Min EDC 08/23/2018abolo*tx
ECONOMIC DEVELOPMENT C O R f
200 South Main Sheet, P.O. Box 826, Cibolo, Texas 78108
Phone: (210) 658-9900 Fax: (210) 658-1687
w xibololx.gov
Regular Call Meeting
Cibolo Economic Development Corporation
200 South Main, Cibolo, Texas 78108
Thursday, August 23, 2018
6:00 P.M.
MINUTES
1. Call to Order— Meeting was called to order at 6:00 pm by President Mr. Petersen.
2. Roll Call and Excused Absences — Members Present: Mr. Petersen, Mr. Buell, Ms. Walker, Mr.
Thies, Mr. Chard, Mr. Hetzel and Mr. Weber; Staff Present: Mr. Luft, Ms. Lee and Ms. Cimics.
3. Moment of Silence Mr. Petersen requested a Moment of Silence.
4. Pledge of Allegiance —All in attendance recited the Pledge of Allegiance.
5. Citizens to be Heard (limit remarks to 3 minutes)
This is the opportunity for visitors and guests to address the Board of Directors on an issue that is
relevant to the mission and purpose of the Economic Development Corporation. The Board of
Directors may not debate any non -agenda issue, nor may any action be taken on any non -agenda
issue at this time, however, the Board of Director's may present any factual response to items
brought up by citizens.
No citizens signed up to be heard.
6. Consent Agenda. All of the following items may be acted upon by one motion. No separate
discussion or action on any of the items is necessary unless desired by a Board Member.
A.) Approval of Minutes for July 17, 2018 Board Meeting.
B.) Presentation of the Financial Reports for June 2018.
C.) Presentation of Sales Tax Reports for June 2018.
D.) Presentation of Quarterly Investment Report Ending June 30, 2018.
Mr. Chard made the motion to approve the consent agenda. Motion was seconded by Ms.
Walker. For: All; Against: None. Motion carried 7 to 0.
7. Presentation, discussion and appropriate action to accept the bids for the construction for the
Downtown Parking Lot Project located at Pfeil Road at North Main Street adjacent to the
Southside of the Union Pacific Railroad Tracks. Discussion and appropriate action to forward a
recommendation to the Mayor and City Council regarding the acceptance of bids and to award
said contract work to the successful bidding firm as recommend by staff.
Mr. Klein gave a briefing to the EDC Board. Bids were above the budget amount authorized by
the Board. No action was taken.
8. Discussion and vote of acceptance of the revised CEDC Operations Budget FY 2018/2019 as
discussed and submitted to the City Council based on their direction from the Council Budget
Workshop to the CEDC Board of Directors.
Mr. Buell made the motion to move $18,000 from the reserve to the marketing budget line item
for EDC staff to attend the ICSC in Las Vegas in 2019. Motion was seconded by Ms. Walker. For:
All; Against: None.
9. Discussion regarding items and subject matter that were discussed at the joint workshop on July
17, 2018, with the Cibolo Economic Development Corporation Board of Directors and the Cibolo
City Council.
Mr. Petersen briefed the Board on his Opening Remarks at the Joint EDC/Council Workshop. Mr.
Petersen stated that he was giving his remarks as he saw them not the Boards opinion. If anyone
took offense to his remarks he apologize. The board members all felt that Mr. Petersen did an
excellent job they just want to be informed.
10. Briefing and discussion on matters relating to infrastructure impact of the City proper support
current community needs as well as future growth of the region.
A.) Representative of the Texas Department of Transportation (TXDOT).
B.) Current roadway systems in relation to current development projects underway.
C.) Water and Sewer Infrastructure.
Board received information relating to infrastructure on item 10 A thru C. No action was taken.
11. Discussion and possible action regarding the subcommittee review of the goals and metrics for
the upcoming year as discussed during the joint meeting of the Cibolo City Council and Cibolo
Economic Corporation Board of Directors Workshop held on July 17, 2018.
A status up date was given to the board. Sub -committee will continue to meet and give report as
needed.
12. Discussion of a potential Non -Binding Resolution by the Cibolo Economic Development
Corporation recommending to the Cibolo City Council.
NO action was taken on this item. Will be brought back to the board at a later date.
13. Discussion and consideration on a revised start time for future board meetings.
Board discussed this item but did not feel a change of start time was needed at this time.
14. Executive Session In Accordance With Section 551.087, Texas Open Meetings Act DELIBERATION
REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS; CLOSED MEETING. This chapter does
not require a governmental body to conduct an open meeting: (1) to discuss or deliberate
regarding commercial or financial information that the governmental body has received from a
business prospect that the governmental body seeks to have locate, stay, or expand in or near the
territory of the governmental body and with which the governmental body is conducting
economic development negotiations; or; (2) to deliberate the offer of a financial or other
incentive to a business prospect described by Subdivision (1).
A.) Project "Seaport"
The Board convened into closed session at 8:26pm.
15. Reconvene:
At the conclusion of the Executive Session the Board of Directors shall reconvene in open session
and may take action on any matter lawfully discussed in Executive Session.
The Board re -convened into open session at 9:15pm. No action was taken.
16. Set a Date and Time for next Meeting—September 20, 2018, at 6:00 pm.
17. Adjournment — Mr. Weber made the motion to adjourn the meeting at 9:16pm. Motion was
seconded by Mr. Chard. For: A; Against: None. Motion carried 7 to 0.
PA ED AND AP ROV THIS T" DAY OF SEPTEMBER 2018.
Petersen— 'rZand CI S
Presfthwr
Economic Development Corporation