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Min CC 05/23/2006 REGULAR CITY COUNCIL MEETING CIBOLO MUNICIPAL BUILDING 200 S.MAIN May 23,2006 7:00 P.M. i►iii&7TES 1. Call to Order—Mayor Sutton called the meeting to order at 7:00 P.M. 2. Roll Call Councilwoman Hartman Councilman Kelly Councilman Ramcharan Councilman Campbell Councilman Troncoso 3. Invocation Councilman Campbell gave the invocation 4. Pledge of Allegiance Councilman Kelly led the Pledge of Allegiance 5. Citizens to be Heard-This is the opportunity for visitors and guests to address the City Council on any issue. City Council may not debate any non-agenda issue, nor may any action be taken on any non-agenda issue at this time however City Council may present any factual response to items brought up by citizens. (Attorney General Opinion—JC-0169) (Limit of three minutes each) The following citizens signed up to speak to Council: Ian Haliscak and his business partner Paul Corder address the council to ask for their support in a zoning change that they felt would support the residents of Cibolo. Charles Ruppert, 232 Winter Frost,thanked the members of the council that were departing for there service to the City and welcomed the new members and challenge them to listen to the voice of the citizens. 6. Consent Agenda-Consent Items(General Items) (All items listed below are considered to be routine and non-controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a Council member so requests, in which case the item will be removed from the consent agenda and will be considered as part of the order of business.) A. Approval of the Minutes of the City Council Regular Meeting held on May 9,2006. B. Approval of the Minutes of the Special City Council Meeting held on May 15,2006. Councilman Troncoso moved to approve the Consent Agenda Items. Motion was seconded by Councilman Ramcharan. For: All,Against: None. Motion carried 5 to 0. 7. Certification/Canvassing of the May 13`h Election. Mayor Sutton read the results of the election. Councilman Kelly made the motion to certify the election. Motion was seconded by Councilman Ramcharan. For: All,Against: None. Motion carried 5 to 0. 8. Presentation Presentation of awards to outgoing Council members: Jennifer Hartman,Jeff Campbell&Miguel Troncoso Mayor Sutton presented Councilwoman Hartman,Councilman Campbell and Councilman Troncoso with awards. Councilwoman Hartman thanked the staff, council and the citizens of Cibolo. She stated that she hope to continue to serve the City as a volunteer with Cibolofest, Economic Development or any position where she would be able to contribute her knowledge and skills. Councilman Campbell thanked staff, council the mayor and challenge the new council members to work for the entire city not just their own neighborhoods. Councilman Troncoso thanked his wife and family for all their support. He thanked the staff and council and hope that they will all keep up the good work they have done over the past couple years. He stated it was a pleasure to have served his community and now it was time for the new council to begin to address the issues of street repair, drainage and taxes. He wished everyone well and hopes the new council will listen to the voice of all citizens. 9. Ceremonial A. Administering the oath to Council members-elect Gabriel Castro,Mark Winn and Diane Davis. Peggy Cimics, City Secretary administered the oath of office to Councilman Gabriel Castro, Councilman Mark Winn and Councilwoman Diane Davis. The new council took their seats. 10. Discussion/Action A. Discussion/Action on the appointing of a mayor Pro Tem. Councilman Ramcharan made a motion to elect Councilman Kelly as Mayor Pro Tem, no motion was made to second the nomination and Councilman Mark Winn made a motion to appoint Councilman Gabriel Castro as Mayor Pro Tem. The motion was seconded by Councilwoman Davis. For: Council Members: Davis, Winn and Castro, Against: Councilman Kelly and Ramcharan. Motion carried 3 to 2. 11. Staff Updates City Manager Todd Parton briefed council on the above items. A. Charleston Parke Drainage—There is a long standard drainage issue in this area. Cove Lane property owners have recently met with the developers. Developer is putting silk fencing and hydro mulching is going in next week. B. Annexation.--The City has recently annex appronimately 1200 acres. We have been approach by folks that live near Santa Clara Road and Haeckerville Rd about annexation into either Cibolo's ETJ or Marion's. Discussion among members of the council on where the City needs to pursue the next round of annexation. C. Cibolofest—Cibolofest is scheduled for August 26, 2006 and it will be located in the downtown area on Main Street. Vendors and entertainment groups have been contacted. Cibolofest Committee is trying to obtain sponsorships to cover the cost of some events. D. Official City Map—Rudy Klein the City Engineer is working on a new official map for the City. E. Zoning Map—This project is being accomplished by Klein Engineering. They are presently pulling all the zoning ordinances and actions and trying to confirm the boundaries. F. Main Street Water Repair—City Manager briefed the council on the water main break at the railroad crossing and some of the problems that have occurred with sub-contractors and Union Pacific. G. Capital Projects—Todd Parton, City Manager briefed Council on the Capital Projects. Dobie Creek Drainage and Pedestrian Bridge Project: The Pedestrian Bridge Project original bid came in at approximately 60,000 that figure has been revised to 27,000 to 30,000. The other projects briefed were Town Creek East Drainage and Sewer Projects. H. Open Meetings Act—City Attorney Susan Roche gave the Council a briefing on the Open Meetings Act. Recent passage of SB 286 requires that all elected and appointed public officials are required to receive training in Texas open government laws. After a brief discussion among council members it was decided that we would hold an Opens Government Workshop for all Council members, committee and commissions on Saturday,June 24,2006 at City Hall beginning at 9:00 a.m.This class will fulfill the Senate Bill 286 requirement. Those that have taken the course on-line and received their certificate will not be required to attend this workshop. 