, entertainment and cultural activities in Cibolo.
Support the development of a Town Center. Goal Four: Create Economic Development Tools: Biggest priority for
Cibolo is to designate a person that can work full/part-time on securing funds for economic development Cibolo needs to
develop an incentive program for business/industries wanting to re-locate to the area.
8. Builders Items:
A. Discussion/ Action regarding the recommendation for approval from the Planning and Zoning Commission on the
Final Plat for Town Creek Village Subdivision,Unit 2. (P&Z)
Councilman Kelly moved to approve the recommendation from the Planning and Zoning Commission on the Final
Plat for Town Creek Village Subdivision, Unit 2. Motion was seconded by Councilman Campbell. For: All,
Against: None.
B. Discussion/Action regarding the recommendation for approval with stipulations from the Planning and Zoning
Commission on the Final Plat for Buffalo Crossing,Unit4. (P&Z)
Councilman Troncoso moved to approve the recommendation with stipulation from the Planning and Zoning
Commission on the Final Plat for Buffalo Crossing, Unit 4. Motion was seconded by Councilman Kelly. For: All,
Against: None.
C. Discussion/Action regarding the recommendation for approval with stipulations from the Planning and Zoning
Commission on the Final Plat for Falcon Ridge,Unit 11. (P&Z)
Councilman Campbell moved to approve the recommendation with stipulations from the Planning and Zoning
Commission on the Final Plat for Falcon Ridge, Unit 11. Motion was seconded by Councilman Kelly. For: All,
Against: None.
D. Discussion/Action regarding the recommendation for approval with stipulations from the Planning and Zoning
Commission on the Final Re-Plat of Lot 1,Block 4 of the Schneider Industrial Park into Lots 1A, 1B and 1C,Block 4
of the Schneider Industrial Park.(P&Z)
Councilman Kelly moved to approve the recommendation with stipulations from the Planning and Zoning
Commission on the Final Re-Plat of Lot 1,Block 4 of the Schneider Industrial Park into Lots 1A, 1B and 1C,Block 4
of the Schneider Industrial Park. Motion was seconded by Councilman Troncoso. For: All,Against:None.
9. Discussion/Action(General)
A. Receive a report from the following committees/Commissions.
1. Parks Commission—Kenny Rogers
Mr. Rogers gave a report to Council on the Parks and Recreation Commission. They are working on their final
priority list to give to the CIP Committee,updating the Parks Ordinance and working on the Rich Park Dedication.
2. Planning and Zoning Commission—Howard Motch
Mr. Motch, Chairman of the Planning and Zoning Commission gave a report to Council. The P&Z Commission is
working on their priority list to give to the CIP Committee. P&Z is also working on updating the Cibolo
Subdivision Ordinance No. 590 and the Zoning Ordinance No. 609 they are approximately 85 to 90% complete on
this update.
B. Discussion/Action on appointments to 5-Year CIP Sub-Committees and all other Cibolo Commissions and
Committees with a current vacancy. (Staff)
Gary Williams a volunteer fire fighter with Cibolo Volunteer Fire Department spoke on his desire to serve on the
Public Safety Committee. Councilman Kelly moved to approve the appointed of Gary Williams to the Public Safety
Committee. Motion was seconded by Councilwoman Hartman. For: All,Against: None.
Carl Berghofer stated to council that he would like to work with the Public Safety Committee. Mr.Berghofer has an
associate degree in Fire Science and is both a firefighter,EMT, and instructor. He would like to utilize his expertise
to help the Public Safety Committee. Councilman Troncoso moved to approve the application of Mr.Berghofer as a
member of the C1P Public Safety Committee. Motion was seconded by Councilman Campbell. For: All, Against:
None.
Cynthia Pettit also indicated to council that she would like to serve on the Public Safety Committee. She is a Master
City and Regional Planner and believes that she could offer some ideals and possible expertise to the Committee.
Councilman Troncoso moved to approve her application to Public Safety Committee. Motion was seconded by
Councilwoman Hartman. For: All,Against: None.
David Byrd is a new resident of Cibolo and expressed an interest in getting involved with the City. He would like to
serve on the Planning and Zoning Commission. Councilman Kelly moved to approve David Byrd's application for a
position on the Planning and Zoning Commission. Motion was seconded by Councilwoman Hartman. For: All,
Against: None.
C. Receive a staff report and provide direction to City Staff regarding the dedication ceremony for Rich Park scheduled
for May 29,2006(Memorial Day). (Staff)
Yvonne Griffin briefed Council on the Rich Park Dedication scheduled for May 29,2006 at 10:00 A.M.followed by a
reception at City Hall. Yvonne went over all the improvements and budget for Rich Park and the time frame of
getting all items in place. All improvements are on time and should be completed by May 15ffi.
D. Discussion/Action on the approval of the Personnel Policy for the City of Cibolo, new job descriptions and the
employee evaluation form. (Staff)
A brief discussion was held by council on the new Personnel Policy, job descriptions and evaluation forms.
City Manager Todd Parton stated that we would change the policy to add that employee evaluations will coincide with
their anniversary date. Councilman Troncoso wanted to make sure that we do a drivers license check on each
employee and that we do yearly checks. Councilman Kelly moved to approved all items with the two changes to the
Personnel Policy. Motion was seconded by Councilman Troncoso. For: All,Against: None.
E. Discussion/Action of the City of Cibolo Purchasing Policy. (Staff)
After a discussion on purchase orders and brief discussion on the remainder of the Purchasing Policy Councilman
Kelly moved to approve the Purchasing Policy. Motion was seconded by Councilwoman Hartman. For: All,
Against: None.
