Min EDC 08/24/2017abolo*tx
ECONOMIC DEVELOPMENT C O R P
200 South Main Street, P.O. Box 826, Cibolo, Texas 78108
Phone: (210) 658-9900 Fax: (210) 658-1687
ww Abolotcgov
MINUTES
Regular Call Meeting
Cibolo Economic Development Corporation
200 South Main, Cibolo, Texas 78108
Thursday, August 24, 2017
6:00 P.M.
1. Call to Order— Meeting was called to order by Mr. Buell at 6:09 pm.
2. Roll Call and Excused Absences — Member Present: Mr. Petersen, Mr. Chard, Mr. Buell, Mr.
Hatfield, Mr. Hetzel and Mr. Theis;. Members Absent: Ms. Walker. Mr. Petersen made the motion
to excuse the absence of Ms. Walker. Motion was seconded by Mr. Hatfield. Motion carried 6 to
0.
3. Invocation — Moment of Silence — Mr. Buell called for a Moment of Silence.
4. Pledge of Allegiance —All in attendance recited the Pledge of Allegiance.
5. Citizens to be Heard
This is the opportunity for visitors and guest to address the Board of Directors on an issue that is
relevant to the mission and purpose of the Economic Development Corporation. The Board of
Directors may not debate any non -agenda issue, nor may any action be taken on any non -agenda
issue at this time, however, the Board of Director's may present any factual response to items
brought up by citizens.
No citizens signed up to be heard.
6. Election of Board of Directors Officers:
A.) Election of the President, Board of Directors.
Mr. Chard made the motion to elect Mr. Petersen as President. Motion was seconded
by Mr. Hetzel. Mr. Hatfield made the motion to elect Mr. Chard as President. Motion
was seconded by Mr. Buell. Mr. Chard declined the nomination. Mr. Buell called for
the vote for Mr. Petersen. For: All; Against: None. Mr. Petersen was elected as
President.
B.) Election of the Vice President, Board of Directors.
Mr. Petersen took over the meeting at this time. Mr. Petersen called for nominations
for Vice President. Mr. Buell nominated Mr. Chard for Vice President. Motion was
seconded by Mr. Hetzel. There were no other nominations. Mr. Petersen called for
a vote. For: All; Against: None. Motion carried 6 to 0. Mr. Chard was elected as Vice
President.
7. Consent Agenda. All of the following items may be acted upon by one motion. No separate
discussion or action on any of the items is necessary unless desired by a Board Member.
A.) Approval of Minutes for July 20, 2017 Board Meeting.
B.) Presentation of the Financial Reports for June 2017.
C.) Presentation of Sales Tax Report for June 2017.
Motion was made by Mr. Buell to approve the consent agenda. Motion was seconded by Mr.
Chard. For: All; Against: None. Motion carried 6 to 0.
8. Report update and discussion by the Downtown Subcommittee on their communication with the
Cibolo Downtown Business Association identify economic opportunities within the framework of
the 2016-2020 Strategic Plan. Possible action by the Board of Directors on this item should it be
deemed necessary.
A) Parking lot site adjacent to and within the Union Pacific Railroad ROW.
B) Way -finding Project
C) Banner proposal along Main Street
The item was briefed Mr. Luft, EDC Director. Parking lot is in the design phase, land will be
followed up with bid document. Way -finding signs - first sign has been installed with second sign
is waiting on utility location. Banners phase one is complete. Mr. Luft is looking at funding in
current budget for phase two.
9. Briefing and discussion regarding the pre-existing obligation of the payment structure agreement
between the City and the Economic Development Corporation relating to the Multi -Purpose Event
Facility and financial over view.
This item was briefed by the City Manager Mr. Herrera along with the YMCA Fred Degollado. Mr.
Herrera briefed the history of the EDC along with the 4B Sales Tax. Mr. Herrera went over the
contract that the EDC has with the City on paying the debt for the Multi -Event Center. Mr.
Degollado briefed the EDC on the new ballfields being built and how they will bring in more people
wanting to use the fields including the Multi -Event Center. Mr. Miranda, Finance Director went
over the debt service payment.
10. Executive Session In Accordance With Section 551.087, Texas Open Meetings Act DELIBERATION
REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS; CLOSED MEETING. This chapter does
not require a governmental body to conduct an open meeting: (1) to discuss or deliberate
regarding commercial or financial information that the governmental body has received from a
business prospect that the governmental body seeks to have locate, stay, or expand in or nearthe
territory of the governmental body and with which the governmental body is conducting
economic development negotiations; or; (2) to deliberate the offer of a financial or other
incentive to a business prospect described by Subdivision (1).
A.) Project "Awesome"
EDU Board went into Executive Session at 6:45 pm.
11. Reconvene:
At the conclusion of the Executive Session the Board of Directors shall reconvene in open session
and may take action on any matter lawfully discussed in Executive Session.
EDC Board reconvened into Regular Session at 7:40 pm. No action was taken.
12. Discussion, direction and appropriate action relating to the Business Improvement Grant (BIG)
Program grant application submitted by Tractor Supply Corporation being funded from the
FY2017/2018 fiscal year budget.
Staff presented factual information on the grant. Mr. Buell made the motion to deny the
application. Motion was seconded by Mr. Hatfield. For: All; Against: None. Motion carried 6 to
0.
13. Presentation, discussion and action to consider Goals & Objectives by the Board of Directors.
M6. Lee briefed the EDC Board on the Goals & Objectives. EDC Board instructed staff to forward
the Goals & Objectives to the City Council for their acceptance.
14. Briefing and discussion on the Orientation of the Metrics report as prepared by the CEDC staff.
This item was briefed as the EDC Board has several new members that are not familiar with the
Metrics Report and how data is accumulated.
15. Update report by Mr. Hatfield serving as the designated member from the CEDC Board on the
UDC Review Committee.
Mr. Hatfield briefed the EDC Board on what the UDC is working on. Mr. Hatfield stated that at
the last meeting they discussed parking not only in the downtown area but parking in general.
Mr. Hatfield will continue to bring updates to the Board.
16. Presentation, discussion and action regarding the 'Business Retention & Expansion Program"
(BRE) policy and procedure.
The Board members discussed and approved continue the program as is. Board members will
continue interaction with the business community in support of this program.
17. Future agenda items. Continue discuss of downtown sub -committees, review policy of Business
Improvement Grant Program (BIG), best practices, Mr. Hatfield report on the UDC Committee and
a Workshop on the top 20 list and marketing plan.
18. Set a Date and Time for next Meeting— Next meeting will be September 21, 2017, at 6:00 pm.
19. Adjournment — Mr. Buell made the motion to adjourn the meeting at 8:35 pm. Motion was
seconded by Mr. Hetzel. For: All; Against: None. Motion carried 6 to 0.
P
DAN APPROVED THIS 21ST DAY OF SEPTEMBER 2017.
David ers n
P.�
President
Cibolo Economic Development Corporation