Min CC 09/26/2006 REGULAR CITY COUNCIL MEETING
CIBOLO MUNICIPAL BUILDING
200 S.MAIN
September 26,2006
7:00 P.M.
MINUTES
1. Call to Order—Mayor Sutton called the meeting to order at 7:00 P.M.
2. Roll Call
Mayor Sutton
Councilman Castro
Councilman Kelly
Councilman Ramcharan
Councilman Winn
Councilman Davis
3. Invocation
Councilwoman Davis gave the invocation.
4. Pledge of Allegiance
Councilman Kelly led the Pledge of Allegiance.
5. Citizens to be He
This is the opportunity for visitors and guests to address the City Council on any issue. City Council may not
debate any non-agenda issue,nor may any action be taken on any non-agenda issue at this time however City
Council may present any factual response to items brought up by citizens. (Attorney General Opinion— JC-
0169)(Limit of three minutes each).
Ms. Sharee Heineman of 181 Rosegate Dr. spoke to council on the Thistle Creek entrance sign at Dietz Rd and
Thistle Creek Dr. She wanted to find out how the sign could be removed and replaced with a welcome to
Cibolc sign_.
Ms. Shelita Stokes of 136 Pointe Loop spoke to council on having garbage pickup twice a week all year and
the need for a community park.
6. Consent Agenda—Consent Items(General Items)
(All items listed below are considered to be routine and non-controversial by the council and will be approved
by one motion. There will be no separate discussion of these items unless a councilmember so requests, in
which case the item will be removed from the consent agenda and will be considered as part of the order of
business.)
A.Approval of the minutes of the Regular Council Meeting held on August 29,2006.
B. Approval of the minutes of the Regular Council Meeting held on September 12,2006.
Councilman Winn moved to approve the consent agenda. Motion was seconded by Councilman Kelly. For:
Council members: Castro,Kelly,Ramcharan,Winn&Davis,Against: None. Motion carried 5 to 0.
7. Report
A.An update from SCUCISD.
Council was given a briefing on the SCUCISD by Trustees Terry Hines and Gary Inmon of the
Intergovernmental Relations Committee.
8. Discussion/Action(BuildingItems)
ems)
A. Approval/Disapproval of the final acceptance for Gatewood Subdivision Off-Site Sewer Main.
Councilman Kelly moved to approval the final acceptance for Gatewood Subdivision Off-Site Sewer Main.
Motion was seconded by Councilman Ramcharan. For: Council members: Castro, Keiiy, Ramcharan, Winn
&Davis,Against: None. Motion carried 5 to 0.
9. Discussion/Action(General)
A.Discussion/Action on appointments to 5-Year CIP Sub-Committees and all other Cibolo Commissions and
Committees with a current vacancy.
Councilman Kelly went over the list of volunteers that have expressed an interest in serving on the Capital
Improvements Advisory Committee for Impact Fees. Councilman Kelly suggested that we have a committee
of eight (8) individuals with two (2) alternates. The suggestion was for the following individuals to be
selected as primary committee members: Steve Liparato, Sheldon Edmondson, Chad Royal, Tony Krasnai,
Garth Coursen, Ron Pedde, Bryon Mills and Perry Blanton the two (2) alternates as Tex Farnsworth and
Cynthia Pettit. Councilman Winn moved to approve the individuals suggested by Councilman Kelly to serve
on the Citizens Advisory Committee for Impact Fees. Motion.was seconded by Councilman Kelly. For:
Council members: Castro,Kelly,Ramcharan,Winn&Davis,Against: None. Motion carried 5 to 0.
B. Discussion/Action on hearing the"Petition Requesting Annexation" filed by Harry Hausman regarding the
proposed annexation of 33.501 acre tract of land generally located on the northeast right of way of FM 1103
and between Orth Ave and Green Valley Road.
City Manager Todd Parton briefed council on the petition requesting annexation. Councilman Kelly moved to
accept the petition requesting annexation filed by Mr.Hausman. Motion was seconded by Councilman Winn.
Mayor Sutton asked if any citizens wanted to be heard on the petition, no citizens requested to be heard. For:
Council members: Castro,Kelly,Ramcharan,Winn&Davis,Against: None. Motion carried 5 to 0.
C. Discussion/Action on awarding an maintenance agreement to Beckwith Electronic Engineering Co. for the
Fire Alarm System Test,Inspection and Maintenance.
City Manager Todd Parton explained the maintenance agreement to council and also the two (2) systems
installed in the building(fire&security). Councilman Winn moved to approve the maintenance agreement to
Beckwith Electronic Engineering Co. for the Fire Alarm System Test, Inspection and Maintenance. Motion
was seconded by Councilman Kelly. For: Council members: Castro, Kelly, Ramcharan, Winn & Davis,
Against: None. Motion carried 5 to 0.
D.Discussion/Action on awarding contract for professional services to Archimedia for creating a Design
Guide for the Cibolo Town Center.
Both Todd Parton the City Manager and Andy Simpson,Architect for Archimedia went over the contract with
council. They were able to answer the questions the council members had. Councilman Winn moved to
approved awarding the contract for professional services to Archimedia for creating a Design Guide for the
Cibolo Town Center. Motion was seconded by Councihnan Kelly. For: Council members: Castro, Kelly,
Ramcharan,Winn&Davis,Against:None. Motion carried 5 to 0.
