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Min CC 10/11/2007 REGULAR CITY COUNCIL MEETING CIBOLO MUNICIPAL BUILDING 200 S.MAIN December 11,2007 7:00 P.M. MINUTES 1. Call to Order—Mayor Hartman called the meeting to order at 7:09 p.m. 2. Roll Call Mayor Hartman Councilman Pedde Councilman Kranai Councilman Owens Councilman Winn Councilwoman Davis Councilman Hicks Councilman Hetzel 3. Invocation—Councilman Owens gave the invocation. 4. Pledge of Allegiance—The Pledge of Allegiance was led by Councilman Winn. 5. Citizens to be Heard This is the opportunity for visitors and guests to address the City Council on any issue. City Council may not debate any non-agenda issue, nor may any action be taken on any non-agenda issue at this time however City Council may present any factual response to items brought up by citizens. (Attorney General Opinion—JC-0169) The following citizens spoke to council: Sabrena Castro of 120 Spring Brook spoke to council on having garbage pickup twice a week all year long. Al Gillen of 232 Anvil PI stated that he had sent the Mayor a letter and hopes to receive a reply in the near future. Barry Beard of 216 Nandina Ct spoke to council on a water leak he had on his property and he past out a Notice of Claim Package to each councilmember requesting that the city reimburse him for the expense he encounter due to the leak. Wade Hawkins from the SCUCISD spoke to council on the annexation of district property and that all issue had been worked out and they no longer oppose the annexation. 6. Consent Agenda—Consent Items(General Items) (All items listed below are considered to be routine and non-controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a councilmember so requests, in which case the item will be removed from the consent agenda and will be considered as part of the order of business.) A. Approval'of the minutes of the Regular Council Meeting held on November 13,2007. B. Approval of the minutes of the Public Hearing held on November 13, 2007. C. Acceptance of the Revenue & Expense Report for the Month of October 2007 pending final acceptance of the City's financial audit for the 2008 Fiscal Year. D. Acceptance of the October 2007 Check Register pending final acceptance of the City's financial audit for the 2008 Fiscal Year. Councilman Winn moved to approve the consent agenda. Motion was seconded by Councilman Hicks. For: Council Members: Pedde, Owens,Krasnai,Winn, Davis, Hicks and Hetzel; Against:None. Motion carried 7 to 0. 7. Discussion/Action(BuildingItems emsl A. Discussion/Action on the recommendation for approval from the Planning and Zoning Commission on the preliminary plat for Schather Intermediate School. The 13.19 acre tract is situated in the James Jones Survey, abstract No. 194, Guadalupe County, Cibolo, Texas, and is generally located north of Green valley Road, east of Cibolo Valley Drive. Councilman Winn moved to approve the recommendation from the Planning and Zoning Commission on the preliminary plat for Schather Intermediate School. Motion was seconded by Councilman Hicks. For: Council Members: Pedde, Krasnai, Owens, Winn, Davis, Hicks and Hetzel; Against: None. Motion carried 7 to 0. B. Discussion/Action regarding the final acceptance of infrastructure improvements for Willowbridge Units 1-5 &7. Councilman Winn moved to approve the final acceptance of infrastructure improvements for Willowbridge Units 1-5 & 7. Motion was seconded by Councilman Owens. For: Council Members: Pedde,Krasnai, Owens,Winn,Davis and Hicks; Against: Councilman Hetzel. Motion carried 6 to 1. C. Discussion/Action regarding the final acceptance of infrastructure improvements for Willowbridge II, Unit 2. Councilman Winn moved to approve the final acceptance of infrastructure improvements for Willowbridge H, Unit 2. Motion was seconded by Councilman Hicks. For: Council Members: Pedde, Krasnai, Owens,Winn,Davis and Hicks; Against: Councilman Hetzel. Motion carried 6 to 1. 8. Discussion/Action A. Discussion/Action on appointments and re-appointments to 5-Year CIP Sub-Committees and all other Cibolo Commissions and Committees with a current vacancy. No action taken. B. Receive a report from the Parks and Recreation Commission. This item was pulled from the agenda. C. Discussion to provide direction and/or recommendation to the City Manager on negotiating a contract with the Converse Pony League for use of Niemietz Park to provide youth baseball and softball for the City. (Staff) The Pony League was briefed by Glen and Sandy Laskowski. Councilman Winn moved to authorize the City Manager to negotiate a contract with the Pony League for use of Niemietz Park to provide baseball and softball for the youth of the City of Cibolo. Motion was