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Min CC 05/22/2012 OF C/$ U r o Tf X A5 -City of Choic:e- City Council Meeting CIBOLO MUNICIPAL BUILDING 200 S. MAIN May 22, 2012 7:00 P.M. MINUTES 1. Call to Order—Mayor Hartman called the meeting to order at 7:00 p.m. 2. Roll Call Mayor Hartman Councilman Pedde Councilman Troncoso Councilman Castro Councilwoman Hale Councilman Carlton Councilman Liparoto Councilman Hicks Staff. City Manager Herrera, City Attorney Zech, City Secretary Cimics,Asst City Secretary Edmondson, Police Chief Cox, Fire Chief Niemietz, City Engineer Klein, ED Director Luft, Comm. Dev. Services Stricker and Interim Public Works Dee. 3. Invocation—Invocation was given by Councilman Castro. 4. Pledge of Alle ig ance-All in attendance recited the Pledge of Allegiance. 5. Citizens to be Heard This is the opportunity for visitors and guests to address the City Council on any issue. City Council may not debate any non-agenda issue,nor may any action be taken on any non-agenda issue at this time,however,City Council may present any factual response to items brought up by citizens. Tim Kelly addressed the council on two items, first he wanted to thank the Public Works Departments for cleaning the drainage ditches near the Braywood Subdivision. Second he wanted to know why the retail development going in on Green Valley Road and Cibolo Valley Drive has no project construction signage. He felt the signage should be required to give what is being built and approximate date of completion. Linda Brunson representing Steele Project Graduation spoke to council during item 10G. Ms.Brunson stated that the Steele High School Project Graduation still needed funding for this event. Steele has approximately 526 seniors that will be graduating this year and they would like to be able to offer this once in a life time event to every senior that wishes to participate. Project Graduation nationwide has proven to be a successful all night, substance free party preventing many accidents and deaths among the senior graduation classes. 1 6. Ceremonial A. Administering the oath of office to Councilman Ron Pedde,Place 1, Councilwoman Karen Hale,Place 4, Councilman Larry Carlton,Place 5 and Councilman Steve Liparoto,Place 6. The City Secretary administered the oath of office to Councilman Pedde,Councilwoman Hale,Councilman Carlton and Councilman Liparoto. Mayor Hartman thanked all the council members for their service to the community. Mayor Hartman called a recess at 7:10 p.m. Mayor Hartman reconvened the regular meeting at 7:18 p.m. 7. Consent Agenda—Consent Items(General Items) A. Approval of the minutes of the Regular City Council Meeting held on May 8,2012. B. Approval of the minutes of a Council Workshop held on May 13,2012. C. Approval of the minutes of the Canvassing of the May 12,2012 Election held on May 16,2012. D. Acceptance of the Revenue and Expense Report ending April 30, 2012,pending final acceptance of the City's financial audit for the 2011/2012 Fiscal Year. E. Acceptance of the April 30,2012 Check Register pending final acceptance of the City's financial audit for the 2011/2012 Fiscal Year. F. Approval of the Final Plat for Turning Stone Unit E-2. G. Approval of the Final Acceptance of Cibolo Vista Unit 2B. H. Approval of the Final Acceptance of Cibolo Vista Unit 3C. Councilman Liparoto moved to approve the consent agenda. Motion was seconded by Councilman Pedde. Cibolo Vista Unit 2B was approved with (street) — 0.15 miles $154,732, (water) 842 if$43,394 and sewer if $41,307. For: Council Members: Pedde, Castro, Hale, Carlton, Liparoto and Hicks; Against: None. Motion carried 6 to 0. 8. Proclamation A. Proclamation recognizing May 20,2012 to May 26, 2012 as National Public Works Week. Mayor Hartman presented a Proclamation to the Public Works Director and the members of the Parks,Utilities, Streets and Drainage Departments that were present at the meeting recognizing May 200'—May 26`h as National Public Works Week. 9. Staff Updates A. Capital Project Schedule B. Police Department C. Parks Department D. Street Department E. Utility Department 2 F. Drainage Utility Department Interim Public Works Director Dee briefed council on the Street Department activities for the month of April. 