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Min CC 11/13/2007 REGULAR CITY COUNCIL MEETING CIBOLO MUNICIPAL BUILDING 200 S. MAIN November 13, 2007 7:00 P.M. Or immediately following the Public Hearings MINUTES 1. Call to Order - Mayor Hartman called the meeting to order at 7:04 p.m. 2. Roll Call Mayor Hartman Councilman Pedde—Absent Councilman Krasnai Councilman Owens Councilman Winn Councilwoman Davis -Absent Councilman Hicks Councilman Hetzel 3. Invocation—Councilman Owens gave the invocation. 4. Pledge of Alle i�—The Pledge of Allegiance was led by Councilman Winn 5. Citizens to be Heard This is the opportunity for visitors and guests to address the City Council on any issue. City Council may not debate any non-agenda issue, nor may any action be taken on any non-agenda issue at this time however City Council may present any factual response to items brought up by citizens. The following individuals spoke at citizens to be herd: Steve Liparto, 203 Meek St. Mr. Liparato spoke on the amount of fire calls the volunteer fire department responds to during an average month. Al Gillen, 232 Anvil Place spoke on questions that were asked at the meeting in October. 6. Consent Agenda—Consent Items (General Items) (All items listed below are considered to be routine and non-controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a councilmember so requests, in which case the item will be removed from the consent agenda and will be considered as part of the order of business.) A. Approval of the minutes of the Regular Council Meeting held on October 23, 2007. B. Approval of the minutes of the Public Hearing held on November 5, 2007. B. Acceptance of the Quarterly Investment Report for the period ending September 30, 2007 pending final acceptance of the City's financial audit for the 2007 Fiscal Year. Councilman Krasnai moved to approve the consent agenda. Motion was seconded by Councilman Hicks. For: Councilman Krasnai, Owens, Winn, Hicks and Hetzel, Against: None. Motion carried 5 to 0. 7. Discussion/Action(BuildingItems) A. Discussion/Action on the recommendation for approval from the Planning and Zoning Commission on the preliminary/final plat for J.R. Office Subdivision, Block 1, Lot 1. The 2.903 acre tract is situated in the Geronimo Leal Survey No. 85, Abstract No. 210, Guadalupe County, Cibolo, Texas, and is generally located on the south side of FM 78, east of Country Lane. Councilman Winn moved to approve the recommendation from the Planning and Zoning Commission of the preliminary/final plat for J.R. Office Subdivision, Block 1, Lot 1. Motion was seconded by Councilman Hicks. Motion carried 5 to 0. 8. Discussion/Action A. Discussion/Action on appointments and re-appointments to 5-Year CIP Sub-Committees and all other Cibolo Commissions and Committees with a current vacancy. Councilman Winn moved to approve the appointment of Thomas Rober to the Cibolo Economic Development Corporation. Motion was seconded by Councilman Krasnai. For: Councilman Krasnai, Owens, Winn, Hicks and Hetzel, Against: None. Motion carried 5 to 0. B. Receive a report from the Street and Drainage Commission. Tex Farnsworth, Chairman of the Street and Drainage Commission gave an update to council on the commissions projects. C. Discussion/Action regarding accepting the Memorandum of Understanding between the Cibolo Volunteer Fire Department and the City of Cibolo on the Fire Chief position. Council gave the City Manager the authority to make changes to the Memorandum of Understanding between the Cibolo Volunteer Fire Department and the City of Cibolo on the Fire Chief position and to bring back to council a job description for the Fire Chief at the first meeting in December. D. Discussion/Action regarding the closure of Town Creek Road. This item was pulled from the agenda. E. Discussion/Action and direction to staff on the extension of the sidewalk at Sunflower & Bentwood Ranch. Councilman Winn moved to authorize the city to extend the sidewalk at Sunflower and Bentwood Ranch as long as the cost does not exceed $1,000.00. Motion was seconded by Councilman Hicks. For: Councilman Krasnai, Owens, Winn, Hicks and Hetzel, Against: None. Motion carried 5 to 0. F. Discussion/Action and authorization to proceed with the Pedestrian Bridge Contract. Councilman Winn moved to authorize the City Manager to accept the quote from F.D. Concrete in the amount of $11,200.00 for the completion of the Pedestrian Bridge located on Borgfeld Road if the bid was still valid. Motion was seconded by Councilman Krasnai. For: Councilman Krasnai, Owens, Winn, Hicks and Hetzel; Against: None. Motion carried 5 to 0. G. Discussion/Action on the Fiscal Year 2007/2008 Budget. Brief discussions on the new employees schedule for January hire. H. Discussion/Action and authorization for the City Manager to enter into a contract on behalf of the City under the Sequential Fast Track Project Services Agreement for the Public Works Facility. This item was tabled I. Discussion/Action and the authorization for the City Manager to proceed with the bidding and construction process for the Public Works Facility. This item was pulled from the agenda. J. Discussion/Action on the planning and design for the Public Works Facility. This item was pulled from the agenda. K. Discussion/Action regarding Capital Projects for the City of Cibolo. City Manager, Todd Parton went over the Capital Projects list with the council. L. Discussion/Action on the review and confirmation of all upcoming special meetings and workshops and scheduling the time, date and place of additional special meetings or workshops. Council went over the November and December calendar. Council cancelled both the second meeting in November and the second meeting in December due to the holidays. 9. Resolutions A. Approval/Disapproval of a resolution of votes cast to elect Directors for the Guadalupe Appraisal District for the 2008-2009 terms. Councilman Winn moved to approve the resolution to cast 40 votes to Tex Farnsworth and 39 votes for Sylvia Schlather for Directors for the Guadalupe Appraisal District for the 2008-2009. Motion was seconded by Councilman Krasnai. For: Councilman Krasnai, Owens, Winn, Hicks, Hetzel,Against: None. Motion carried 5 to 0. 10. Ordinances A. Approval/Disapproval of an ordinance to rezone 2.903 acres of land from Residential Single Family — Rural (R-U) to General Heavy Commercial (C-2G). The tract is situated in the Geronimo Leal Survey No. 85, Abstract No. 210, Guadalupe County, Cibolo, Texas, and is generally located on the south side of FM 78, east of Country Lane. Councilman Hicks moved to approve an ordinance to rezone 2.903 acres of land from Residential Single Family Rural (R-U) to General Heavy Commercial (C-2G). Motion was seconded by Councilman Winn. For: Councilman Krasnai, Owens, Winn, Hicks and Hetzel; Against:None. Motion carried 5 to 0. 11. Executive Session The City Council will meet in Executive Session as authorized by the Texas Gov't Code Sec. 551.071, Consultation with Attorney, 551.072, Deliberations about Real Property and 551.074 Personnel Matters to discuss the following: A. Discussion regarding potential land purchases(s). B. Consultation with Attorney regarding legal matters about potential land purchase(s). C. Discussion regarding the evaluation of the City Secretary. Council adjourned into executive session at 8:48 p.m. 12. Open Session Reconvene into Regular Session and take action/or give direction, if necessary, on items discussed in Executive Session. Reconvene into regular session at 9:32 p.m.No action taken. 13. Staff Updates A. Capital Project Schedule-2006/2007 Bond Projects B. City Hall renovations C. Public Works Facility Updates were briefed by City Manager Todd Parton. 14. City Council request(s) regarding specific items or staff reports to be scheduled for future agendas. Councilman Krasnai would like a discussion on condition of city streets, criteria for inspection and acceptance of newly developed streets and thoroughfares. 15. Adjournment Councilman Winn moved to adjourn the meeting at 9:44 p.m. Motion was seconded by Councilman Hicks. For: Councilman Krasnai, Owens, Hicks, Winn and Hetzel; Against: None. Motion carried 5 to 0. i PASSED AND APPROVED THIS 11TH DAY OF DECEMBER 2007. Jennifer artman Mayor ATTEST: ZL- Peggy Cimics City Secretary