F. Discussion/Action on the consideration of an appointment of Ronald Pedde to a one year term as a Board of Trustee
of the Canyon Regional Water Authority.(Staff)
Mr. Pedde was unable to attend this meeting due to prior commitments. This item will be rescheduled to the next
regular scheduled Council Meeting.
G. Discussion/Action on the review and confirmation of all upcoming special meetings and workshops and scheduling
the time,date and place of additional special meetings or workshops. (Kelly)
Council reviewed the April 2006 calendar.
H. Discussion/Action to provide direction to staff regarding a budget amendment to provide funding to Cibolo Volunteer
Fire Department for a portion of the matching funds to be used for the purchase of a new fire truck. (Staff)
Steve Liparoto from the Cibolo Volunteer Fire Department briefed council on the purchase of the new fire truck.
Contract was signed early today and delivery time is 200 to 250 days out. Cost of the truck is$313,161 with a FEMA
match of 261,260 leaving a balance of 51,911. The Fire Department Match of 5% - 13,750 and the City matching
CVFD— 13,750 would leave a balance of 24,411. Mayor Sutton asks how the Fire Department would come up with
the remaining amount of money. Mr.Liparoto stated that the Fire Department would have to take out a bank note and
finance the approx.$25,000. Mayor Sutton stated that the City should look at paying a larger portion of the $38,161.
The City would be paying it anyway because it would be calculated into the operating expense of the Fire
Department's contract. Councilman Troncoso stated that the City should consider paying the entire$38,161.A brief
discussion on the total amount was discussed and council decided to bring a budget amendment back in April for the
full amount.
I. Discussion/Action on Canyon Regional Water Authority's resolution for Series 2006 Revenue Refunding Bonds(Mid
City Project&Lake Dunlap Project). Staff
This action is being taken so Canyon Regional Water Authority can lower their interest rate. All members of the
board must approve resolution for them to move forward.
9. Ordinance
A. Approval/Disapproval of an Ordinance to replace and repeal the Cityof Cibolo's Purchasing Policy, Ordinance
#699. (Staff)
Councilman Kelly moved to approve the Ordinance to replace and repeal the City of Cibolo's Purchasing Policy,
Ordinance#699. Motion was seconded by Councilman Troncoso. For: All,Against: None
10. Resolution
A. Approval/Disapproval of a Resolution to appoint one member to the Board of Trustees for a one-year term of office
to the Canyon Regional Water Authority. (Staff)
No Action Taken.
B. Approval/Disapproval of a Resolution approving a bond resolution to be adopted by the Board of Trustees of the
Canyon Regional Water Authority authorizing the issuance of obligation designated as "Canyon Regional Water
Authority Tax-Exempt Contract Revenue Refunding Bonds (Mid-Cities Project), Series 2006"; approving an
amendment to the Regional Tax-Exempt Water Supply Contract previously approved and executed between the City
of Cibolo, Texas and the Canyon Regional Water Authority; authorizing the Mayor and City Manager of the City of
Cibolo,Texas to execute on behalf of the City of Cibolo,Texas all documents in connection with this transaction;and
other matters in connection therewith. (Staff)
Councilman Kelly moved to approve the Resolution approving a bond resolution to be adopted by the Board of
Trustees of the Canyon Regional Water Authority authorizing the issuance of obligation designated as "Canyon
Regional Water Authority Refunding Bonds (Mid Cities Project). Motion was seconded by Councihiian Troncoso.
For: All,Against: None.
C. Approval/Disapproval of a Resolution approving a Bond Resolution to be adopted by the Board of Trustees of the
Canyon Regional Water Authority authorizing the issuance of obligation designated as "Canyon Regional Water
Authority Tax-Exempt Contract Revenue Refunding Bonds (Lake Dunlap) Project), Series 2006'; approving an
amendment to the Regional Tax-Exempt Water Supply-Contract previously approved and executed between the City
of Cibolo, Texas and the Canyon Regional Water Authority; authorizing the Mayor and City Manager of the City of
Cibolo,Texas to execute on behalf of the City of Cibolo,Texas all documents in connection with this transaction;and
other matters in connection therewith. (Staff)
Councilman Troncoso moved to approve the Resolution approving a bond resolution to be adopted by the Board of
Trustees of the Canyon Regional Water Authority authorizing the issuance of obligation designated as "Canyon
Regional Water Authority Refunding Bonds(Lake Dunlap Project). Motion was seconded by Councilman Campbell.
For: All,Against: None.
11. Staff Updates
A. Update on codification of City Ordinances.
B. Dietz Road Resurfacing
C. Update on Capital Projects
D. Status of Official City Map and updated zoning may.
E. Update on the Texas Water Development Board Application.
F. Update on Charleston Park Drainage Project
G. City Council requests regarding specific items or staff reports to be scheduled for future agendas.
City Manager Too Parton briefed council on all of the above items. Councilman Kelly requested an update on the
Charleston Parke Drainage problem at the next regular meeting. Mayor Sutton also requested that we have a
discussion only item on the Town Center /Town Lake. Councilwoman Hartman suggested that we bring in an
individual suggested by TIP Strategies.
12. Adjournment
Councilman Kelly moved to adjourn the meeting at 9:40 P.M. Motion was seconded by Councilman Campbell. For:
All,Against: None.
PASSED AND APPROVED THIS 11"'DAY OF APRIL 2006.
Johneuutton
or
ATTEST:
Peggy Cimics
City Secretary