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Min CC 03/13/2018 A4 0 r C1 ro ''exxs 'My of Choice CITY COUNCIL MEETING CIBOLO MUNICIPAL BUILDING 200 S.Main March 13,2018 6:30 P.M. MINUTES 1. Call to Order—Mayor Boyle called the meeting to order at 6:33 p.m. 2. Roll Call and Excused Absences — Council Present: Mayor Boyle, Councilman Byrd, Councilman Gibbs, Councilman Russell and Councilman Hicks; Council Absent: Councilwoman Schultes, Councilman Garrett and Councilman Hogue. Councilman Gibbs made the motion to approve the absence of Councilmembers Schultes, Garrett and Hogue. Motion was seconded by Councilman Byrd. For: All; Against: None. Motion carried 4 to 0. Staff Present: City Manager Mr. Herrera, City Attorney Mr. Erkan, City Secretary Ms. Cimics, Finance Director Ms. Miranda, IT Director Mr. McDaniel, EDC Director Mr. Luft, Planning and Engineering Director Mr. Klein and Public Works Director Mr. Fousse. 3. Invocation—Invocation was given by Councilman Russell. 4. Pledge of Allegiance — The Pledge of Allegiance was led by American Heritage Girls Alexis Vachon, Della Taylor, Mia Craig,Natalya Hettinger and Trail Life USA Jacob Hettinger, Simon Craig and Tyler Vachon. 5. Citizens to be Heard This is the only time during the Council Meeting that a citizen can address the City Council. It is the opportunity for visitors and guests to address the City Council on any issue to include agenda items. All visitors wishing to speak must fill out the Sign-In Roster prior to the start of the meeting. City Council may not debate any non-agenda issue, nor may any action be taken on any non-agenda issue at this time, however, City Council may present any factual response to items brought up by citizens. The following citizens signed up to be heard: Tim Woliver spoke on agenda item 9E which covers placing on the November ballot a measure asking the citizens if they would like to go back to at large seats for City Council eliminating districts. Mr. Woliver wanted to know why — what is the problem and what feedback is council receiving from citizens. Paul Buell also spoke on agenda item 9E. Mr. Buell stated that when they had places most of the council was from the same area of the city. With districts at least all areas are represented. Tony Catalano represented the Chamber and gave an update on upcoming events. Cindy Spencer stated that she attended the Ethics Briefing all committee and commission members had to attend last month. She did not feel that the council handled the social media information at the last meeting very well. Items passed out to council members were not available for the audience to see. She felt that those interviewing for the Charter Review should all be ask the same questions. Does not feel that council should change procedures every time something doesn't fit exactly they want it to. Glenn Weber also spoke on item 9E. 6. Consent Agenda—Consent Items (General Items) (All items listed below are considered to be routine and non-controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a Council member so requests, in which case the item will be removed from the consent agenda and will be considered as part of the order of business.) A. Approval of the minutes of the Regular City Council Meeting held on February 27, 2018. 1 B. Approval of the January 2018 Check Register pending final acceptance of the City's financial audit for the 2017/2018 Fiscal Year. C. Approval of the January 2018 Revenue and Expense Report pending final acceptance of the City's Financial audit for the 2017/2018 Fiscal Year. 7. Staff Updates/Discussion A. Fire Department B. Planning&Engineering Department C. Court Department D. Administration City Manager Mr. Herrera informed the City Council on several upcoming events: March 27th the city will have a bid opening on the Community Event Center. May 18th we will along with the YMCA a Ground Breaking Ceremony on the Community Event Center, April 17th will be the first Town Hall (Council on the Go) Meeting at Wiederstein Elementary School from 6:30 to 8:30 p.m. and on April 25th will be a City Council Workshop. 8. Resolution A. Approval/Disapproval of a Resolution changing the Charter Review Commission by adding two alternate positions and removing the criteria that you can only have two members from any one district on the committee. Councilman Hicks made a motion to change the Charter Review Commission by adding two alternate position. No council member seconded the motion so the motion died. Resolution was not approved by Council. 9. Discussion/Action A. Discussion/Action on the Changing Council Policies and changing Council Policy Directive No. 2016-003 to keep interviews for Boards, Committees and Commissions open for 30 days after the initial interview. Councilman Byrd made the motion to approve the change of Policy Directive No 2016-003 to keep interviews for Boards, Committees and Commissions open for 30 days after the initial interview but to also add that council has the right to review if required at any time. Motion was seconded by Councilman Hicks. For: All;Against:None. Motion carried 4 to 0. B. Discussion/Action on the removal, appointments and re-appointments to Planning and Zoning Commission, Board of Adjustments Commission, Capital Improvement Program (CIP), Charter Review Committee, Master Plan Committee, Youth Council and Cibolo Economic Development Corporation, Animal Advisory Board and all other Committees, Commissions and Boards. Councilman Gibbs makes the motion to appoint Lisa Jackson as the representative from District 2. Motion was seconded by Councilman Byrd. For: All; Against: None. Motion carried 4 to 0. Councilman Russell made the motion to appoint Donna Johnson as District 5 representative. Motion was seconded by Councilman Hicks. For: All; Against:None. Motion carried 4 to 0. Councilman Hicks made the motion to appoint Dick Hetzel as the EDC representative. Motion was seconded by Councilman Byrd. For: All; Against:None. Motion carried 4 to 0. C. Discussion/Action regarding Preliminary Acceptance of Public Infrastructure for Mesa at Turning Stone Subdivision Unit 7. 2 Councilman Byrd made the motion to approve the Preliminary Acceptance of Public Infrastructure for Mesa at Turning Stone to include: Sanitary Sewer with 2,328 linear feet with a valuation of $168,332.00, Drainage with 427 linear feet with a valuation of$509,374.00, Public Streets with 2,883 linear feet with a valuation of$590,179.50 and Water with 2,684 linear feet with a valuation of$144,262.00. Motion was seconded by Councilman Russell. For: All,Against:None. Motion carried 4 to 0. D. Update/Discussion direction to staff on the current website design. Kris McDaniel the City's IT Director gave council an update on the new redesign for the City Website. The website will be more user friendly and will also be mobile friendly. The City is still in the planning phase and does not have a firm design at this time. The next phase starts on March 20, 2018 and the expected go live date for the website is July 12th,2018. E. Discussion/Action on placing on the November ballot a measure asking the citizens if they would like to go back to at large seats for City Council and eliminating districts. Councilman Hicks brought this item up to council as he had several individuals in his district ask about districts and the possibility of going back to places for City Council seats. Council discussed this item and went over the issues brought up at citizens to be heard. Council decided that this item needed to have all members of council present and that it would better suited to discuss at a workshop. This item can be placed on the scheduled Workshop in April. F. Discussion/Action on the City of Cibolo's independent audit for the fiscal year ending September 30, 2017. Mayor Boyle moved this item and it followed item 8A. Ms. Miranda the Finance Director introduced the auditor Deborah Fraser from the Audit Firm of Armstrong, Vaughn & Associates. Ms. Fraser went over the report with council and answered in questions they may have. G. Discussion/Action on the review and confirmation of all upcoming special meetings and workshops and scheduling the time, date, and place of additional special meetings or workshops. Council went over the calendars for the next two months. 10. Adjournment — Councilman Russell made the motion to adjourn the meeting at 8:15 p.m. Motion was seconded by Councilman Hicks. For: All;Against:None. Motion carried 4 to 0. PASSED AND APPROVED THIS 27TH DAY OF MARCH 2018. Cosh B. e Mayor = " Attest - Peggy Cimics City Secretary 3