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Min CC 08/22/2006 REGULAR CITY COUNCIL MEETING CIBOLO MUNICIPAL BUILDING 200 S. MAIN August 22,2006 7:00 P.M. MINUTES 1. Call to Order—Mayor Sutton called the meeting to order at 7:00 P.M. 2. Roll Call Mayor Sutton Councilman Castro Councilman Kelly Councilman Ramcharan—arrived 8:16 Councilman Winn Councilwoman Davis 3. Invocation Councilman Castro gave the invocation. 4. Pledge of Allegiance Councilman Kelly led the Pledge of Allegiance. 5. Citizens to be Heard This is the opportunity for visitors and guests to address the City Council on any issue. City Council may not debate any non-agenda issue, nor may,any action be taken on any non-agenda issue u< 'Luis time however City Council may present any factual response to items brought up by citizens. (Attorney General Opinion—JC- 0169)(Limit of three minutes each). Mr. Charles Ruppert of 232 Winter Frost spoke on the City budget Mr.Ed Ling of 600 W FM 78 asks a question on the advertisement placed in the newspaper of the tax rate. Ms Tamala Creviston of 122 Blue Sage spoke to council because she was tried coming to council meetings and everyone taking punches at the city manager. She stated that he has done a wonderful job for this city and works long hard hours. Councilman Winn stated that he felt the City Manager had fulfilled his responsibility to the citizens of Cibolo and council by passing on a complete budget consistent with the requirements of our City Charter. 6. Consent Agenda—Consent Items(General Items) (All items listed below are considered to be routine and non-controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which ease i;he item will be removes: from thc. :;ons;;nt ag6iida and will be considered as part of the order of business.) A. Approval of the minutes of the Regular City Council Meeting held on August 8,2006. B. Approval of the minutes of the City Council Budget Workshop Meeting held on August 7,2006. C. Approval of the minutes of the City Council Budget Workshop Meeting held on August 17,2006. Councilman Kelly moved to approve the consent agenda. Motion was seconded by Councilman Castro. For: All,Against: None. Motion carried 4 to 0. 7. Mayor's Comment A. Mayor's direction on taking the vote after a motion has been made. Mayor briefed council that he has received input from the community that they can not hear the individual vote taken when a vote is called for. So the community can hear and understand the vote the Mayor will start taking a roll call vote on each item requiring a vote. 8. Recognition tion A. Recognition of JMack and President Michelle Sutton. Councilman Castro thanked JMack and President Michelle Sutton for first stepping in and undertaking the project when the original contractor backed out and the second contractor could not come up with the required insurance. The project was completed in time for the Rich Park Dedication and is definitely a wonderful addition to the Park. 9. Public Hearin A. Public Hearing for the purpose of receiving citizens input on the Fiscal Year 2006-2007 Budget. Mayor Sutton opened the Public Hearing at 7:35 and asked if there were any comments from the public. Mr. Charles Ruppert spoke on the budget and his concern with a large increase in expenditures for capital projects with money based solely on bonds. He did tell council he was pleased with the increase of salaries for employees and property tax no longer being used for economic development being removed from the budget. Mr. Ruppert questioned some of the spending in different departments and the large increase in spending in some areas. Mr. Ling asked for an explanation on the tax rate listed in the newspaper. Mayor Sutton went over this item to the satisfaction of Mr. Ling. There being no further discussion the Mayor closed the Public Hearing at 7:35 P.M. B. Public Hearing on the proposed tax rate for 2006-2007. Mayor Sutton opened the Public Hearing at 7:36 P.M. and asked if anyone would like to speak on the issue. No citizens or council members wished to speak at this time. Mayor Sutton did state that he was in favor of a tax rate of 0.3189. There being no others to speak the Mayor closed the Public Hearing at 7:38 P.M. 10. Discussion/Action(General) A. Discussion/Action on appointments to 5-Year CIP Sub-Committees and all other Cibolo Commissions and Committees with a current vacancy. No appointments to consider at this meeting. B. Approval/Disapproval of the renewal of both Humana (Medical, Dental & Life) and Avesis (Vision) contracts for employee insurance coverage for FY 2007 and the new insurance rates for FY 2007. This item was briefed by