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Min CC 01/24/2012 y OF c/,, \ o r "Clfy ofCholce" City Council Meeting CIBOLO MUNICIPAL BUILDING 200 S. MAIN January 24, 2012 7:00 P.M. MINUTES 1. Call to Order—Mayor Hartman called the meeting to order at 7:03 P.M. 2. Roll Call Mayor Hartman Councilman Pedde—absent Councilman Troncoso Councilman Castro Councilwoman Hale Councilman Carlton Councilman Liparoto Councilman Hicks Staff: Interim City Manager Roger Niemietz, City Attorney Charlie Zech, City Secretary Peggy Cimics, ED Director Mark Luft, Finance Director Anna Marquez, Police Chief Gary Cox, Comm. Dev. Services Robert Stricker and Interim Public Works Director Bill Dee. 3. Invocation—Councilman Castro gave the invocation. 4. Pledge of Alle ig ance—All in attendance recited the Pledge of Allegiance. 5. Citizens to be Heard This is the opportunity for visitors and guests to address the City Council on any issue. City Council may not debate any non-agenda issue,nor may any action be taken on any non-agenda issue at this time,however, City Council may present any factual response to items brought up by citizens. No citizens to be heard at this time. 6. Consent Agenda—Consent Items(General Items) A. Approval of the minutes of the Council Work Session held on December 13,2011. B. Approval of the minutes of the Regular City Council Meeting held on January 10,2012. C. Acceptance of the December 2011 Check Register pending final acceptance of the City's financial audit for the 2011/12 Fiscal Year. D. Acceptance of the Revenue & Expense Report ending December 30, 2011 pending final acceptance of the City's financial audit for the 2011/12 Fiscal Year. 1 E. Acceptance of the Quarterly Investment Report for the period ending December 30, 2011 pending final acceptance of the City's financial audit for the 2011/12 Fiscal Year. F. Approval of the Ordinance amending Ordinance 956 the Drainage Utility Rate. G. Approval of the Preliminary/Final Plat for Coignite Cibolo C-Store as recommended by the Planning and Zoning Commission. H. Approval of the Preliminary Plat of Cibolo Vistas Phase 3B and 2C1 as recommended by the Planning and Zoning Commission. I. Approval of the Preliminary Acceptance of Cibolo Valley Ranch Un it 6A. Councilman Castro moved to approve consent agenda items A thru F and H & I. Motion was seconded by Councilman Troncoso. For: Council Members: Hicks, Liparoto, Carlton, Hale, Castro and Troncoso; Against: None. Motion carried 6 to 0. Item G was discussed and Councilman Troncoso moved to approve the Preliminary/Final Plat for Coignite Cibolo C-Store with the condition a 35 foot utility easement shall be added to the Co-Ignite C Store property and be located adjacent to,parallel with ad just east of the proposed new FM 1103 r.o.w. line as shown on the plat. Motion was seconded by Councilman Liparoto. For: Council Members: Hicks, Liparoto, Carlton, Hale,Castro and Troncoso;Against:None. Motion carried 6 to 0. 7. Staff Updates A. Capital Projects Schedule B. Police Department C. Street Department D. Parks Department E. Utility Department F. Drainage Utility Department Chief Cox gave council an update on the Police and Animal Control Departments. 8. Discussion/Action A. Discussion/Action on the removal, appointments and re-appointments to Planning and Zoning Commission, Parks Commission, Streets and Drainage Commission,Board of Adjustments Commission,Capital Improvement Program(CIP) and Cibolo Economic Development Corporation. Councilman Castro moved to appoint James Doty as the P&Z representative to the UDC Committee. Motion was seconded by Councilman Liparoto. For: Council Members: Castro,Troncoso,Liparoto and Carlton; Against: Council Members:Hale and Hicks. Motion carried 4 to 2. B. Discussion/Action and direction to staff on Tolle Road and flooding issues brought to council by Ms.Helen Decota in December 2011. Council and staff discussed the issue. Staff will contact Ms.Decota and inform her of what the City can do to possible help the situation. 2 C. Discussion/Action and recommendation from Planning and Zoning on a variance to the UDC to allow one(1) additional lot without frontage on a public street in Janoe Subdivision. This item will be tabled until the February 28 Council Meeting. D. Discussion/Action and direction to staff on the old school building and the old police department building. Council and staff discuss this item earlier in the evening at the work session. Funding was the main issue on where to get the funds for the repair. The council agreed that a workshop in the future may be needed to go into more detail on this issue. E. Discussion/Action and direction to staff on the Water Ordinance 913-Procedures, Charges&Rates. The ordinance was briefed by the Finance Director Anna Marquez. Council discussed the use of debt cards and different options on the use of credit cards. Council also looked at landowners with multiple accounts. Discussion on the cut-off date and time of late penalty fees being access to the customer were talked about in detail. Staff will look at the changes that were discussed and bring back to council an ordinance for review and approval. F. Discussion/Action on approving a Contract for Election Services with Guadalupe County Elections Office for the election to be held on May 12, 2012. Councilman Liparoto moved to approve the Contract for Election Services with Guadalupe County Elections Office for the election to be held on May 12, 2012. Motion was seconded by Councilman Castro. For: Council Members: Hicks,Liparoto, Carlton, Hale, Castro and Troncoso; Against: None. Motion carried 6 to 0. G. Discussion/Action on the review and confirmation of all upcoming special meetings and workshops and scheduling the time, date, and place of additional special meetings or workshops. Council looked over the calendars for January and February 2012. Council added a Special Council Meeting for February 6 at 10:00 a.m. for the purpose of looking over the resumes for the City Manager's position. 9. Ordinances A. Approval/Disapproval of an Ordinance of the City of Cibolo, Guadalupe County, Texas ordering a Municipal Election to be held on Saturday, May 12, 2012 for the purpose of electing council members to Place 1, Place 4,Place 5 and Place 6. Councilman Hicks moved to approve an Ordinance of the City of Cibolo, Guadalupe County, Texas ordering a Municipal Election to be held on Saturday, May 12, 2012 for the purpose of electing council members to Place 1, Place 4, Place 5 and Place 6. Motion was seconded by Councilman Troncoso. For: Council Members: Hicks,Liparoto,Carlton,Hale, Castro and Troncoso; Against:None. Motion carried 6 to 0. 10. Executive Session The City Council will meet in Executive Session as authorized by the Texas Gov't Code Sec. 551.072 Deliberate the purchase, sale, lease or value of real property and Sec. 551.71 Consultation with Attorney to discuss the following: A. Discuss the acquisition of 0.0870 acres of land out of the property located at 701 North Main Street, Cibolo, Guadalupe County,Texas for the purpose of future extension of the sidewalk and road completion. B. Discuss legal issues associated with the Cibolo Multi-Event Center. This item was moved up on the agenda and held immediately after Citizen's to be Heard. 3 Council convened into executive session at 7:04 P.M. 11. Open Session Reconvene into Regular Session and take action/or give direction, if necessary, on items discussed in Executive Session. Council re-convened into Open Session at 7:34 P.M. No action taken. 12. City Council request(s)regarding specific items or staff reports to be scheduled for future agendas. Councilman Liparoto requested a discussion on sidewalks. 13. Adjournment: Councilman Troncoso moved to adjourn the meeting at 8:46 P.M. Motion was seconded by Councilman Hicks. For: All; Against:None. Motion carried 6 to 0. PASSED AND APPROVED THIS 14TH DAY OF FEBRUARY 2012. ennifer artman Mayor ATTEST: rr 1 Peggy Cimics City Secretary 4