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Min EDC 05/16/2019abc' *tx ECONOMIC DEVELOPMENT c O P P 200 South Main Street, P.O. Box 826, Cibolo, Texas 78108 Phone: (210) 658-9900 Fax: (210) 658-1687 wwabolobc.gov Regular Call Meeting Cibolo Economic Development Corporation 200 South Main, Cibolo, Texas 78108 Thursday, May 16, 2019 6:00 P.M. MINUTES 1. Call to Order— Meeting was called to order by Vice President Mr. Chard at 6:00 p.m. 2. Roll Call and Excused Absences Members Present: Mr. Chard, Ms. Walker, Mr. Thies, Ms. Pedde, Mr. Gardner and Mr. Montegue; Members Absent: Mr. Petersen. Mr. Thies made the motion to excuse the absence of Mr. Petersen. Motion was seconded by Ms. Walker. For: All; Against: None. Motion carried 6 to 0. 3. Moment of Silence —An Invocation was given by Mr. Chard, CEDC Board Vice President. 4. Pledge of Allegiance —All those in attendance recited the Pledge of Allegiance. 5. Oath of Office for Newly Appointed Cibolo Economic Development Corporation Board Members. Oath of Office was given to Ms. Walker, Mr. Gardner and Mr. Montegue. 6. Election of officers for the Board of Directors as required in the Cibolo Economic Development Corporation's Bylaws described in Section Five (5) subsection 5.01 and 5.02 (page 6): A.) Nomination and Election of the President, Board of Directors. Mr. Thies made the motion to nominate Mr. Petersen as President. Motion was seconded by Mr. Chard. No other nominations vote was called for Mr. Petersen as President. For: All; Against: None. Motion carried 6 to 0. B.) Nomination and Election of the Vice President, Board of Directors. Ms. Walker made the motion to nominate Mr. Chard as Vice President. Motion was seconded by Mr. Thies. No other nomination and vote was called for Mr. Chard as Vice President. For: All; Against: None. Motion carried 6 to 0. C.) Nomination and Election of the Secretary, Board of Directors. Ms. Pedde stated that she would serve as Secretary. Motion was seconded by Mr. Chard. No one else which to serve in this position and a vote was taken for Ms. Pedde as Secretary. For: All; Against: None. Motion carried 6 to 0. D.) Nomination and Election of the Treasurer, Board of Directors. Ms. Walker made the motion to elect Mr. Thies as Treasurer. Motion was seconded by Ms. Pedde. No other motions and a vote was taken. For: All; Against: None. Motion carried 6 to 0. Citizens to be Heard (limit remarks to 3 minutes) This is the opportunity for visitors and guests to address the Board of Directors on an issue that is relevant to the mission and purpose of the Economic Development Corporation. The Board of Directors may not debate any non -agenda issue, nor may any action be taken on any non -agenda issue at this time, however, the Board of Director's may present any factual response to items brought up by citizens. (Texas Attorney General Opinion —1C-0169) (Limit of three minutes each) OTHER THAN A PUBLIC HEARING THIS IS THE ONLY OPPORTUNITY A CITIZEN CAN BE HEARD DURING THIS MEETING. All remarks shall be addressed to the Board of Directors as a body, and not to any individual member thereof. Mr. Hetzel spoke to the EDC on the street signs. He stated that it would nice if Old Town street signs were different than the rest of the city. 8. Consent Agenda. All of the following items may be acted upon by one motion. No separate discussion or action on any of the items is necessary unless desired by a Board Member. A.) Approval of Minutes for April 18, 2019 Board Meeting. B.) Presentation of the Financial Reports for March 2019. C.) Presentation of Sales Tax Reports for March 2019. Mr. Thies made the motion to approve the consent agenda. Motion was seconded by Ms. Walker. For: All; Against: None. Motion carried 6 to 0. 9. Discussion, direction and appropriate action relating to a grant application by KAASPA, LLC. (Aka Global Realty Group, LLC for the Business Improvement Grant (BIG) Program for the structure located at 109 South Main Street in the Old Town/Downtown Business Area. Ms. Walker made the motion to approve the grant application by KAASPA, LLC. (Aka Global Realty Group, LLC for the Business Improvement Grant (BIG) Program for the structure located at 109 South Main Street in the Old Town/Downtown Business Area. Motion was seconded by Mr. Gardner. For: All; Against: None. Motion carried 6 to 0. 10. Discussion, direction and appropriate action relating to a grant application by 1911 Cigars, LLC. for the Business Improvement Grant (BIG) Program for the structure located at 207 South Main Street in the Old Town/Downtown Business Area. Ms. Walker made the motion to approve the grant application option 2 by 1911 Cigars, LLC. for the Business Improvement Grant (BIG) Program forthe structure located at 207 South Main Street in the Old Town/Downtown Business Area. Motion was seconded by Mr. Montegue. For: All; Against: None. Motion carried 6 to 0. 