E. Discussion/Action regarding a request for proposals(RFP)for the renovation and ground lease for the City-
owned building located at 107 South Main Street.
There was discussion among council members on the RFP and if that was the correct route to go. After
several minutes of discussion Councilman Kelly moved to direct the City Manager to proceed with the request
for proposals (RFP) for the renovation and ground lease for the City building at 107 S. Main Street and to
bring back bids in mid November to council. Motion was seconded by Councilman Ramcharan. For:
Council members: Castro,Kelly,Ramcharan,Winn&Davis,Against:None. Motion carried 5 to 0.
F.Discussion/Action on a revised Capital Project List.
City Manager briefed council on the work that has been done with the City's consulting engineers and
Southwest Securities on the bond project list. Mr. Parton stated as a result of this additional analysis it has
been recommended that the proposed bond program be reauced by 1.5 million. Council directed the City
Manager to present options for funding the capital projects list that reflected the$1.5 million reduction.
G.Discussion/Action regarding the initiation of annexation proceedings for property generally located along
the FM 78 corridor and being east of the existing Cibolo City limits.
Todd Parton City Manager briefed council on the two annexation areas proposed for FM 78. Councilman
Kelly moved to direct the City Manager to proceed with the annexation process for the properties designated
in area #1 on the 9-26-06 map and proceed with the preparation of municipal service plans. Motion was
seconded by Councilman Ramcharan. For: Council members: Castro, Kelly, Ramcharan, Winn & Davis,
Against:None. Motion carried 5 to 0.
H.Discussion/Action on the review and confirmation of all upcoming special meetings and workshops and
scheduling the time, date and place of additional special meetings or workshops.
Council discussed the upcoming meetings,workshops and the holiday schedule. Council decided to cancel the
regular scheduled Council Meetings scheduled for November 28, 2006 and December 26, 2006 with the
possibility of special meetings being scheduled. Councilman Kelly moved to approve the cancellation dates.
Motion was seconded by Councilwoman Davis. For: Castro, Kelly, Ramcharan, Winn & Davis, Against:
None. Motion carried 5 to 0.
10. Ordinances
A. Approval/Disapproval of an ordinance on the confirmation of the City of Cibolo ETJ and City Limits.
Councilman Winn moved to approval the ordinance on the confirmation of the City of Cibolo ETJ and City
Limits. Motion was seconded by Councilman Kelly. For: Council member: Castro,Kelly,Ramcharan,Winn
&Davis,Against:None. Motion carried 5 to 0.
11. Resolutions
A. Approval/Disapproval of a resolution for the renovation and expansion to the existing facilities of
Guadalupe Appraisal District.
Resolution was explained by the Guadalupe County Appraisal Office. Councilman Winn moved to approve
the resolution supporting expansion to the existing facilities of Guadalupe Appraisal District. Motion was
seconded by Councilman Kelly. For: Council members: Castro,Kelly, Ramcharan,Winn&Davis,Against:
None. Motion carried 5 to 0.
B. Approval/Disapproval of a resolution to set dates, times and place for Public Hearing on the proposed
annexation by the City of Cibolo of all that certain tract and parcel of land situated in Guadalupe County,
Texas and_being 33.501 acre tract out of the James W. Gray Survey No 255,Abstract No. 144, as recorded in
Vol. 970, Pages 327-3330 of the official records of Guadalupe County, Texas authorizing and directing the
publication of the notice of such Public Hearings.
Councilman Kelly moved to approve the resolution to set dates, times and place for Public Hearings on
proposed annexation by the City of Cibolo. Motion was seconded by Councilman Ramcharan. For: Council
members: Castro,Kelly,Ramcharan,Winn&Davis,Against: None. Motion carried 5 to 0.
12. Executive Session
Pursuant to Texas Government Code Section 551.071 Attorney Client Consultation and 551.074 Personnel
Matters,the City Council will meet in Executive Session to discuss the following.
A. Discussion regarding the evaluation of the City Manager.
B. Discussion regarding the evaluation of the City Secretary.
Council convened into executive session at 8:32 P.M.
13. Open Session
Reconvene into Regular Session and take action/or give staff direction, if necessary, on items discussed in
Executive Session.
Council reconvened into regular session at 9:25 P.M.
14. Staff Updates
A. Web Site
B. Town Creek Sewer Outfall Line
C. Capital Projects
D. Cibolo Population
E. Police Department Community Affairs
F. Niemietz Park Lighting
City Manager Todd Parton gave an update on the above items to council.
15. City Council request regarding specific items or staff reports to be schedule.
No action.
16. Adjournment
Councilman Keily moved to adjourn the meeting at 9:38 P.M. Motion was seconded by Councilman Castro.
For: Council members: Castro,Kelly,Ramcharan,Winn&Davis,Against: None. Motion carried 5 to 0.
PASSED AND APPROVED THIS 10TH DAY OF OCTOBER 2006.
J Sutton
a or
ATTEST:
Peggy Cimics
City Secretary