Min EDC 11/17/2016I do*tx
ECONOMIC DEVELOPMENT C ., 3 I%
200 South Main Street, P.O. Box 826, Cibolo, Texas 78108
Phone: (210) 658-9900 Fax: (210) 658-1687
w .oibolotcgov
Minutes
Regular Call Meeting 6:15 pm
Board of Directors
Cibolo Economic Development Corporation
200 South Main, Cibolo, Texas 78108
Thursday, November 17, 2016
1. Call to Order— Meeting was called to order by President Moody at 6:16 pm.
2. Roll Call and Excused Absences— Members Present: Mr. Moody, Mr. Hetzel, Mr. Buell, Mr. Boyle,
Mr. Bird, Mr. Byrd and Ms. Ramirez (arrived at 6:20 pm); Staff and Council Present: Mr. Luft, Ms.
McVey, Ms. Cimics, Mayor Dunn, Councilwoman Schultes, Councilman Garrett, Councilman Gibbs,
Councilman Weber, Councilman Russell and City Manager Herrera.
3. Invocation —Mr. Moody requested a Moment of Silence.
4. Pledge of Allegiance —All those in attendance recited the Pledge of Allegiance.
S. Citizens to be Heard (limit remarks to 3 minutes)
This is the opportunity for visitors and guest to address the Board of Directors on an issue that is
relevant to the mission and purpose of the Economic Development Corporation. The Board of
Directors may not debate any non -agenda issue, nor may any action be taken on any non -agenda
issue at this time, however, the Board of Director's may present any factual response to items
brought up by citizens.
No citizens signed up to be heard at this time.
6. Consent Agenda. All of the following items may be acted upon by one motion. No separate
discussion or action on any of the items is necessary unless desired by a Board Member.
A.) Approval of Minutes for October 27, 2016.
B.) Existing Project Update Report as presented.
Mr. Byrd made the motion to approve the consent agenda. Motion was seconded by Mr. Buell.
For: All; Against: None. Motion carried 7 to 0.
7. Opening Remarks by the President, Cibolo Economic Development Corporation.
Mr. Moody stated that it was time that the board come to gather as one and make positive things
happen this coming year.
8. Mayor Dunn to address, discuss and appropriate action with the CEDC Board of Directors
regarding directives from Mayor and City Council.
Mayor Dunn addressed the board on the 24 points that were identified by the Angelou Economic
Report. He stated that the board has only met four of the points and he wants the board to meet
collectively and draft the necessary wording to accomplish the task identified in the Mayor's
Letter dated June 16, 2016.
9. Discussion, direction and appropriate action relating to the presentation by Halff & Associates
regarding the FM 78 Corridor Study (final draft) subject to the approval by the CEDC Board of
Directors to be forward to the City Council for final acceptance.
Halff & Associates went over the FM 78 Corridor Study final product to the board. Mr. Hetzel
made the motion to approve the FM 78 Corridor Study and to forward to City Council for final
approval. Motion was seconded by Ms. Ramirez. For: All; Against: None. Motion carried 7 to 0.
10. Board Committee report on the follow:
A.) Business attraction and retention (Brian Byrd and Paul Buell)
B.) Target industry marketing (Robin Ramirez and Paul Buell)
C.) Evaluate the proper mix of public-private partnerships (Tim Bird and Robin Ramirez)
D.) Designate the business park as a Foreign Trade Zone and Freeport Exemptions (Stosh Boyle
and Brian Byrd)
E.) Pass code variances to support infill developments (Stosh Boyle and Dick Hetzel)
F.) Continue support for Downtown redevelopment plan (Tim Bird and Dick Hetzel)
The Board collectively decided to table this item.
11. Discussion, direction and appropriate action relating to a proposed change to the Economic
Development Corporation meeting schedule. Proposed change additional scheduling of EDC
board meetings to include an additional monthly requirement and put the EDC on a By -Weekly
schedule.
Mr. Buell made the motion to have one meeting and one workshop (if needed) each month until
further notice. Motion was seconded by Ms. Ramirez. For: All; Against: None. Motion carried 7
to 0.
12. Discussion, direction and appropriate action relating to a proposed change to the Economic
Development Corporation meeting schedule agendas. Proposed change addition of 'Executive
Session" to be included in every other (once a month) regularly scheduled Board meeting for
discussion of current business engagement and commitment.
Mr. Byrd made the motion to have the EDC Director forward a bi-monthly (V and 15th)
confidential EDC Actively Report to the board. Motion was seconded by Mr. Buell. For: All;
Against: None. Motion carried 7 to 0.
13. Discussion and appropriate action list for the metrics and goals by the Board of Directors.
The board will draft the metric and goals to be formal adopted the entire board at a later date.
14. Discussion and understanding on roles and responsibilities for EDC Staff and Board of Directors.
The board was satisfied with information they received on this item.
15. Discussion and possible date for future workshop for developing a Cibolo EDC marketing plan and
strategy.
This item was tabled to a future date.
16. Discussion on top 10 or 20 list with action items and accountability.
The EDC Department will provide a list of contacts to each board member.
17. Discussion and follow up on magazine proposals with possible two vendors.
The EDC staff will draft a Request for Proposals and will advertise and bring back to the board at
a later date with additional information.
18. Discussion on a survey to new businesses and the administering and tracking.
The board went over all the questions that were submitted and came up with the top five choices
they would like to have on the survey.
19. Discussion on creating an agenda item to propose and discussion for adding any future agenda
items.
The City Secretary will add this to the agenda but items will only be added if there is consensus of
the board to have the item placed on the next agenda.
20. Set a Date and Time for next Meeting —Tentatively — December 15, 2016, at 6:00 pm.
21. Adjournment— Mr. Boyle made the motion to adjourn at 8:43 pm. Motion was seconded by Mr.
Hetzel. For: All; Against: None. Motion carried 7 to 0.
PASSED AND APPROVED THIS 15 DAY OF DECEMBER 2016.
Vice Presi ent
Cibolo EDC