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ORD 1240 07/24/2018 J F o1� „SO 11I11///nNiiii4'"' ° o..n/,imnn h„„," ORDINANCE NO. /g1/40 AN ORDINANCE AMENDING THE CITY OF CIBOLO'S CODE OF ORDINANCES CHAPTER 2, ARTICLE IV BOARDS AND COMMISSIONS; PROVIDING FOR THE C,I:OLO HISTORIC COMMITTEE; PROVIDING FOR ADOPTION; PROVIDING THAT THIS ORDINANCE IS CUMULATIVE OF ALL OTHER ORDINANCES OF THE CITY OF CIBOLO NOT IN CONFLICT WITH THE PROVISIONS OF THIS ORDINANCE; PROVIDING FOR SEVERABILITY; PROVIDING SAVINGS; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, The City of Cibolo is a home rule municipality given broad discretionary powers under the Texas Constitution to regulate for the public health, safety and general welfare of its citizens; and WHEREAS, the City of Cibolo has a rich history that is one of our most valued assets, the preservation of which is a matter of vital public interest; and WHEREAS, The City of Cibolo desires to involve citizens in a way that effectively functions as a stakeholder group; and WHEREAS, the establishment of a historic committee will enable the City of Cibolo to recognize, catalog and preserve people, places, objects and events of historic interest to the city, and to provide a historic context within which the city may conduct its affairs; and WHEREAS, the City Council of the City of Cibolo desires to create a committee to be known as the Cibolo Historic Committee. NOW THEREFORE,BE IT ORDAINED BY TIDE CITY COUNCIL OF THE CITY OF CIBOLO, TEXAS: SECTION I. CIBOLO I:li STORIC COMMITTEE CREATED SECTION 1.1 CREATION, COMPOSITION AND APPOINTIVIEENT OF MEMBERS There is hereby created a committee of the City Council of the City of Cibolo, Texas which shall be known as the Cibolo Historic Committee. The Committee shall consist of seven (7) members and two (2) alternates. The City Council shall appoint two alternates to ensure that the business of the committee may be carried out in the absence of any member. Alternates may not participate in the meeting or vote unless sitting in place of an absent regular member. All nominations will require a vote of the Council for placement on the committee. Regular and 1 alternate members'serve at the will and pleasure of the City Council and may be removed at any time. SECTION 1.2 QUALIFICATIONS AND TERMS OF MEMBERS Members of the Cibolo Historic Committee shall be qualified voters of the City of Cibolo and shall be appointed to serve for a term of two (2) years. Each teem of office shall expire two years from the first day of the month they were originally appointed. A member wishing to serve an additional term must re-submit an application. City Council will review applications, interview and select from all applications received. It is not guaranteed that an individual presently serving will be reappointed. All members of the Committee (regular members and alternate members) shall within one month of their appointment complete the Open Meeting and Public Information Video. In February of each year they shall attend one of the two mandatory sessions given on Ethics Training. Failure to comply with the requirements will be cause for dismissal from the committee. Members shall not serve more than three (3) complete consecutive terms. Qualifications, appointments, attendance, terms, and other applicable aspects of Committee structure and operation shall be in accordance with City Council Policy Directive No. 2016-003. SECTION 1.3 DUTIES OF THE CIBOLO HISTORIC COMMITTEE The purpose of the Cibolo Historic Committee shall be in an advisory capacity to encourage the use of historic resources and their appropriate use, safeguard the heritage of the City of Cibolo by preserving resources within the City and promoting appreciation of the City's cultural, social, economic, archeological, and architectural history. The Committee shall advise City Council on matters pertaining to the identification, surveying, and recording of historic architecture, buildings, structures,people, events, sites and objects. SECTION 1.4 ORGANIZATION AND MEETINGS The members of the Cibolo Historic Committee shall hold a regular meeting monthly on the First Wednesday of each month unless a lack of agenda items allows for a meeting not to be held. All Meetings will be held at the City Council Chambers at 6:30 p.m. The committee will conduct its meetings in conformance to rules established by the City Council as authorized by Section 3.12 of the City Charter. The following describes the Officers and their duties: Chairman: (1) Shall preside over all Committee meetings and have the right to vote. (2) Shall represent the Committee to the City Council. (3) Shall represent the Committee at dedication and official functions. (4) Shall work with the City Manager/City Secretary to prepare a regular agenda. (5) Shall perform other duties customary to the office. Vice-Chairman: (1) Shall preside in the absence of the Chairman. All meetings shall be open to the public and minutes shall be kept, and shall be treated as a public record. All meetings shall be held in full compliance with the provisions of the Texas Open Meetings Act and applicable city ordinances. 2 SECTION 1.5 QUORUM Four (4) Committee members shall constitute a Quorum for the transaction of business. A meeting may be canceled for lack of a quorum after a 15-minute period has elapsed from the scheduled time of the start of the meeting. A meeting may also be canceled in advance if absence notifications received by the City Secretary provide for lack of a quorum. Members that fail to attend three (3) consecutive regular meetings without obtaining an approved absence would be cause for dismissal from the committee. Members shall advise the City Secretary by e-mail, giving the reason for the absence. The City Secretary shall advise the Presiding Officer prior to the opening of the meeting of the absence and reason for the absence. The Presiding Officer will announce to the remaining members the absence and reason. The Committee then will vote to either approve or disapprove the absence. Disapproval would make the absence an unexcused absence. Failure to notify the City Secretary of an absence is recorded as an unexcused absence. The minutes will reflect whether the absence was approved or unexcused. This policy is the same for both regular and alternate members. SECTION 1.6 RULES AND PROCEDURES;RECORD OF PROCEEDINGS The Cibolo Historic Committee will follow the Rules and Procedures as provided in the City Council Policy. The City Secretary or her designated representative shall take minutes, record each session and post agendas as required. SECTION 1.7 COMPENSATION The Cibolo Historic Committee shall serve without compensation. II. Severability If any section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and; HI. Repeal All ordinances or parts of ordinances in conflict with any of the provisions of this ordinance are hereby repealed insofar as the same is in conflict with the provisions hereof; and EFFECTIVE DATE This Ordinance shall be effective immediately upon the passage and approval of the City Council of the City of Cibolo, Texas, and it is so ordained. PASSED AND APPROVED by a vote of 5 for, to C6 against this a y day of u ly ,2018. 3 APPROVED: ATTEST: jorjren-: .yor ff( Peggy Cimics, City Secretary - } • • • yr ti - 4