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Min CC 01/24/2017 o F C/ 4,--1",,,,.....k.,,60 * ii * . n . 'City of Choice" CITY COUNCIL MEETING CIBOLO MUNICIPAL BUILDING 200 S. MAIN January 24, 2017 6:30 P.M. Minutes 1. Call to Order—Meeting was called to order by Mayor Dunn at 6:30 pm. 2. Roll Call and Excused Absences— Council Present: Mayor Dunn, Councilwoman Schultes, Councilman Garrett, Councilwoman Gebhardt, Councilman Gibbs, Councilman Russell and Councilman Weber; Council Absence: Councilman Hogue. Councilman Weber made the motion to excuse the absence of Councilman Hogue. Motion was seconded by Councilman Gibbs. For: All; Against: None. Motion carried 6 to 0. Staff Present: City Manager Herrera, City Attorney Erkan, City Secretary Cimics, Finance Director Miranda, Fire Chief Niemietz, Police Chief Cox, Planning & Engineering Director Klein, Public Works Director Fousse, City Planner Gonzalez, ED McVey, IT McDaniel, and Executive Assistant Rogers 3. Invocation—Councilman Russell gave the invocation. 4. Pledge of Allegiance—All in attendance recited the Pledge of Allegiance. 5. Citizens to be Heard— This is the only time during the Council Meeting that a citizen can address the City Council. It is the opportunity for visitors and guests to address the City Council on any issue to include agenda items. All visitors wishing to speak must fill out the Sign In Roster prior to the start of the meeting. City Council may not debate any non-agenda issue, nor may any action be taken on any non-agenda issue at this time, however, City Council may present any factual response to items brought up by citizens. Maggie Titterington from the Chamber gave council an update on upcoming events. 6. Public Hearing A. The Cibolo City Council will hold a Public Hearing to hear public testimony concerning the rezoning of 4.85 Acres located at Northeast corner of FM 1103 and FM 78 from the current zoning of Retail/Office (C-3) to General Commercial (C-4). Mr. Klein the Director of Planning and Engineering briefed this item to the City Council. Mayor Dunn opened the Public Hearing at 6:38 pm. No citizens wish to speak and Mayor Dunn closed the Public Hearing at 6:39 pm. 1 7. Consent Agenda—Consent Items (General Items) (All items listed below are considered to be routine and non-controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a Council member so requests, in which case the item will be removed from the consent agenda and will be considered as part of the order of business.) A. Approval of the minutes of the Regular City Council Meeting held on January 10, 2017 B. Approval of the minutes of the Council/Staff Workshop/Retreat held on January 13, 2017. C. Approval of the October 2016 Check Register pending final acceptance of the City's financial audit for the 2016/2017 Fiscal Year. D. Approval of the October 2016 Revenue and Expense Report pending final acceptance of the City's Financial audit for the 2016/2017 Fiscal Year. Councilman Weber made the motion to approve the consent agenda. Motion was seconded by Councilman Garrett. For: All; Against: None. Motion carried 6 to 0. 8. Staff Updates/Discussion A. Drainage Department B. Parks Department C. Street Department D. Utility Department E. Administration— Ms. Rodgers gave an update on the School Tour and also a brief overview of the raising of the water tower and the EDC video that was recently put on the website. She thanked Ms. McVey from EDC and Mr. McDaniel from IT for all their help in both of these projects. 9. Discussion/Action A. Discussion/Action on the removal, appointments and re-appointments to Planning and Zoning Commission, Board of Adjustments Commission, Capital Improvement Program (CII'), Charter Review Committee, Master Plan Committee, Youth Council and Cibolo Economic Development Corporation, Animal Advisory Board and all other Committees, Commissions and Boards. There were no appointments made at this meeting. B. Discussion/Action to authorize the City Manager to execute a contract in the amount of Three Million, Five Hundred Fifty Nine Thousand, Two Hundred Eighty Three Dollars and Sixty Eight Cents($3,559,2383.68)to reconstruct Borgfeld Road from Crimson Tree to Dietz Road to D&D Contractors,Cibolo, Texas. Councilman Garrett made the motion to approve the City Manager to execute a contract in the amount of Three Million, Five Hundred Fifty Nine Thousand,Two Hundred Eighty Three Dollars and Sixty Eight Cents ($3,559,2383.68) to reconstruct Borgfeld Road from Crimson Tree to Dietz Road to D&D Contractors, Cibolo, Texas. The motion was seconded by Councilman Russell. For: All; Against: None. Motion carried 6to0. 