RES 1431 07/26/2011 A, 0 f c/,oo
r0
00
TEXAS
"City of Choice"
RESOLUTION NO. 1731
A RESOLUTION OF THE CITY OF CIBOLO, GUADALUPE
COUNTY, TEXAS, CREATING A 5-YEAR CAPITAL
IMPROVEMENT PLAN CITIZEN' ADVISORY COMMITTEE TO
PROVIDE RECOMMENDATIONS TO THE CITY COUNCIL
REGARDING A PLAN FOR THE EXPENDITURE OF FUNDS
FOR MAJOR CAPITAL IMPROVEMENTS AND MAJOR
CAPITAL PURCHASES.
WHEREAS, the City of Cibolo, Texas, is a Home Rule Municipality located in
Guadalupe County, Texas, created in accordance with provisions of the Texas Local
Government Code and operating pursuant to its adopted City Charter and all applicable
laws and enabling legislation of the State of Texas; and
WHEREAS, the City of Cibolo, Texas, is governed by a Home Rule Charter that was
approved by the Citizens of Cibolo in a duly called election held on September 11, 2004;
and
WHEREAS, Section 7.10 Capital Program of the Home Rule Charter specifics that a 5-
Year Capital Program be prepared and be submitted annually with the City budget; and
WHEREAS, the City Council feels it is important to receive community input and
direction from the community in preparing and updating a plan for major capital
expenditures of the City.
THEN BE IT RESOLVED BY THE CITY COUNCIL OF CIBOLO, TEXAS:
SECTION 1.
5-YEAR CAPITAL IMPROVEMENT PROGRAM
CITIZENS' ADVISORY COMMITTEE CREATED
SUBSECTION 1.1 CREATION, COMPOSITION, APPOINTMENT OF MEMBERS
1
The City Council of the City of Cibolo hereby creates a 5-Year Improvements Program
Citizens' Advisory Committee to be composed of SEVEN (7) members appointed by the
City Council of Cibolo, Guadalupe County, Texas. The Chairman of the Planning &
Zoning Commission, Parks Commission and Street & Drainage Commission and one
member of the Economic Development Corporation will be appointed by council to serve
as four of the seven members. The remaining three (3) members will be appointed by
council from the volunteer applicants submitted by citizens of Cibolo that felt they had
special knowledge, skills or information that Council may deem to be beneficial to this
Committee.
SUBSECTION 1.2 QUALIFICATIONS AND TERMS OF MEMBERS
Members of the Committee shall be appointed to serve for terms of(2) years. A member
shall continue to serve until the City Council appoints his/her successor. Three (3)
members shall serve terms that expire on the first day of August 2012 and whose terms
shall thereafter expire every two (2) years during even number years. Four (4) members
shall serve terms that expire on the first day of August 2013 and whose terms shall
thereafter expire every two (2) years during odd number years. All vacancies shall be
filled by appointment of a majority of the City Council and such appointments shall be
for the remainder of the unexpired term. Members shall be limited to appointment for not
more than two (2) complete successive terms, and are eligible for re-appointment.
SUBSECTION 1.3 MEMBERS TO SERVE WITHOUT COMPENSATION
Members of the 5-Year Improvements Program Citizens' Advisory Committee shall
serve without compensation.
SUBSECTION 1.4 ORGANIZATION AND MEETINGS
The members of the 5-Year Improvements Program Citizens' Advisory Committee shall
select officers at their first scheduled meeting. Meetings shall be held at least monthly
and the preferred meeting place shall be at City Hall. All officer' terms run (1) year from
the date of selection.
The following describes Officers and their duties:
Chairman: Shall preside over the meeting. Chairman may vote on all matters before the
Committee.
Vice Chairman: Shall preside over the meeting in the absence of the Chairman.
Secretary: The City Secretary or her designated representative will serve as secretary and
keep an accurate account and minutes of all meetings. City Secretary will work with the
Chairman to prepare an agenda and will see it is posted in accordance with State of Texas
Open Meetings requirements.
2
SUBSECTION 1.5 QUORUM
A majority of the 5-Year Improvements Program Citizens' Advisory Committee
Members shall constitute a Quorum for the transaction of business.
SUBSECTION 1.6 RULES AND PROCEDURES
The 5-Year Improvements Program Citizens' Advisory Committee shall adopt their own
rules and procedures and the secretary shall keep a record of their proceedings.
SUBSECTION 1.7 ATTENDANCE
Members shall not miss more than three (3) consecutive regular and special meetings
regardless of cause of absence and regardless of excuse. Failure to comply with these
attendance requirements whether excused or not will be considered as resignation by the
member. In the event of such termination the Chairperson of the Committee shall
immediately notify the City Council who shall then take immediate steps to fill the
vacancy.
SUBSECTION 1.8 DUTIES
The 5-Year Improvements Program Citizens' Advisory Committee shall:
(1) Act in an advisory capacity to the City Council in all matters pertaining to
the plan for establishing and implementing a 5-Year Capital Improvement
Program.
(2) Provide a recommendation in the form of a written report for a 5-Year Capital
Improvement Program that provides a prioritized list of projects, cost estimates
for each project, recommended funding source(s) for each project, estimated
annual operating cost of operating and maintaining each project, and general
fiscal guidelines for expenditures on the 5-Year Capital Improvement Program.
Fiscal guidelines shall include, but not limited to, recommendations for maximum
tax rates to be established to fund the recommended program and
recommendations for the timing of future-bond issues.
(3) Review the 5-Year Capital Improvements Program annually and make
recommendations for no changes, minor changes or the initiation of a major
review of the program.
SUBSECTION 1.9 EXPEDITURES AND OBLIGATIONS
Whenever it is deemed necessary by the 5-Year Improvements Program Citizens'
Advisory Committee to incur any expenses in performing the duties assigned to it, an
estimate of such proposed expense shall be submitted to the City Manager. No debts of
3
any kind or character shall be made or incurred by the 5-Year Improvements Program
Citizens' Advisory Committee or any one acting for, unless such expenditures have been
specifically authorized by the City Manager prior to the time such obligations are
incurred.
SECTION 2.
EFFECTIVE DATE
That this Resolution shall be effective immediately upon the passage and approval of the
City Council of the City of Cibolo, Texas.
AND IT IS SO ORDAINED.
PASSED AND APPROVED by a vote of( for to 0 against this )4t" day of 3A
2011.
APPROVED:
ennifer rtman, Mayor
ATTEST:
Peggy Cimics, City Secretary
4