Min EDC 02/15/2018*tx
ECONOMIC DEVELOPMENT 1!.'I
200 South Main Street, P.O. Bax 826, Cibolo, Texas 78108
Phone: (210) 658-9900 Fax: (210) 658-1687
w .dboloocgov
Regular Call Meeting
Cibolo Economic Development Corporation
200 South Main, Cibolo, Texas 78108
Thursday, February 15, 2018
6:00 P.M.
MINUTES
1. Call to Order —Meeting was called to order at 6:00pm by President Petersen.
1. Roll Call and Excused Absences — Members Present: Mr. Petersen, Mr. Chard, Mr. Buell, Mr.
Hetzel, Mr. Weber, Ms. Walker (arrived at 6:05pm); Members Absent: Mr. Thies (excused).
Council/Staff present: Councilman Gibbs, M. Luft, K. Lee, A. Valdez.
Mr. Buell made the motion to approve the request for an excused absence by Mr. Thies. The
motion was seconded by Mr. Hetzel. For. All; Against: None. Motion carried 5-0.
3. Invocation —Moment of Silence —All present observed a moment of silence.
4. Pledge of Allegiance —All present recited the Pledge of Allegiance.
5. Oath of Office For Cibolo Economic Development Corporation Board Members — No action was
taken at this meeting and the item will be placed on the next meeting agenda.
6. Citizens to be Heard (limit remarks to 3 minutes)
This is the opportunity for visitors and guest to address the Board of Directors on an issue that is
relevant to the mission and purpose of the Economic Development Corporation. The Board of
Directors may not debate any non -agenda issue, nor may any action be taken on any non -agenda
issue at this time, however, the Board of Directors may present any factual response to items
brought up by citizens. (Texas Attorney General Opinion —JC -0169) OTHER THAN A PUBLIC
HEARING THIS IS THE ONLY OPPORTUNITY A CITIZEN CAN BE HEARD DURING THIS MEETING.
NO PERSONAL ATTACKS SHALL BE ALLOWED.
All remarks shall be addressed to the Board of Directors as a body, and not to any individual
member thereof. Any person making personal, impertinent or slanderous remarks while
addressing the Board of Directors may be requested to leave the meeting. — No citizens signed up
to speak at this meeting.
7. Consent Agenda. All of the following items may be acted upon by one motion. No separate
discussion or action on any of the items is necessary unless desired by a Board Member.
A.) Approval of Minutes for January 18, 2018 Board Meeting.
B.) Presentation of the Financial Reports for December 2017.
C.) Presentation of Sales Tax Reports for December 2017.
D.) Presentation of Quarterly Investment Report Ending December 31, 2017
E.) As presented Metric Report for First Quarter of FY 2017/2018.
After a short discussion Mr. Buell made the motion to approve the consent agenda. The motion was
seconded by Ms. Walker. For: All; Against: None. Motion carried 6-0.
8. Discussion, direction and appropriate action relating to the Business Improvement Grant (BIG)
Program grant application by Two Blue Holdings LLC Series II. (Kearns Family) —Mr. Luft gave a
short overview to the board and invited Mr. Kearns up to the podium. Mr. Buell asked for
clarification of the type of business that his family hoped to house in the building. Mr. Kearns
expressed that the goal is to bring a cafe type establishment. Mr. Chard made the motion to
approve a Business Improvement Grant (BIG) Program grant application by Two Blue Holdings
LLC Series U. The motion was seconded by Mr. Weber. For: All; Against: None. Motion carried
6-0.
9. Discussion and appropriate action to authorize staff to issue a "Request for Proposal" to include
scope of services for a qualified firm to perform a Feasibility Study to determine if a hotel
investment and development is sustainable and warranted within the City limits. — Mr. Luft
explained to the board regarding the feasibility study and that the first step is obtaining
proposals for a feasibility study. After some research it has been determined that the cost of
said study could range from $12,000 - $20,000 but this item solely gives staff authorization to
advertise a request for proposals after which a decision will be made to provide funding. Mr.
Buell made a motion to authorize staff to issue a "Request for Proposal" to include scope of
services for a qualified firm to perform a Feasibility Study to determine if a hotel investment and
development is sustainable and warranted within the City limits. The motion was seconded by
Mr. Chard. For: All; Against: None. Motion carried 6-0.
10. Discussion and appropriate action authorizing the President of the Board of Directors to execute
a service contract with 42 Floor Company to provide commercial property real estate data listing
services & research data on a month to month agreement to finish out the FY 2017/2018 Fiscal
Year not to exceed $1,050.00 due to Xceligent Corporation filed for bankruptcy and had
immediately suspended all service provided to the CEDC for the months of March 2018 thru
September 2018. — Mrs. Lee gave the Board an overview of a proposed service contract that
would replace services previously provided to the City of. Other companies were contacted and
staff determined that the most cost effective option was with 42 Floor Company. Board
members asked staff to contact the company to request the monthly price given to annual
subscriptions since the City will renew for an annual subscription beginning in October to
coincide with the City's fiscal year. Mr. Weber made the motion to authorize the President of
the Board of Directors to execute a service contract with 42 Floor Company to provide
commercial property real estate data listing services & research data on a month to month
agreement to finish out the FY 2017/2018 Fiscal Year after staff negotiates the monthly
subscription price not to exceed $1,050.00 due to Xceligent Corporation filing for bankruptcy
and the immediate suspension of all service provided to the CEDC for the months of March 2018
thru September 2018. The motion was seconded by Mr. Buell. For. All; Against: None. Motion
carried 6-0.
11. Discussion and appropriate action to authorize the President of the CEDC Board of Directors to
the following action and request:
A.) Subject to the Board of Directors majority vote authorize a budget amendment
contingent of approval by the City Council allowing for the contract amount for 42
FloorCompanyto provide commercial real estate data listing services & research data
in the amount of $1,050.00 for the months of March 2018 thru September 2018.
Mr. Buell made the motion to authorize the President of the CEDC Board of Directors to
authorize a budget amendment contingent on approval by the City Council allowing for the
contract amount for 42 Floor Company to provide commercial real estate data listing services &
research data after staff negotiates the monthly subscription price and not to exceed the
amount of $1,050.00 for the months of March 2018 thru September 2018. The motion was
seconded by Mr. Hetzel. For., All; Against: None. Motion carried 6-0.
12. Set a date and Time for next Meeting - Tentatively — March 15, 2018, at 6:00 pm —After a poll of
the Board Members present it was determined that there would be a quorum present to conduct
the March 15, 2018 meeting.
13. Adjournment — Mr.Weber made the motion to adjourn the meeting at6:44pm. The motion was
seconded by Ms. Walker. For: All; Against: None. Motion carried 6-0.
PASSED AND APPROVED THIS 15T" DAY OF MARCH, 2018.
j David Petersen
President, Cibolo EDC