2 C. Discussion/Action on the appointment of a City Council subcommittee to regularly attend Green Valley SUD Board meetings and to report back to the full City Council. Councilwoman Schultes made the motion that City Council would have a sub-committee that would take turns attending the Green Valley SUD Board meetings. Sub-Committee will consist of Councilmembers: Gibbs, Weber, Garrett and Gebhardt as an alternate. Motion was seconded by Councilman Russell. For:All;Against:None. Motion carried 6 to 0. D. Discussion/Action on the Gary Kelly Community Service Award. City Secretary Cimics explained to council and all in attendance the purpose of the Gary Kelly Award and who Gary Kelly was. Ms. Cimics stated that there were numerous individuals in Cibolo that were deserving of this honor. The city will be placing an item on the web site asking for nominations. She also request that council get the word out by posting on their Facebook pages. Nominations will be accepted until February 17. A panel of 3 or 4 including one councilmember will look at the nominations and selected one person for this award. The award will be presented at the February 28, 2017 City Council Meeting. E. Discussion/Action on the review and confirmation of all upcoming special meetings and workshops and scheduling the time, date, and place of additional special meetings or workshops. Council went over the calendars for January and February 2017. 10. Ordinances A. Approval/Disapproval of an ordinance authorizing the issuance of "City of Cibolo, Texas Combination Tax and Limited Pledge Revenue Certificates of Obligation, Taxable Series 2017"; providing for payment of said certificates by the levy of an ad valorem tax upon all property within the City and further securing said certificates by a lien on and pledge of the pledged revenues of the system; providing the terms and conditions of said certificates and resolving other matters incident and relating to the issuance, payment, security, sale, and delivery of said certificates; authorizing the execution of a Paying Agent/Registrar Agreement and a Purchase and Investment Letter; complying with the requirements of the letter of representations previously executed with the Depository Trust Company; authorizing the execution of any necessary Engagement Agreements with the City's Financial Advisors and/or Bond Counsel; and providing an effective date. Councilman Weber made the motion to approve the ordinance authorizing the issuance of"City of Cibolo, Texas Combination Tax and Limited Pledge Revenue Certificates of Obligation, Taxable Series 2017"; providing for payment of said certificates by the levy of an ad valorem tax upon all property within the City and further securing said certificates by a lien on and pledge of the pledged revenues of the system;providing the terms and conditions of said certificates and resolving other matters incident and relating to the issuance,payment, security, sale, and delivery of said certificates; authorizing the execution of a Paying Agent/Registrar Agreement and a Purchase and Investment Letter; complying with the requirements of the letter of representations previously executed with the Depository Trust Company; authorizing the execution of any necessary Engagement Agreements with the City's Financial Advisors and/or Bond Counsel; and providing an effective date. Motion was seconded by Councilwoman Schultes. For: All; Against:None. Motion carried 6 to 0. 3 B. Approval/Disapproval of an ordinance by the Council of the City of Cibolo, Texas concerning the amendment of Zoning Ordinance 1118, for approximately 177 acres located along and south of FM 78 between Country Lane and Meadowview Estates referenced as the Venado Crossing PUD. Councilman Weber made the motion to approve the ordinance concerning the amendment of Zoning Ordinance 1118, for approximately 177 acres located along and south of FM 78 between Country Lane and Meadowview Estates referenced as the Venado Crossing PUD. Motion was seconded by Councilwoman Gebhardt. For: Councilmembers: Schultes, Gebhardt, Gibbs, Russell and Weber; Against: Councilman Garrett. Motion carried 5 to 1. C. Approval/Disapproval of an ordinance by the Council of the City of Cibolo, Texas concerning the proposed Rezoning of real property located at the northeast corner of FM 1103 and FM 78 comprised of 4.85 acres from Retail/Office (C-3)to General Commercial (C-4). Councilwoman Gebhardt made the motion to approve the ordinance concerning the proposed Rezoning of real property located at the northeast corner of FM 1103 and FM 78 comprised of 4.85 acres from Retail/Office (C-3) to General Commercial (C-4). Motion was seconded by Councilman Weber. For: All; Against:None. Motion carried 6 to 0. D. Approval/Disapproval of an ordinance by the Council of the City of Cibolo, Texas providing for the second amendment of the Budget for Fiscal Year 2016-2017, beginning October 1, 2016 and ending September 30, 2017. Councilwoman Gebhardt made the motion to approve the ordinance providing for the second amendment of the Budget for Fiscal Year 2016-2017, beginning October 1, 2016 and ending September 30, 2017. 11. Adjournment Councilman Weber made the motion to adjourn at 7:45 pm. Motion was seconded by Councilwoman Schultes. For: All; Against:None. Motion carried 6 to 0. PASSED AND APPROVED THIS 14TH DAY OF FEBRUARY 2017. Allen Dunn Mayor ATTEST ,'� ; ST • Peggy Cimics, TRMC �.`� r'T City Secretary 4