12. Discussion Only A. Discussion regarding the fees for City Services (water, sewer, garbage and recycling) to residents in Cibolo's Extraterritorial Jurisdiction(ETJ). A brief discussion was held among the council members on the utility rates for those residents that live in Ciholo's extraterritorial jurisdiction. Susan Rocha the City Attorney stated that she would get together a packet on what other cities have done in the past on this issue. She will bring this back to council at a later date a legal opinion. 13. Discussion/Action(Development Items) A.Discussion/Action regarding the recommendation for approval from the Planning and Zoning Commission on the Final Plat for Cibolo Valley Ranch,Unit 5. Councilman Kelly moved to approve the recommendation from the Planning and Zoning Commission on the Final Plat for Cibolo Valley Ranch,-Unit 5. Motion was seconded by Councilman Winn. For: All,Against: None. Motion carried 5 to 0. 14.Discussion/Action(General) A. Discussion/Action on establishing Council Liaisons to the different City Committees and Commissions. Council discussed the reason to have a member of the council as a liaison to the different Committees and Commissions. After several minutes of discussion and a brief comment from the P&Z Chairman Howard Motch the following members were appointed as liaison to the following committees and commissions: Planning&Zoning—Councilman Gary Kelly, 5- Year CIP — Councilman Kelly, Public Safety — Councilman Winn, Parks Commission — Councilman Castro, Business Development—Councilman Ramcharan,Street&Drainage—Councilman Winn. B. Discussion/Action on appointments to 5-Year CIP Sub-Committees and all other Cibolo Commissions and Committees with a current vacancy. Kevin Calcote expressed an interest in serving on the Business Development Committee. He is a self-employed businessman and would like to volunteer his experience and expertise in this area. Councilman Kelly moved to appoint Mr. Calcote to the Business Development Committee. Motion was seconded by Councilman Ramcharan. For: All, Against: None. Motion carried 5 to 0. Michael Hill came before council volunteering his service to the Business Development Committee. Mr. Hill is an insurance manager and would like to get involved in the City. Councilman Winn moved to appoint Mr. Michael Hill to the Business Development Committee. Motion was seconded by Councilman Castro. For: All,Against: None. Motion carried 5 to 0. C. Discussion/Action on the review and confirmation of all upcoming special meetings and workshops and scheduling the time,date and place of additional special meetings or workshops. Council reviewed the calendar to ensure that all meetings were included. Budget Workshop was added for Saturday, June 10 starting at 8:00 a.m.and an Open Meeting Workshop on Saturday,June 24 at 9:00 a.m. D. Discussion/Action to initiate the bid process for the water meter conversion project. Todd Parton City Manager briefed the council on the water meter conversion project. Councilman Kelly moved to direct the City Manager to proceed with a competitive sealed proposal process. Motion was seconded by Councilman Winn. For: All,Against: None. Motion carried 5 to 0. E. Discussion/Action on the approval of an invoice in the amov_t# of$15,529.95 submitted by Central Backhoe for the. emergency water line repair at F.M. 1103 and Guadalupe. V A brief discussion was held among council members on the emergency water line repair. Councilman Winn wanted to know why TXDot was not paying any of the expense for the repair of the line since they were the ones that cause the problem. Mayor Sutton explained that the cause of the breakage was not TXDot's fault and that the city was responsible as our line was running down the middle of TXDot's right of way. Cibolo's engineer agreed that the problem was not TXDot and that the city was responsible. Councilman Kelly moved to approve the invoice in the amount of$15,529.95 submitted by Central Backhoe. Motion was seconded by Councilman Winn. For: All,Against: None. Motion carried 5 to 0. F. Discussion/Action on the contract from T&S Amusements to provide the five different inflatable bouncers for the Cibolofest scheduled for August 26,2006. Jennifer Hartman Cibolofest Committee Chairman briefed council on the Cibolofest and the inflatable bouncers they are trying to obtain for the festival. Jennifer explained that they were trying to get sponsorship to help pay for the event. Discussion on the $500.00 non-refundable deposit was discussed. Susan Rocha the City Attorney stated that she would look at the contract. Councilman Kelly moved to authorize the City to proceed with the negotiations and let the City Manager work out a contract between the two parties after the City Attorney review is completed. Motion was seconded by Councilman Winn.For: Councilman Castro,Kelly,Ramcharan and Winn,Against: Councilwoman Davis. Motion carried 4 to 1. 15. Future Agenda Items Utility Fees for ETJ residents. 16. Adjournment Councilman Kelly moved to adjourn the meeting at 9:45 P.M. Motion was seconded by Councilwoman Davis. For: All, Against: None. Motion carried 5 to 0. PASSED AND APPROVED THIS 13TH DAY OF JUNE 2006. yS 4ayor Attest: Peggy Cimics City Secretary