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Min CC 07/25/2017 pF c, O O teX "City of Choice" CITY COUNCIL MEETING CIBOLO MUNICIPAL BUILDING 200 S. MAIN July 25, 2017 6:30 P.M. Minutes 1. Call to Order—Meeting was called to order by Mayor Dunn at 6:31 pm 2. Roll Call and Excused Absences—Council Present: Mayor Dunn, Councilwoman Schultes, Councilman Garrett, Councilman Byrd, Councilman Gibbs, Councilman Russell, Councilman Hogue and Councilman Weber; Staff Present: City Manager Mr. Herrera, City Attorney Mr. Erkan, City Secretary Ms. Cimics, Finance Director Ms. Miranda, IT Director Mr. McDaniel, Planning & Engineering Director Mr. Klein, Public Works Director Mr. Fousse and Police Lieutenant Kotzur. 3. Invocation—Councilman Russell gave the invocation. 4. Pledge of Allegiance—All in attendance recited the Pledge of Allegiance. 5. Citizens to be Heard This is the only time during the Council Meeting that a citizen can address the City Council. It is the opportunity for visitors and guests to address the City Council on any issue to include agenda items. All visitors wishing to speak must fill out the Sign-In Roster prior to the start of the meeting. City Council may not debate any non- agenda issue, nor may any action be taken on any non-agenda issue at this time, however, City Council may present any factual response to items brought up by citizens. (Attorney General Opinion—JC-0169). The following individuals signed up to be heard: George Twist had a couple questions, first is the toll road still in the works and second do the people get a chance to vote for it. Lewis Borgfeld stated he was a long time resident of the city and he commended the staff on the work they have done on the Cibolo Parkway Project. He said it was in the plans for a long time and that we needed a direct route to IH 10. Mr. Borgfeld also commended the staff on the Sports Complex. Tiffany Burgess stated she was a five year resident of the City but her family has owned the land for over 100 years. She stated that they received no correspondence from Cibolo that they were looking at their property. She also stated that the TxDOT Project should relieve a lot of the traffic problem on FM 1103.Maggie Titterington gave an update on the Chamber upcoming events. Melvin Hicks wanted to know what was going on with the white school building. He also stated that he gets out of work at 10pm and he can still hear the band at Old Main Ice House. Katie Cunningham stated that knows that the council's job is hard and that many things are said on Facebook and she is trying to control those things. She stated that she is against the project not the people. Ms. Cunningham also said that one of the councilmembers stated that she was only placed on a committee because she was against the toll road. She did not appreciate the comment and tried to talk with that person but they refuse to talk with her. Councilman Russell admitted he was the councilmember. There was a dialog between the two before the conversation was stopped. Sonja Williams had three questions 1) Has contract been finalized if so why before the route is accepted 2) Is flyover still necessary 3) She been going door to door and great majority of people new nothing of the toll road. How is the City getting the word out? Jamie Mathis wished everyone a"Happy Wine & Cheese Day". Mr. Mathis stated that the Legacy at Forest Ridge is bringing people over each week and they are have a great time and enjoying the time spent there. He also wanted to know what saving clause meant on the ordinance on item 11B. Saving Clause was explain by Attorney Mr.Erkan. 1 6. Consent Agenda—Consent Items (General Items) (All items listed below are considered to be routine and non-controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a Council member so requests, in which case the item will be removed from the consent agenda and will be considered as part of the order of business.) A. Approval of the minutes of the Regular City Council Meeting held on July 11, 2017. B. Approval of the minutes of the Special City Council Workshop held on July 15, 2017. C. Approval of the May 2017 Check Register pending final acceptance of the City's financial audit for the 2016/2017 Fiscal Year. D. Approval of the May 2017 Revenue and Expense Report pending final acceptance of the City's Financial audit for the 2016/2017 Fiscal Year. Councilman Garrett made the motion to approve the consent agenda. Councilwoman Schultes seconded the motion. For: All; Against:None. Motion carried 7 to 0. 7. Presentation A. Presentation five year service awards to: Leigh Ann Rogers and Tim Fousse. City Manager Mr.Herrera presented both Leigh Ann Rogers and Time Fousse with their five year service awards. Both Leigh Ann and Tim spoke to all in attendance thanking everyone and thanking Mr.Herrera for the kind words. 