Todd Parton City Manager and Bob Feike Insurance Representative. The new rates show a 1% increase in the medical coverage but no increase in dental, vision or life. Councilman Castro moved to approve the renewal of both Humana and Avesis contracts for the FY 2007 and the new insurance rate for FY 2007. Motion was seconded by Councilman Kelly. For: Council Members: Castro,Kelly,Winn &Davis,Against: None. Motion carried 4 to 0. C. Discussion/Action on entering into an Agreement between the City of Cibolo and the SCUCISD for the district's use of Rich Park property for driveway and play areas. Mr. Hawkins representing the SCUCISD briefed council and all those present on expansion of the Watts Elementary School building and the additional traffic circulation and parking needs created by the building project. The SCUCISD and the Cibolo staff have been discussing several proposals to include the following: 1. Location of a portion of a loop drive to be located on the Rich Park property this would include integrating the existing parking lot entrance as the curb cut for a loop drive that would run along the District's northern property line; 2. The location of soccer and multi-purpose fields on the Rich Park property; and 3. The ISD's maintenance of the field in exchange for the use of the land. Councilman Kelly moved to authorize the City Manager to negotiate a shared long-term lease of the property with the school district. Motion was seconded by Councilman Winn. For: Council Members Castro, Kelly, Winn&Davis,Against: None. Motion carried 4 to 0. D. Discussion/Action to cancel and/or redirect the Town Creek East Drainage Project. This item was pulled from the agenda by Mayor Sutton. E. Discussion/Action regarding the City of Cibolo's sound system. Councilman Kelly was concerned with the sound system or lack of a sound system for the council chambers. The system has never worked correctly since it was installed. Mayor Sutton spoke and said that the system we have now was not the original system design for the chambers. Mr. Bob Hicks a Cibolo resident offered the services of his son who does sound system installation for a living to look at the system and see what needs to be replaced or fixed. His son would be glad to look at the system and if something just needs replacing if the City orders the part he would do the installation at no cost to the City. F. Discussion/Action on hearing the "Petition Requesting Annexation" filed by Robert Dean, President, RLDL Corporation, General Partner, RLDL Properties, LTD regarding the proposed annexation of 161 acre"Dean"tract generally located north of the intersection of Town Creek and Green Valley Roads. Councilman Kelly moved to approve the Petition Requesting Annexation filed by Mr. Robert Dean on the annexation of 161 acres. Motion was seconded by Councilman Castro. For: Council Members: Castro, Kelly,Winn&Davis,Against: None. Motion carried 4 to 0. G. Discussion/Action on hearing the "Petition Requesting Annexation"filed by William E. Dean, regarding the annexation of 35.77 acre tract of land generally located on the south side of IH-35 and being approximately 1300 feet west of Weiderstein Road. Councilman Kelly moved to approve the Petition Requesting Annexation filed by Mr.William Dean regarding the annexation of 35.77 acre tract. Motion was seconded by Councilman Winn. For: Council Members: Castro,Kelly,Winn&Davis,Against: None. Motion carried 4 to 0. H. Discussion/Action on hearing the "Petition Requesting Annexation" filed by Robert Dean, President, RLDL Corporation, General Partner, RLDL Properties, LTD regarding the proposed annexation of 35.872 acre tract generally located on the south side of IH 35 and being approximately 2400 feet west of Weiderstein Road. Councilman Kelly moved to approve the Petition Requesting Annexation from Robert Dean regarding the annexation of 35.872 acre tract. Motion was seconded by Councilman Winn. For: Council Members: Castro, Felly,Winn&Davis,Against: Now. Motion carried 4 to 0. 