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Min CC 10/24/2006 REGULAR CITY COUNCIL MEETING CIBOLO MUNICIPAL BUILDING 200 S.MAIN October 24,2006 7:00 P.M. MINUTES 1. Call to Order—Mayor Sutton called the meeting to order at 7:00 P.M. 2. Roll Call Mayor Sutton Councilman Castro Councilman Ramcharan Councilman Winn Councilwoman Davis—arrived at 7:08 P.M. 3. Invocation—Mayor Sutton gave the invocation. 4. Pledge of Allegiance -Councilman Ramcharan led the Pledge of Allegiance. 5. Citizens to be Heard This is the opportunity for visitors and guests to address the City Council on any issue. City Council may not debate any non-agenda issue, nor may any action be taken on any non-agenda issue at this time however City Council may present any factual response to items brought up by citizens. (Attorney General Opinion—JC- 0169)(Limit of three minutes each). No citizens to be heard. 6. Consent Agenda—Consent Items(General Items) (All items listed below are considered to be routine and non-controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a councilmember so requests, in which case the item will be removed from the consent agenda and will be considered as part of the order of business.) A. Approval of the minutes of the Regular Council Meeting held on October 10,2006. B. Approval of the minutes of the Emergency Council Meeting held on October 15,2006. C. Approval of the minutes of the Special Meeting/Public Hearing held on October 16,2006. D. Approval of the minutes of the Council Workshop he1_d on October 16,2006. Councilman Ramcharan moved to approve the consent agenda. Motion was seconded by Councilman Winn. For: Councilman Castro,Ramcharan and Winn,Against: None. Motion carried 3 to 0. 7. Discussion/Action(General) A. Discussion/Action on the appointing of a Mayor Pro-Tem. Councilman Winn moved to appoint Councilman Gabriel Castro as Mayor Pro-Tem. Motion was seconded by Councilman Ramcharan. For: Councilman Castro, Ramcharan and.Winn,Against: None. Motion carried 3 to 0. B. Discussion/Action to appointment an individual to fill the Place 2 position. Councilman Winn stated that the council had 30 days according to the City Charter to fill the vacancy. The 30 days would be November 14 the next regular scheduled Council Meeting. Councilman Winn made the motion to take letters from interested citizens that are interested in filling the vacancy and for council to review those letters and select a 9person at the November Council Meeting. Letters would be received by the City Secretary until November 10 and the item will be placed on the City Web Site. Motion was seconded by Councilman Ramcharan. For: Council Members: Castro,Ramcharan,Winn and Davis. Motion carried 4 to 0. C. Discussion/Action on the Fire Protection and Emergency Services agreement between the City of Cibolo and the Cibolo Volunteer Fire Department. The Fire Protection and Emergency Service Agreement was briefed by the City Manager Todd Parton. Councilman Winn moved to approve the contract between the City of Cibolo and the Cibolo Volunteer Fire Department. Motion was seconded by Councilman Ramcharan. For: Council Members: Castro,Ramcharan, Winn and Davis,Against: None. Motion carried 4 to 0. D. Discussion/Action on establishing Council Liaisons to the Planning & Zoning Commission and CIP Committee. This item was tabled until the November 14,2006 regular scheduled Council Meeting. E. Discussion/Action on appointments to 5-Year CIP Sub-Committees and all other Cibolo Commissions and Committees with a current vacancy. No application at this time. Councilman Ramcharan did ask if a member was a business owner in the City of Cibolo but did not live in the City was that individual still eligible to serve on the Business Development Committee.The City Attorney said a business owner within the city could serve on the Business Development Committee. F. Discussion/Action on addressing the sidewalk and drainage conditions at Dietz Road and Notchlea% This item was briefed by Mayor Sutton. A discussion was held among the Council and a decision was made to have staff bring back to the next meeting drawings, scope and project cost so Council would have a better ideal what needs to be accomplished in that area. G. Discussion regarding the Programming&Guidelines of the Cibolo Youth Council. Councilwoman Davis expressed a few concerns with the Cibolo Youth Council.Councilman Castro stated that the Youth Council will be developing a set of Guidelines and a Charter which will address the concerns that Council may have. H. Discussion/Action to provide staff direction regarding public facilities needs for the City of Cibolo. There was a brief discussion among Council members and a decision to hold a Council Workshop on November 4,2006 at City Hall starting at 8:30 a.m.to go over the public facilities needs for the City. I. Discussion/Action on the review and confirmation of all upcoming special meetings and workshops and scheduling the time, date and place of additional special meetings or workshops. Council reviewed the calendar for October and November 2006. November 30 will be held open as a place holder for"possible"council meeting. 8. Reports A. Receive a report from Espey Consultants regarding the Town Creek Flood Protection Plan. Motion was made by Councilman Winn to pull the item from the agenda. Motion was seconded by Councilman Ramcharan. For: Council Members: Castro, Ramcharan, Winn and Davis, Against: None. Motion carried 4 to 0. 9. Staff Updates A. Recap of the FY06 Cibolo Fest. B. Update on the Cibolo Valley Drive Park C. Training Classes Available to all Boards and Commissions City Manager Todd Parton gave the Council an update on the above items. Council received a handout on training classes that are available to all Boards and Commissions. 10. City Council requests)regardingspecific items or staff reports to be scheduled for future agendas. No items. 11. Adjournment Councilman Ramcharan moved to adjourn the meeting at 7:55 P.M. Motion was seconded by Councilwoman Davis. For: Council Members: Castro,Ramcharan,Winn and Davis. Motion carried 4 to 0. PASSED AND APPROVED THIS le DAY OF NOVEMBER 2006. Jo tton Ma or ATTEST: l Peggy Cimics City Secretary