8. Staff Updates/Discussion A. Drainage Department B. Street Department C. Utility Department D. Administration Mr.Fousse gave an update on the Street and Drainage Project that is going on in the City. 9. Discussion/Action A. Discussion/Action on the removal, appointments and re-appointments to Planning and Zoning Commission, Board of Adjustments Commission, Capital Improvement Program (CIP), Charter Review Committee, Master Plan Committee, Youth Council and Cibolo Economic Development Corporation, Animal Advisory Board and all other Committees, Commissions and Boards. Councilman Gibbs made the motion to appoint Mr. Theis to the EDC. Motion was seconded by Councilman Byrd. For: All; Against: None. Motion carried 7 to 0. Councilwoman Schultes made the motion to appoint Ms. Spencer to the Parks and Events Committee. Motion was seconded by Councilman Garrett. For: All; Against: None. Motion carried 7 to 0. Councilman Weber made the motion to appoint Mr. Hatfield to the UDC. Motion was seconded by Councilman Byrd. For: All;Against:None. Motion carried 7 to 0. B. Discussion/Action to approve an updated Tax Collection Agreement with Guadalupe County, and to authorize the City Manager to execute the agreement on behalf of the City. Councilman Hogue made the motion to approve an updated Tax Collection Agreement with Guadalupe County, and to authorize the City Manager to execute the agreement on behalf of the City. Motion was seconded by Councilman Weber. For: All;Against:None. Motion carried 7 to 0. C. Discussion/Action on an update by the Chairman of the Communications and Technology Advisory Committee and the approval of a survey created by the Committee to be circulated August 1, 2017—October 14,2017. 2 Councilman Weber made the motion to approve the survey created by the Committee to be circulated August 1, 2017 —October 14, 2017. Motion was seconded by Councilman Gibbs. For: Council Members: Schultes, Garrett, Gibbs,Hogue and Weber;Against: Council Members: Russell and Byrd. Motion carried 5 to 2. D. Discussion/Action on the method of distribution and tracking of a survey created by the Communications and Technology Advisory Committee. IT Director Mr.McDaniel explained the tracking of the survey.No action was taken. E. Discussion/Action on the review and confirmation of all upcoming special meetings and workshops and scheduling the time, date, and place of additional special meetings or workshops. Council went over the calendar for July and August 2017. 10. Resolutions A. Approval/Disapproval of a Resolution of the City Council of the City of Cibolo, Texas, approving the requested assignment of 150 Investment Group, Ltd's rights and obligations under the Public Improvement Agreement for the Koehler Tract and the Veazey/Redhage Tract,to Steele Buffalo, LLC, such approval to be effective upon confirmation that the closing on the transfer of the real property that is subject of the public improvement agreement from 150 Investment Group,Ltd to Steele Buffalo,LLC has occurred. This item was pulled from the agenda. 11. Ordinance A. Approval/Disapproval of an Ordinance confirming and approving a boundary agreement establishing the municipal boundary between the City of Schertz and the City of Cibolo for property located within the Homestead development. This item was pulled from the agenda. B. Approval/Disapproval of an Ordinance relating to the placement on the November 7, 2017 election ballot an initiative which, if successful would amend the prohibition against the sale of alcoholic beverages near churches and public and private schools by allowing City Council, after a public hearing, to consider variances thereto; providing a savings clause; and providing an effective date. Councilman Russell made the motion to approve the Ordinance relating to the placement on the November 7, 2017 election ballot an initiative which, if successful would amend the prohibition against the sale of alcoholic beverages near churches and public and private schools by allowing City Council, after a public hearing, to- consider variances thereto; providing a savings clause; and providing an effective date. Councilman Gibbs seconded the motion. For: Council Members: Schultes, Byrd, Gibbs, Russell, Hogue and Weber;Against: Councilman Garrett. Motion carried 6 to 1. 13. Executive Session In accordance with Texas Government Code Section 551.071 Consultation with Attorney the City Council shall convene in closed session to consult with City Attorney in regards to the following matters: A. Potential legal action to stop the dumping of fill material in the FEMA regulatory flood plain in the Hoffman Acres Subdivision. Council convened into Executive Session at 9:00 pm. 14. Open Session Reconvene into Regular Session and take/or give direction, if necessary, on items discussed in Executive Session. Council reconvened into Regular Session at 9:35pm. No action taken. 3 15. Adjournment Councilman Byrd made the motion to adjourn the meeting at 9:36pm. Motion was seconded by Councilman Gibbs. For: All;Against:None. Motion carried 7 to 0. PASSED A APPROVED THIS Stn DAY OF AUGUST 2017. Allen Dunn Mayor ATT(/ ge.7 Peggy Cimics, TRMC City Secretary City of Cibol • - - :`` ` l� 4