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Min CC 05/07/2017 J p F C/8 ?SC() TexPs "City of Choice" CITY COUNCIL MEETING CIBOLO MUNICIPAL BUILDING 200 S. MAIN May 9, 2017 6:30 P.M. Minutes 1. Call to Order—Mayor Dunn called the meeting to order at 6:32pm. 2. Roll Call and Excused Absences — Council Members Present: Mayor Dunn, Councilwoman Schultes, Councilman Garrett, Councilman Gibbs, Councilman Russell and Councilman Weber; Councilman Absent: Councilman Hogue. Councilwoman Schultes made the motion to excuse the absence of Councilman Hogue. Motion was seconded by Councilman Gibbs. For: All; Against:None. Motion carried 5 to 0. Staff Present: City Manager Herrera, City Attorney Erkan, City Secretary Cimics, Finance Director Miranda, ED Director Luft, IT Director McDaniel, Fire Chief Niemietz, Police Chief Cox, Public Works Director Fousse, and Executive Assistant Rogers. 3. Invocation—Invocation was given by Councilman Russell. 4. Pledge of Allegiance—All in attendance recited the Pledge of Allegiance. 5. Citizens to be Heard— This is the only time during the Council Meeting that a citizen can address the City Council. It is the opportunity for visitors and guests to address the City Council on any issue to include agenda items. All visitors wishing to speak must fill out the Sign-In Roster prior to the start of the meeting. City Council may not debate any non- agenda issue, nor may any action be taken on any non-agenda issue at this time, however, City Council may present any factual response to items brought up by citizens. The following individuals signed up to speak at Citizens to be Heard: Mr. Villela again wanted to thank the city for the support of the 5K run they will be having in Cibolo next month. Ms. Titterington from the Chamber updated the council on upcoming events. Ms. Dunn thanked the council for everything they do. She also stated that as the mayor wife she still had a voice. She talked about all the negativity on Facebook and that people should think about the families of those that they speak badly about. Mr. Frank spoke on the Communication/Technology Advisory Committee. 6. Proclamations A. Proclamation for the Lupus Foundation in support of raising awareness of Lupus a chronic inflammatory autoimmune disease. Mayor Dunn presented a proclamation to the Lupus Foundation in support of awareness of Lupus. B. Proclamation recognizing Economic Development Week May 8— 13,2017. Mr.Luft and Ms. McVey received a proclamation from Mayor Dunn on EDC Week. 1 C. Proclamation declaring May 2017 as Neurofibromatosis Awareness Month. Mayor Dunn presented a proclamation for Neurofibromatosis Awareness Month. D. Proclamation in support of Public Works Week(May 21-27). Cibolo's Public Works Department received a proclamation in support of Public Works Week. 7. Interviews - District 3 A.Council will interview candidates that have filed to fill the vacant seat of Council Member District 3. Council interviewed Mr. Brian Byrd, Mr. John D. Rodgers and Mr. Charles Ruppert. All three candidates were given the opportunity to tell the council about themselves. Council was given the opportunity to ask questions of each before going into executive session. 8. Executive Session The City Council will meet in Executive Session as authorized by the Texas Gov't Code Section 551.074 074 Personnel Matters to discuss: A. Discuss and select individual to fill the Council Member District 3 seat until the November 7,2017 election. Council convened into Executive Session at 8:09pm. 9. Open Session Reconvene into Regular Session and take/or give direction, if necessary, on items discussed in Executive Session. Council reconvened into Regular Session at 8:39pm. 10. Oath of Office A. City Secretary will give the Oath of Office to the individual selected to fill seat of District 3 Council Member. Councilman Russell made the motion to appoint Mr. Brian Byrd to fill the vacancy of District 3 until the November 2017 General Election. Motion was seconded by Councilman Weber. For: All; Against: None. Motion carried 5 to 0. City Secretary Cimics gave the oath of office to Mr. Byrd. Mr. Byrd took his seat at the dais. 11. Presentations A. Presentation of five year Service Award to Kenneth Thomes and Robert T.Herrera. Kenneth Thomes Crew Leader in the Street Department was presented his five year service award by City Manager Mr.Herrera. Mr.Herrera