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RES 1364 05/13/2008 OF C, 1 [� 'jj1111111/IIM/IH 0/ V �a 'r �'//aal/npngl T £ RESOLUTION NO. _ 1364 A RESOLUTION OF THE CITY OF CIBOLO, GUADALUPE COUNTY, TEXAS, UPDATING THE PROVISIONS OF THE 5-YEAR CAPITAL IMPROVEMENTS PLAN CITIZENS' ADVISORY COMMITTEE AS PREVIOUSLY AUTHORIZED REGARDING MEETING FREQUENCY AND ETJ RESIDENCY REQUIREMENTS. WHEREAS, the City of Cibolo, Texas, is a Home Rule Municipality located in Guadalupe County, Texas, created in accordance with provisions of the Texas Local Government Code and operating pursuant to its adopted City Charter and all applicable laws and enabling legislation of the State of Texas; and WHEREAS, the City of Cibolo, Texas, is governed by a Home Rule Charter that was approved by the Citizens of Cibolo in a duly called election held on September 11, 2004; and WHEREAS, Section 7.10 Capital Program of the Home Rule Charter specifies that a 5-Year Capital Program be prepared and be submitted annually with the City budget; and WHEREAS, the City Council feels it is important to receive community input and direction from the community in preparing and updating a plan for major capital expenditures of the City. THEN BE IT RESOLVED BY THE CITY COUNCIL OF CIBOLO TEXAS: SECTION 1. 5-YEAR CAPTIAL IMPROVEMENTS PROGRAM CITIZENS' ADVISORY COMMITTEE CREATED SUBSECTION 1.1 CREATION, COMPOSITION APPOINTMENT OF MEMBERS There is hereby created a 5-Year Capital Improvements Program Citizens' Advisory Committee to be composed of an eOversite eCommittee of SEVEN (7) regular members appointed by the City Council of Cibolo, Guadalupe County, Texas, with sub-committees composed of at least FOUR (4) regular members and ONE (1) eOversite Ceommittee member who shall serve as the chairpers-en of the sSub-eCommittee. Said sSub-eCommittees and their memberships shall be as follows: 1 • Streets and Drainage Sub-Committee - Streets and Drainage Commission in addition to ONE (1) optional member from the extraterritorial jurisdiction as determined by the City Council; • Water and Wastewater Sub-Committee-Planning and Zoning Commission in addition to ONE (1) optional member from the extraterritorial jurisdiction as determined by the City Council;: • Parks and Recreation Sub-Committee -Parks and Recreation Commission in addition to ONE (1) optional member from the extraterritorial jurisdiction as determined by the City Council; and: All 04­ !. _:nittee FOUR (4) Giiizens of ✓ \.�11L1ne e )f Gibele in addiiian to ✓ ✓ y. y. bole in addition te r Y� ✓ ✓ • nd Any Other Sub-Committee(s) that the City Council deems appropriate - FOUR (4) Citizens of the City of Cibolo in addition to ONE (1) optional member from the extraterritorial jurisdiction as determined by the City Council. The City Council may also appoint any additional member to any -sSub-eCommittee who has any special knowledge, skills or information that the City Council deems to be beneficial to the sSub- eCommittee as an ad hoc member who shall participate in the discussion of the sSub- eCommittee but shall not vote. SUBSECTION 1.2 QUALIFICATIONS AND TERMS OF MEMBERS Oversite Committee The regular members of the eOversite Ceommittee shall consist of at least SEVEN (7) members, SIX (6) of whom shall reside within the corporate limits of the City of Cibolo and ONE (1) of whom may reside within the extraterritorial jurisdiction of the City of Cibolo. Members of the Oversite Committee shall be appointed !.e sefve f:6T-teigns 2 ✓yeafs as ad hoc members, appointed to serve for specific times and purposes as needed by the City Council. A member shall continue to serve until the City Council appoints his/her successor. Fouf-(4) g t=am '2y .ufing add- nm',er yeas—All vacancies shall be filled by appointment of a majority vote of the City Council and such appointments shall be for the remainder of the unexpired term. Members are eligible for re-appointment, but shall be limited to appaintment sueeessitvvo consecutive appointments to the Oversite Committee.. and afe eligible f6f••e Sub-Committees The regular members of the sSub-eCommittee shall be as specified in SUBSECTION 1.1 above. Members of each ,Sub-eCommittee shall serve until the business of the s'Sub-c-Committee has been completed and recommendations from the sub-committee have been forwarded to the Oversite Committee. 