seconded by Councilman Owens. For: Council Members: Pedde, Krasnai, Owens, Winn, Davis, Hicks and Hetzel; Against: None. Motion carried 7 to 0. D. Discussion/Action regarding the design for the Main Street Reconstruction Project. Main Street Reconstruction Project was briefed by the City Manager Todd Parton. After council listened to the revised design plans and the comments from the stakeholder meeting Councilman Hicks moved to approve the schematic design as presented. Motion was seconded by Councilman Winn. For: Council Members: Pedde, Krasnai, Owens, Winn, Davis, Hicks and Hetzel; Against: None. Motion carried 7 to 0. E. Discussion/Action to authorize the City Manager to proceed with the bidding for utility improvements along Main Street. Councilman Winn moved to authorize the City Manager to proceed with the bidding for utility improvements along Main Street. Motion was seconded by Councilman Owens. For: Council Members: Pedde,Krasnai, Owens,Winn,Davis,Hicks and Hetzel; Against:None. Motion carried 7 to 0. F. Discussion/Action to authorize the City Manager to proceed with the bulk bid for the major road repair and maintenance(overlay, crack seal and seal coat). Councilman Owens moved to authorize the City Manager to proceed with the bulk bid for asphalt, crack seal and seal coat. Motion was seconded by Councilwoman Davis. For: Council Members: Pedde, Krasnai, Owens,Winn,Davis,Kicks and Hetzel;Against:None. Motion carried 7 to 0. G. Discussion/Action to provide direction to staff regarding a drainage project located at 138 and 140 Navajo Circle. Councilman Winn directed staff to proceed with the drainage project located at 138 and 140 Navajo Circle. Motion was seconded by Councilman Hicks. For: Council Members: Pedde, Krasnai, Owens, Winn,Davis,Hicks and Hetzel; Against:None. Motion carried 7 to 0. H. Discussion to provide Staff with direction and/or recommendations regarding Capital Projects for the City of Cibolo. The City Manager briefed council on all Capital Projects for the City of Cibolo. Council agreed to look at a GO for the November 08 election cycle as opposed to the May 08 election cycle to allow the City Council more time to evaluate the programs and substantially complete all the ongoing capital projects. This would also give the new Fire Chief the opportunity to provide input on the fire sub-station project. I. Discussion/Action on the planning and design for the Public Works Facility. Councilman Hicks moved to approve the schematic drawings as presented. Motion was seconded by Councilwoman Davis. For: Council Members: Pedde, Krasnai, Owens, Winn, Davis, Hicks and Hetzel; Against:None. Motion carried 7 to 0. J. Discussion/Action and the authorization for the City Manager to proceed with the bidding process for the Public Works Facility. Councilman Hicks moved to authorize the City Manager to proceed with the bidding process for the Public Works Facility. Motion was seconded by Councilwoman Davis. For: Council Members: Pedde, Krasnai, Owens,Winn,Davis,Hicks and Hetzel; Against:None. Motion carried 7 to 0. K. Discussion/Action on the approval of a job description for the new Fire Chief position. Councilman Winn moved to approve the job description for the new Fire Chief position. Motion was seconded by Councilman Hicks. For: Council Members: Pedde, Krasnai, Owens, Winn, Davis, Hicks and Hetzel; Against:None. Motion carried 7 to 0. L. Discussion/Action regarding the closure of Town Creek Road. Councilman Hicks moved to approve the closure of Town Creek Road and to bring back to council at the next scheduled meeting an ordinance on the closure. Motion was seconded by Councilman Krasnai. For: Council Members: Pedde, Krasnai, Owens, Winn, Davis, Hicks and Hetzel; Against: None. Motion carried 7 to 0. M. Discussion on the condition of city streets, criteria for inspection and acceptance of newly developed streets and thoroughfares, and criteria for allowing developer construction of streets and thoroughfares in the City of Cibolo. Councilman Krasnai stated he put this on the agenda due to the poor conditions of some of the streets. He stated that the tour the council went on last weekend was very interesting and he asked Bud Dailey, Chief Building Inspector to explain the infrastructure inspection procedures. Mr. Dailey explained the procedures and the City Manager Todd Parton stated that the City was looking into the design standards and possible updating them this fiscal year. N. Discussion/Action on approval of amendments to the City of Cibolo Personnel Policy. Councilman Winn moved to approve the amendments to the City of Cibolo Personnel Policy. Motion was seconded by Councilwoman Davis. For: Council Members: Pedde, Krasnai, Owens, Winn, Davis, Hicks