received his five year service award from Mayor Dunn. 12. Ordinance A. Approval/Disapproval of an Ordinance of the City Council of the City of Cibolo, Texas authorizing and approving amendments to the valid and existing Development Agreement between the City and Cibolo Turnpike L.P.; specifying the form by which such amendments to the existing agreement will be made; and providing an effective date. 2 Mr. Herrera presented a power point presentation to council on the item. Both Mr. Herrera and Mr. Binford were available for questions. Councilman Weber made the motion to approve the Ordinance of the City Council of the City of Cibolo, Texas authorizing and approving amendments to the valid and existing Development Agreement between the City and Cibolo Turnpike L.P.; specifying the form by which such amendments to the existing agreement will be made; and providing an effective date. Motion was seconded by Councilman Byrd. For:All; Against:None. Motion carried 6 to 0. B. Approval/Disapproval of an Ordinance providing for the fifth amendment of the budget for the fiscal year 2016-2017. Councilman Russell made the motion to approve the Ordinance providing for the fifth amendment of the budget for the fiscal year 2016-2017. Motion was seconded by Councilman Gibbs. For: All; Against: None. Motion carried 6 to 0. 13. Consent Agenda—Consent Items (General Items) (All items listed below are considered to be routine and non-controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a Council member so requests, in which case the item will be removed from the consent agenda and will be considered as part of the order of business.) A. Approval of the minutes of the Regular City Council Meeting held on April 25,2017. B. Approval of the March 2017 Check Register pending final acceptance of the City's financial audit for the 2016/2017 Fiscal Year. C. Approval of the March 2017 Revenue and Expense Report pending final acceptance of the City's Financial audit for the 2016/2017 Fiscal Year. D. Approval of the Quarterly Investment Report ending March 31, 2017 pending final acceptance of the City's financial audit for the 2016/2017 Fiscal Year Councilman Garrett made the motion to approve the Consent Agenda. Motion was seconded by Councilwoman Schultes. For: All; Against: None. Motion carried 6 to 0. 14. Staff Updates/Discussion A. Fire Department B. Court Department C. Planning and Engineering Dept. D. Administration Mr. Herrera thanked Petco on the donation which we were able to obtain a pet adoption truck. Truck has arrived and Mr. Herrera encourage council to stop by and see it. Chief Niemietz gave an update of fire activities over the last month. City Secretary Cimics gave a report on Cibolo events in April and May 2017. 15. Discussion/Action A. Discussion/Action on the removal, appointments and re-appointments to Planning and Zoning Commission, Board of Adjustments Commission, Capital Improvement Program (CIP), Charter Review Committee, Master Plan Committee, Youth Council and Cibolo Economic Development Corporation, Animal Advisory Board and all other Committees, Commissions and Boards. No appointments at this time. 3 B. Discussion/Action and approval of awarding a contract for Privately Owned Fiber Optic Cable Project. Councilman Gibbs made the motion to approve awarding a contract for Privately Owned Fiber Optic Cable Project to JC Communications. Motion was seconded by Councilman Russell. For: All; Against: None. Motion carried 6 to 0. C. Discussion/Action on the review and confirmation of all upcoming special meetings and workshops and scheduling the time, date, and place of additional special meetings or workshops. Council went over the calendar for May and June 2017. 16. Resolution A. Approval/Disapproval of an amendment of Resolution No. 1548 to change Section 1.1 Appointment of Members and Section 1.3 Organization. Motion by Councilman Russell to approve the amendment of Resolution No. 1548 to change Section 1.1 Appointment of Members and Section 1.3 Organization. Motion was seconded by Councilman Garrett. For: All;Against:None. Motion carried 6 to 0. 17. Adjournment — Motion by Councilman Weber to adjourn the meeting at 9:27pm. Motion was seconded by Councilman Garrett. For: All;Against:None. Motion carried 6 to 0. PASSED AND APPROVED THIS 23'DAY OF MAY 2017. Allen Dunn Mayor ATTEST: ' Peggy Cimics,TRMC City Secretary City of Cibolo ,ate, 4