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Min EDC 10/15/2015"City of Choice" MINUTES Regular Call Meeting Cibolo Economic Development Corporation 200 South Main, Cibolo, Texas 78108 Thursday, October 15, 2015 6:00 P.M. 1. Call to Order: Mr. Jackson called the meeting to order at 6:03pm. 2. Roll Call and Excused Absences: Present -Mr. Jackson, Mr. Boyle, Mr. Hetzel, Mr. R. Hicks, Ms. Williams, Mr. Abel and Mr. Moody. Council: Mr. Russell and Mr. Garrett. Staff: Economic Director Luft, Finance Director Miranda and Asst. City Secretary Edmondson. 3. Invocation — Moment of Silence: Mr. J. Hicks led the moment of silence. 4. Pledge of Allegiance: All rose and recited the pledge of allegiance. 5. Citizens to be Heard (limit remarks to 3 minutes) This is the opportunity for visitors and guest to address the Board of Directors on an issue that is relevant to the mission and purpose of the Economic Development Corporation. The Board of Directors may not debate any non -agenda issue, nor may any action be taken on any non -agenda issue at this time, however, the Board of Director's may present any factual response to items brought up by citizens. (Texas Attorney General Opinion — JC -0169) OTHER THAN A PUBLIC HEARING THIS IS THE ONLY OPPORTUNITY A CITIZEN CAN BE HEARD DURING THIS MEETING. NO PERSONAL ATTACKS SHALL BE ALLOWED. All remarks shall be addressed to the Board of Directors as a body, and not to any individual member thereof. Any person making personal, impertinent or slanderous remarks while addressing the Board of Directors may be requested to leave the meeting. None at this time. 6. Opening Remarks by the President, Cibolo Economic Development Corporation: Mr. Jackson thanked Mr. Abel for covering while Mr. Jackson was absent. Mr. Jackson also wanted to thank all members for being there to help the city move forward. 7. Consent Agenda. All of the following items may be acted upon by one motion. No separate discussion or action on any of the items is necessary unless desired by a Board Member. A.) Approval of Minutes for September 16, 2015. B.) Presentation of the Financial Reports for August 2015. C.) Presentation of Sales Tax Report for August 2015. D.) Approval of the Professional Service Agreement between the City of Cibolo and the Cibolo Economic Development Corporation (October 1, 2015 through September 30, 2017). Mr. Moody made a motion to approve the Consent Agenda Item's 6A, 613, and 6C. Mr. Hicks seconded the motion. All in favor, none opposed Motion passed 7-0 The City Manager asked that Item 6D on the Consent Agenda be tabled so that Council members have an opportunity to review and speak to Mr. Jackson and another representative from the EDC Board. Mr. Hicks nominated President Jackson and Mr. Moody to speak to the Council about the Professional Service Agreement between the City of Cibolo and the Cibolo Economic Development Corporation. Mr. Hetzel seconded the motion. All in favor, none opposed. Motion passed 7 to 0. 8. Briefing, discussion and or appropriate action to approve the investment policy for the Economic Development Corporation. (Ms. Miranda) Ms. Miranda gave an update on the changes in investment policy. Mr. Hicks made a motion to approve all the changes Ms. Miranda presented. Mr. Moody seconded the motion. All in favor, none opposed. Motion passed 7 to 0. 9. Update on the construction of the Schneider Business Park Entrance Sign Phase I Project. Mr. Luft updated the EDC that the construction portion of this project is complete. Several businesses' have committed to having their names placed on the new entrance and the landscaping will be completed soon. 10. Presentation and Final Approval for the Branding activities as directed. (President Jackson) Mr. Jackson led the discussion on the three samples from Anderson Marketing Group. The consensus was sample 43. Their only concern was the use of stock photos, and not local photos. Mr. Moody made a motion to approve of sample #3 with the change of stock photos to photos of local businesses. Mr. Hicks seconded the motion. All in favor, none opposed. Motion passed 7 to 0. 11. Existing Project Update Report as Presented (Staff): Mr. Luft updated the Economic Development Corporation on the development projects underway in the City of Cibolo. Cibolo Marketplace is filling up quickly. Several businesses have submitted permits to the City, and progress is moving forward. The Cibolo Bend is under construction and plans are under review with City Engineer Klein. Wells Fargo Bank will have their ribbon cutting ceremony later in the month. The Mini -Storage project on Main St. is progressing nicely. The City is growing! 12. Executive Session In Accordance With Section 551.087, Texas Open Meetings Act DELIBERATION REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS; CLOSED MEETING. This chapter does not require a governmental body to conduct an open meeting: (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or; (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). A.) Kalmar RT Corporation B.) NRP Group Executive Session began at 6:36 pm. 13.Reconvene: At the conclusion of the Executive Session the Board of Directors shall reconvene in open session and may take action on any matter lawfully discussed in Executive Session. The Economic Development Corporation meeting reconvened into open session at 7:25 pm. No action taken 14. Future Agenda and Items of Interest relating to Economic Development Activities. Signage ROW Signs throughout city; Updates on current developments 15. Set a Date and Time for next Meeting —Tentatively -January 21, 2016, at 6:00 pm. 16. Adjournment Mr. Hetzel made a motion to adjourn. Mr. Boyle seconded the motion. All in favor, none opposed. Motion passed 7 to 0. Meeting adjourned at 7:38 pm. PASSED AND APPROVED ON THIS 21sT DAY OF JANUARY 2016.