11. Discussion and appropriate action of the subcommittee's evaluation for the Hotel Feasibility Study Request for Proposal responses of their recommendation for board action to approve the engagement of Hospitality Marketers International, Inc., in the amount of $9,495 (Phase 1) for a limited hotel study. This action will also allow for an amendment to extend a contact for a more detail report (Phase II) should the initial finding support a positive outcome. This contact shall not exceed $20,990.00 for Phases I & II. Ms. Walker made the motion to approve the engagement of Hospitality Marketers International, Inc., in the amount of $9,495 (Phase 1) for a limited hotel study. This action will also allow for an amendment to extend a contact for a more detail report (Phase II) should the initial finding support a positive outcome. This contact shall not exceed $20,990.00 for Phases I & II. Motion was seconded by Mr. Montegue. For: All; Against: None. Motion carried 7 to 0. 12. Presentation, discussion, and appropriate action on the draft budget for the recommended Cibolo Economic Development Corporation FY2019/2020 subject to final approval of the City Council. Mr. Thies made the motion to approve the draft budget for Economic Development Corporation FY2019/2020 subject to final approval of the City Council. Motion was seconded by Ms. Pedde. For: All; Against: None. Motion carried 6 to 0. 13. Discussion on TXDOT Improvement Projects by the City Manager on current and future infrastructure transportation needs of the Cibolo community. This item was briefed by the City Manager Mr. Herrera. He briefed the TxDOT FM 1103 Project. The IH 35 to Rodeo Way estimated cost is $31,000,000 and the City of Cibolo Participation $7,000,000 ($1,000,000 ROW, $6,000,000 Construction) Environmental — completed and estimate bid letting in March 2020. ROW acquisition is completed estimate begin construction around May/June 2020. Construction Plans are 90% complete and estimate completion in May/June 2023/2024. Utility relocation is 30% complete. Rodeo Way to Main Street estimate costs is $19,000,000. Estimated Cibolo participation $5,000,000 ($2 M offsite drainage + $3 M roadway construction). Participation Agreement was approved by Council in January 2019. Estimated bid letting is sometime in 2022/2023. Environmental is 70% complete. ROW acquisition has not begun yet, construction plans are in preliminary phase and utility relocation has not begun. Estimated begin construction is 2022/2023 with estimated completion in 2024/2025. Main Street to FM 78 Maintenance estimate costs is $2,000,000. Cibolo estimated participation is $0 at this time. Environmental, ROW acquisition and utility relocation has not begun. Construction plans are in preliminary phase. Estimated bid letting 2021/2022 with construction estimated at beginning in 2022/2023 and a completion of 2023/2024. 14. Discussion, direction and appropriate action of the Board of Directors to consider the Economic Development staffing needs necessary to meet the current and future level of customer service. To establish and upgrade a position of Deputy Director and the creation of a Business Retention & Expansion Specialist pending the process and coordination with the office of the City Manager and Human Resources. (Board Director Mr. Chard) Motion was made by Mr. Chard to establish and upgrade a position of Deputy Director and the creation of a Business Retention & Expansion Specialist pending the process and coordination with the office of the City Manager and Human Resources. Motion was seconded by Mr. Thies. For: All; Against: None. Motion carried 6 to 0. 15. Discussion and direction to staff regarding possible policy updates to the Business Improvement Grant (BIG) program. This item was briefed by Ms. Kelsee Lee. The members talked about if the application was not complete it should not be placed in the packet. If application is in packet and the individual does not show up the item should not be discussed. Members also talked about individuals that receive a grant should they sit out for a period of one or two years before being eligible for another grant. This is an item that will be brought back at a later date. 16. Set a Date and Time for next Meeting — June 20, 2019, at 6:00 pm. 17. Adjournment— Mr. Chard made the motion to adjourn at 7:50 p.m. Motion was seconded by Mr. Thies. For: All; Against: None. Motion carried 6 to 0. PASSED AN(D�J7APRRIS 20T" DAY OF JUNE 2019. DDaavviidPeeierr�YenVV//�� President