and Hetzel;Against:None. Motion carried 7 to 0. O. Discussion/Action on a recommendation from the Parks and Recreation Commission on the improvements to the park land located on Cibolo Valley Drive. Councilman Winn moved to approve immediately the construction of a half court basketball and the in- house work on the irrigation system. He also wanted a donation fund to be set up for citizens to have an opportunity to donate in honor or memory of a loved one or friend. The money collected would be used only for improvements to this park. Motion was seconded by Councilman Owens. For: Council Members: Pedde,Krasnai,Owens,Winn,Davis,Hicks and Hetzel;Against:None. Motion carried 7 to 0. P. Discussion to provide direction to staff on establishing a Garage Sale Permit for the City of Cibolo. Councilwoman Davis stated she put this item on the agenda for council to look at with the possibility of the City collecting a few extra dollars The consensus with council is to enforce this item would cost more than what we could collect if an ordinance was adopted. No action taken at this time. Q. Discussion/Action on the review and confirmation of all upcoming special meetings and workshops and.scheduling the time, date and place of additional special meetings or workshops. Council decided to schedule a Workshop for council and staff on January 12, 2008 at City Hall, 200 S Main starting at 8:00 a.m. No other action taken. 9. Ordinances A. Approval/Disapproval of an ordinance providing for the extension of Cibolo, Texas city limits by annexing 37.0 acres of land. This land being generally located east of Cibolo Valley Drive, south of the existing Willowbridge II and Springtree,Unit 5 subdivisions, and north of Green Valley Road. Councilman Hicks moved to approve the ordinance providing for the extension of Cibolo, Texas city limits by annexing 37.0 acres of land. Motion was seconded by Councilman Winn. For: Council Members: Pedde,Krasnai,Owens,Winn,Davis,Hicks and Hetzel;Against:None. Motion carried 7 to 0. B. Approval/Disapproval of an ordinance providing for the extension of Cibolo, Texas city limits by annexing 328.80 acres of land. This land being generally located south of Schaefer Road, east of Cibolo Creek,north of Lower Seguin Road, and west of Haeckerville Road. Councilman Winn moved to approve the ordinance providing for the extension of Cibolo, Texas city limits by annexing 328.80 acres of land. Motion was seconded by Councilman Krasnai. For: Council Members: Pedde,Krasnai, Owens,Winn,Davis,Hicks and Hetzel;Against: None.Motion carried 7 to 0. 10. Resolutions A. Discussion/Action regarding a resolution declaring the City's support of a representative of municipal interests on the Region L.Water Planning Group. Councilman Hicks moved to approve a resolution declaring the City's support of Mr. Patrick W. Lindner for nomination to the Region L Water Planning Group. Motion was seconded by Councilman Krasnai. For: Council Members: Pedde, Krasnai, Owens, Winn, Davis, Hicks and Hetzel; Against: None. Motion carried 7 to 0. 11. Executive Session The City Council will meet in Executive Session as authorized by the Texas Gov't Code Sec. 551.071, Consultation with Attorney, 551.072 and Deliberations about Real Property to discuss the following: A. Discussion regarding potential land purchases(s). Council did not go into Executive Session. 12. Open Session Reconvene into Regular Session and take action/or give direction, if necessary, on items discussed in Executive Session. No action required. 13. Staff Updates A. City Hall renovations B. Report on building permits for the FY 2008 City Manager gave council an update on the above items. 14. City Council request(s)regarding specific items or staff reports to be scheduled for future agendas. Councilman Winn would like to have an item on the agenda to address the renaming of Cibolo Valley Park to Cibolo Veterans Memorial Park. Councilman Krasnai would like to have an item on annexation on the agenda for January 08. Councilman Owens requested that we have a discussion/action on cost analysis of having garbage pickup twice a week all year he would also like to see the council honor the Steele High School Football Team. Councilman Hicks requested an executive session for the next meeting to discuss possible reimbursement to Mr. Beard on the sewer repair issue brought up at citizens to be heard. 15. Adjournment Councilman Hicks moved to adjourn the meeting at 9:55 p.m. Motion was seconded by Councilwoman Davis. For: Council Members: Pedde, Krasnai, Owens, Winn, Davis, Hicks and Hetzel; Against: None. Motion carried 7 to 0. PASSED AND APPROVED THIS 8TH DAY OF JANUARY 2008. �3ennifer artman Mayor ATTTTE�ST: .r✓ Peggy Cimics City Secretary