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Min CC 03/10/2009 REGULAR CITY COUNCIL MEETING 1 ov c.B. R Y � C[If CIBOLO MUNICIPAL BUILDING 200 S. MAIN March 10, 2009 7:00 P.M. MINUTES 1. Call.to.Order—Meeting was called to order at 7:02 P.M. by Mayor Hartman., 2. Roll Call Mayor Hartman Councilman Pedde Councilman Krasnai Councilman Owens Councilman Winn Councilwoman Davis Councilman Liparoto Councilman Hetzel City Manager Todd Parton, ACM Bruce Pearson, City Secretary Peggy Cimics, City Attorney Miguel Matos, Police Chief Tom Curd, Fire Chief Roger Niemietz, Finance Director Lara Feagins, Community Dev.Nancy McBeth and Planner Jonette Ellis 3. Invocation—Invocation was given by Councilman Owens. 4. Pledge.of Allegiance—Councilman Winn led the Pledge of Allegiance. 5. Citizens to be Heard This is the opportunity for visitors and guests to address the City Council on any issue. City Council may not debate any non-agenda issue, nor may any action be taken on any non-agenda issue at this time however City Council may present any factual response to items brought up by citizens. The following citizens signed up to be heard: Joel Hicks of 203 Lamar St. thanked the Mayor for returning his call from last meeting. He also spoke on the use of city vehicles. Al Gillen of 232 Anvil Place spoke on Lamar Homes doing construction and vehicles going up and down Anvil Place. He also wanted to know how people can get involved in the Economic Development Corporation. Steve Startzell spoke on item 7D as the representative from National Sign Plaza.. 1 6. Consent Agenda—Consent Items (General Items) (All items listed below are considered to be routine and non-controversial by the Council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and will be considered as part of the order of business.) A. Approval of the minutes of the Regular City Council Meeting held on February 24,2009. B. Approval of the minutes of the Special City Council Meeting held on March 3, 2009. Councilman Winn moved to approve the consent agenda with a minor change to minutes of March 3, 2009 to read convened into executive session at 7:04 P.M. not 7:40 P.M. Motion was seconded by Councilman Krasnai. For: Council Members: Pedde, Krasnai, Owens, Winn, Davis, Liparoto and Hetzel; Against:None. Motion carried 7 to 0. 7. Discussion/Action A. Discussion/Action on the removal, appointments and re-appointments to Cibolo Boards, Commissions, Committees and Cibolo Economic Development Corporation. No action taken. B. Receive a report and provided direction to staff on the final design of the New Police Station. Council was briefed on the final design of the New Police Station by Assistant City Manager Bruce Pearson. C. Receive a report and provide direction to staff on the final design of the New Fire Station. Council received a report on the final design of the New Fire Station by Assistant City Manager Bruce Pearson. D. Discussion and direction to staff on the National Sign Plaza Contract. Mr. Steve Startzell representing National Sign Plaza spoke to council on their desire to work with the City and developers to insure that the custom sign plazas within the City rights-of-way and properties work for everyone. Councilman Winn moved to direct staff to work with both the National Sign Plaza and developers with a member of council on an acceptable agreement that will work for all parties involved. Motion was seconded by Councilman Pedde. For: Council Members: Pedde, Krasnai, Owens, Winn, Davis, Liparoto and Hetzel; Against: None. Motion carried 7 to 0. E. Discussion/Action for final acceptance of infrastructure improvements for the Springtree, Unit 5 Subdivision. Councilman Winn moved to approve the final acceptance of infrastructure improvements for the Springtree, Unit 5 Subdivision. For: Council Members: Pedde, Krasnai, Owens, Winn, Davis, Liparoto and Hetzel;Against:None. Motion carried 7 to 0. 2 F. Discussion/Action and direction to staff for a postal lock box at City Hall and for an emergency Knox box to be placed at the new Public Works Facility. This item was briefed by ACM Bruce Pearson. No action taken. G. Discussion/Action and direction to staff on a timeline for the moving of equipment from the old Public Works Facility to the new facility. Council was informed that once the City receives the go ahead from the contractors they will gradually start moving equipment into the new facility. H. Discussion/Action on revenue projections for the Multi-Use Facility. City Manager Todd Parton briefed council on possible revenue projections for the Multi-Use Facility. I. Discussion/Action on setting time limits for citizens that sign up or/are scheduled to speak on agenda items. Councilman Owens moved to set a time limit on individuals signing up to speak during the agenda item. This item failed due to no one seconding the motion. Councilman Owens did request more information from the attorney on this item