2 SECTION 1.3 MEMBERS TO SERVE WITHOUT COMPENSATION Members of the 5-Year Capital Improvements Plan Citizens' Advisory Committee shall serve without compensation. SECTION 1.4 ORGANIZATION AND MEETINGS The members of the Oversite Committee shall organize and select their officers and shall hold meetings every three years, beginning in 2010 or as called upon by the City Council rog„1. I leastanee ifleaeh and shall designate the time and place of such meeting. The preferred meeting place shall be at tke-City Hall or seffle business lae t d location open to the public within the City's corporate limits. All officers' terms run the length the committee meets in that given year. Once the Committee task is complete and the Committee has been dismissed by the City Council, the newly appointed Oversite Committee shall select new officers from that membership. one(1`�,eai- froffi the date--oaf seleetion. Fleetian.s ;1 11 be held at the fifst . b Offieefs have been eleete, The following describes Officers and their duties: Co-Chairs: Shall preside over the affairs while the Committee is in session with one (1) Co- Chairman being a resident of the City of Cibolo and one (1) Co-Chaim being a resident of the extraterritorial jurisdiction (ETJ) of the City of Cibolo or a resident of the City of Cibolo should no ETJ member be appointed. The Co-Chairsmex may vote on all matters before the Committee but may not originate any motion. Secretary: Shall keep an accurate account and record of all meetings, both regularly scheduled and special. The Secretary shall work with the administrative staff of the City of Cibolo to prepare a regular agenda and see that it is posted in accordance with State of Texas Open Meetings requirements. All meeting minutes shall be submitted to the City Secretary within fourteen (14) days after each meeting. Members of the Oversite Committee who do not serve as a Co-Chaim shall serve as a Chairffhaii of a Sub-Committee. The Chaim may vote on all matters before the Sub- Committee but may not originate any motion. SECTION 1.5 QUORUM A majority of the Oversite Committee or the Sub-Committee members shall constitute a Quorum for the transaction of business. SECTION 1.6 RULES AND PROCEDURES; RECORD OF PROCEEDINGS The Oversite Committee and the Sub-Committees shall adopt their own rules and procedures and keep a record of their proceedings. SECTION 1.7 ATTENDANCE J Members shall not miss more than three (3) consecutive regular and special meetings regardless of cause of absence and regardless of excuse. Failure to comply with these attendance requirements whether excused or not will be considered as resignation by the member. In the event of such termination, the Chairpen;c+n of the Committee shall immediately notify the City Council who shall then take immediate steps to fill the vacancy. SECTION 1.8 GENERAL POWERS AND DUTIES The Oversite Cormnittee shall: (1) Act in an advisory capacity to the City Council in all matters pertaining to the plan for establishing and implementing a 5-Year Capital Improvement Program. (2) Receive individual recommendations from each Sub-Committee and integrate said recommendations into a single 5-Year Capital Improvement Program. (3) Provide a recommendation in the form of a written report for a 5-Year Capital Improvement Program that provides a prioritized list of projects, cost estimates for each project, and recommended funding source(s) for each project., estimated anntial (4) Review the 5-Year Capital Improvements Program apAivafly=every three years or more as determined by City Council and make recommendations for no changes, minor changes or the initiation of a major review of the program. Each Sub-Committee shall: (1) Act in an advisory capacity to the Oversite Committee in all matters pertaining to topic for which the Sub-Committee has been established. (2) Provide a recommendation in the form of a written report for a list of projects and capital expenses for the 5-Year Capital Improvement Program. Said recommendation shall provide a prioritized list of projects/expenditures, cost estimates for each project/expenditure, recommended funding source(s) for each project/expenditure, and estimated annual operating cost of operating and maintaining each project/expenditure. SECTION 1.9 EXPENDITURES AND OBLIGATIONS Whenever it is deemed necessary by the Oversite Committee to incur any expenses in performing the duties assigned to it, an estimate of such proposed expenses shall be submitted to the City Manager. No debts of any kind or character shall be made or incurred by the Oversite Committee or any one acting for it, unless such expenditures have been specifically authorized by the City Manager prior to the time such obligations are incurred. SECTION 1.10 NOTIFICATION OF ACTIONS 4 The Co-Chaim of the Oversite Committee shall notify the Mayof City Manager- in writing of all actions taken at regular and special meetings. This notification should be completed within five (5) days of the actions taken by the Oversite Committee. The Co-Chaim of the Oversite Committee may deliver all correspondence to the adiiiinist,.at City Secretary mat City Hall and this will serve as notification to satisfy the requirements of this Section 1.10. APPROVED AND ADOPTED by a vote of 7 for-.6 against this 13th day of May, 2008. APPROVED: JoWnifer man, Mayor ATTEST: J l 1117.7 -stit� Peggy Cimics, City Secretary 5