1. Discussion/Action on the appointment of Miguel Troncoso as a co-chairman to the City of Cibolo's Youth Council. Councilman Winn pointed out that this issue was not properly before council as we had not approved a City of Cibolo Youth Council and he moved to this item until September 12'h meeting. J. Discussion/Action to modify the driveway approach for the property located at 146 Springtree Hollow. Said modification is to extend the driveway to Springtree Hollow and eradicate the existing approach on Cibolo Valley Drive. There was discussion among all council members on the driveway approach to the property at 146 Springtree Hollow. There were some modification concerns and safety issues brought up by council members before this issue can be settled. Councilman Winn expressed concern about this issue and that a new drive-way would require the city to giveaway land, and that the new drive-way would cost taxpayers thousands of dollars. Councilman Castro moved to have City Staff address the safety issues at 146 Springtree Hollow and get back to council at a later date with results and possible options Motion was seconded by Councilman Kelly. For: Council Members: Castro,Kelly,Winn&Davis. Motion carried 4 to 0. K. Discussion/Action on giving the profits from Cibolofest 06 to the soon to be created Cibolofest 501C-3. Todd Parton briefed council first on the past history of Cibolofest. Co-Chairs Michelle Sutton and Jennifer Hartman briefed council and asked that the City Council consider authorizing the allocation of profits from the 2006 Cibolofest as seed money for the start up of the non-profit organization. Councilman Kelly moved that funds remaining from the profits from Cibolofest be considered for allocation to the 501C-3 as seed money, the final amount being determined after the final accounting of the event. Motion was seconded by Councilman Winn. For: Council Members: Castro, Kelly, Winn&Davis, Against: None. Motion carried 4 to 0. L. Discussion/Action on the review and confirmation of all upcoming special meetings and workshops and scheduling the time, date and place of additional special meetings or workshops. No additions or deletions made to the scheduled at this time. 11. Ordinances A. Approval/Disapproval of an ordinance to establish a three way stop at the intersection of Dietz Road and Borgfeld Road. Councilman Kelly moved to approval the ordinance to establish a three way stop at the intersection of Dietz Road and Borgfeld Road. Motion was seconded by Councilman Castro. For: Council Members: Castro, Kelly,Winn&Davis,Against: None. Motion carried 4 to 0. B. Approval/Disapproval of an ordinance vacating and abandoning a portion of a 10-foot pedestrian access easement and a 20-foot drain right-of-way located along the western boundary of Lot 16,Block 6, of the Thistle Creek Subdivision,Unit 4. Councilman Kelly moved to approve the ordinance vacating and abandoning a portion of a 10-foot pedestrian access easement and a 20-foot drain right-of-way located along the western boundary of Lot 16, Block 6, of the Thistle Creek Subdivision, Unit 4 consideration being that the City is no longer responsible for the maintenance of the property. Motion was seconded by Councilman Castro. For: Council Members: Castro, Kelly,Winn&Davis,Against: None. Motion carried 4 to 0. C. Approval/Disapproval of an ordinance calling for the election of a 1/4 cent 4-B Sales Tax proposition and a 1/4 cent Street and Drainage Maintenance Sales Tax proposition to be placed on the November 2006, ballot. Councilman Winn approved the ordinance calling for the election of a %4 cent 4-B Sales Tax and a 1/4 cent Street and Drainage Maintenance Sales Tax to be placed on the November 2006 ballot. Motion was seconded by Councilman Kelly. For: Council Members: Castro,Kelly,Winn&Davis,Against: None. Motion carried 4to0. 12. Staff Update A. Cibolo Fest B. Charleston Parke Drainage C. Green Valley Road/Kove Lane Drainage D. Cibolo Youth Council E. FM 1103 traffic City Manager gave an update to council on all the above items. 13. City Council request regarding specific items or staff reports to be scheduled for future agendas. Councilman Kelly requested the following items be put on either the meeting scheduled for August 29, 2006 or the regular scheduled meeting of September 12, 2006. 1. Resolution establishing the Cibolo Youth Council. 2. Discussion/Action on the appointment of Miguel Troncoso as co-chairman of the Cibolo Youth Council. 3. Establishing the Cibolo ribbon cutting for new businesses that open in the City of Cibolo. 4. Resolution to establish a Citizens Advisory Committee for Impact Fees. Councilman Castro requested putting Cuellar Office on the agenda once a month to give the council and public a legislative session update. Councilman Winn request that a Discussion/Action item be placed on the agenda for August 29 to read as follows: Discussion/Action to order a bond election in the amount of $13,278,000 to be placed on the November 2006 ballot. 14. Adjournment Councilman Kelly moved to adjourn the meeting at 7:49 P.M. Motion was seconded by Councilman Winn. For: Castro,Kelly,Winn&Davis,Against: None. Motion carried 4 to 0. PASSED AND APPROVED THIS 12TH DAY OF SEPTEMBER 2006. Jo Sutton yo r ATTEST: Peggy Cimics City Secretary