for the next council meeting. J. Receive a report from Councilman Liparoto/Pedde on the Canyon Regional Water Authority (CRWA)meeting that was scheduled for March 9, 2009. Councilman Liparoto stated that no meeting was held due to not having a quorum present. K: Discussion/Action and direction to staff on establishing a dispatch and communications operation for the City of Cibolo. Police Chief Tom Curd briefed council on establishing a dispatch and communications operation for the City of Cibolo. L. Discussion/Action and direction to staff regarding the vacating and abandoning an unused utility easement donated to the City of Cibolo through the Gilbert Trust. Councilman Winn moved to release the easement donated to the City of Cibolo through the Gilbert Trust since it was never utilized and was never filed for record. Motion was seconded by Councilwoman Davis. For: Council Members: Pedde, Krasnai, Owens, Winn, Davis, Liparoto and Hetzel; Against:None. Motion carried 7 to 0. M. Discussion/Action and direction to staff regarding the review and update of the Cibolo 5- Year Capital Improvements Program. Councilman Winn moved to have the Planning and Zoning Commission review the existing 5- Year CIP and to provide recommendations back to council on whether the CIP should be updated at this time. Motion was seconded by Councilman Hetzel. For: Council Members: Pedde, Krasnai, Owens, Winn, Davis, Liparoto and Hetzel; Against: None. Motion carried 7 to 0. 3 N. Discussion/Action and direction to staff on an ordinance establishing a Hotel Occupancy Tax for the City of Cibolo. Councilman Winn moved to direct staff to proceed with developing a final ordinance. Motion was seconded by Councilwoman Davis. For: Council Members: Pedde, Krasnai, Owens, Winn, Davis, Liparoto and Hetzel; Against:None. Motion carried 7 to 0. O. Discussion/Action and direction to staff to set a working schedule for the preparation of the FY 2010 budget. Councilwoman Davis moved to accept the budget schedule as presented. Motion was seconded by Councilman Liparoto. For: Council Members: Pedde, Krasnai, Owens, Winn, Davis, Liparoto and Hetzel; Against:None. Motion carried 7 to 0. P. Receive a report from Interim Chief of Police Tom Curd on Racial Profiling. Council received a report from the Cibolo Police Department on Racial Profiling. Q. Discussion/Action and/or direction to staff regarding increasing the City's commitment to purchase more raw water through GBRA and to increase the City's share of CRWA's debt service for the Lake Dunlap treatment plant and the Mid-Cities water distribution system. Councilman Winn moved to authorize the Mayor to execute the agreement with Bexar Met provided that any outstanding comments of the City Attorney are satisfactorily resolved prior to execution. Motion was seconded by Councilman Liparoto. For: Council Members: Pedde, Krasnai, Owens, Winn,Davis, Liparoto and Hetzel; Against:None. Motion carried 7 to 0. R. Discussion/Action on the review and confirmation of all upcoming special meetings and workshops and scheduling the time, date, and place of additional special meetings or workshops. Council went over the calendar for March and April 2009. 8. Ordinance A. Approval/Disapproval of an ordinance amending the FY2009 Budget. Councilman Winn moved to approve the ordinance amending the FY 2009 Budget. Motion was seconded by Councilman Pedde. For: Council Members: Pedde, Krasnai, Owens, Winn, Davis, Liparoto and Hetzel; Against:None. Motion carried 7 to 0. 9. Executive Session The City Council will meet in Executive Session as authorized by the Texas Gov't Code Sec. 551.074 Personnel Matters to discuss the following: 4 A.Discussion regarding the appointment, employment, evaluation, reassignment, duties, discipline, of the: L City Manager, Todd Parton ii. Assistant City Manager, Bruce Pearson iii. Interim Police Chief, Tom Curd Council convened into Executive Session at 8:31 P.M. 10. Open Session Reconvene into Regular Session and take action/or give direction, if necessary, on items discussed in Executive Session. Council reconvened into regular session at 9:34 P.M. 11. Staff Updates A. Capital Projects Schedule B. Paid Fire Fighters C. Staff Reports Council received a briefing on the above items. 12. City Council requests regarding pecific items or staff reports to be scheduled for future aizendas. Councilman Krasnai requested an item on Charleston Parke drainage and infrastructure acceptance. Councilwoman Davis would like to see information the City's ordinance that covers sprinkler/irrigation systems. 13. Adjournment Councilman Liparoto moved to adjourn the meeting at 9:50 P.M. Motion was seconded by Councilman Krasnai. For: Council members: Pedde, Krasnai, Owens, Winn, Davis, Liparoto and Hetzel; Against:None. Motion carried 7 to 0. PASSED AND APPROVED THIS 24TH DAY OF MARCH 2009. lY 9ennifer artman Mayor ATTEST: (/--Z :9�', ZL- Peggy Cimics City Secretary 5