10. Discussion/Action A. Discussion/Action on the removal, appointments and re-appointments to Planning and Zoning Commission, Parks Commission, Streets and Drainage Commission,Board of Adjustments Commission,Capital Improvement Program(CIP), Cibolo Economic Development Corporation and UDC Committee and/or other advisory boards or commissions as necessary. No action taken. Council will come back at the next meeting with nominees for the Master Plan Committee. B. Discussion/Action on the appointment of a Mayor Pro-Tem. Councilman Carlton made a motion to appoint Councilman Liparoto as Mayor Pro-tem. Motion was seconded by Councilman Hicks. For: Council Members:Pedde,Castro,Hale,Carlton and Hicks; Against:None:Abstention: Liparoto. Motion carried 5 to 0 with one abstention. C. Discussion/Action on the approval of Turning Stone Unit N-1 Revised Preliminary Plat. Councilwoman Hale moved to approve Turning Stone Unit N-1 Revised Preliminary Plat with the following conditions: 1.Prior to the submittal of a Final Plat,a Private Street Agreement(PSA)that defines the obligations and responsibilities of the Owner,HOA,future lot owners, and the City of Cibolo; and indemnifies the City where appropriate; shall be submitted for City Council approval; 2.After the PSA is approved,the developer shall incorporate all terns and conditions of the PSA into a set of proposed Deed Restrictions and Covenants and shall provide the City with a copy of the proposed DRC for City Attorney review to ensure that all aspects of the PSA are properly stipulated. The approved DRC shall be recorded by the Guadalupe County Recorder; 3.Prior to plat recordation,the Volume and Page Number of the DRC shall be duly noted on the Final Plat; 4.Prior to the recordation of the Final Plat,the developer shall provide the City with letters of approval, or no objection,from the USPS, GVEC,AT&T,Time Warner Cable,Bexar Waste& SCUCISD. Motion was seconded by Councilman Pedde. For: Council Members: Hicks,Carlton, Liparoto,Castro and Pedde; Against:None. Motion carried 6 to 0. D. Discussion/Action on the approval of the Final Plat for Turning Stone Unit N-1. This item was tabled to a later date. E. Discussion/Action and direction to staff on authorizing the vacating of a Variable Width Drainage Easement in Saddle Creek Ranch Unit 2A. Councilman Pedde moved to authorize the vacating of a Variable Width Drainage Easement in Saddle Creek Ranch Unit 2A.Motion was seconded by Councilman Liparoto. For: Council Members: Hicks,Liparoto, Carlton,Hale,Castro and Pedde; Against:None. Motion carried 6 to 0. F. Discussion/Action and direction to staff on funding for Memorial Day Event. The City Manager will make sure that$500.00 will be available in the budget to cover this event if the Parks Commission does not raise the amount required. G. Discussion/Action and direction to staff on Steele High School Project Graduation. Councilman Liparoto moved to approve$1.00 for each graduating senior for Steele High School Project Graduation. Motion was seconded by Councilman Hicks. For: Council Members: Pedde,Castro,Hale,Carlton, Liparoto and Hicks; Against:None. Motion carried 6 to 0. 3 H. Discussion/Action on the review and confirmation of all upcoming special meetings and workshops and scheduling the time,date, and place of additional special meetings or workshops. City Secretary made a correction to the June calendar by adding a Joint City Council/Parks Commission Meeting on June 12 at 6:00 p.m. Council was also reminded about the Memorial Day event for May 28`l at Veterans Memorial Park and Flay Day Ceremony on June 14t`. Councilman Pedde requested any changes be added to the City Calendar. 11. Ordinances A. Approval/Disapproval of an ordinance amending the Code of Ordinances by amending Chapter 46 (Nuisances)and adding Article V(Graffiti). Councilman Pedde moved to approve an ordinance amending the Code of Ordinances by amending Chapter 46 (Nuisances)and adding Article V(Graffiti). Motion was seconded by Councilman Liparoto. For: Council Members: Hicks,Liparoto,Carlton,Hale, Castro and Pedde;Against:None. Motion carried 6 to 0. B. Approval/Disapproval of an ordinance providing for the contraction of Cibolo,Texas city limits by disannexing one tract of land with an aggregate area of 1.08 acres being east of Wier Road and South of the private street commonly known as Lower Valley Lane. Councilman Carlton moved to approve an ordinance providing for the contraction of Cibolo,Texas city limits by disannexing one tract of land with an aggregate area of 1.08 acres being east of Wier Road and South of the private street commonly known as Lower Valley Lane. Motion was seconded by Councilman Pedde. For: Council Members: Hicks,Hale, Castro Liparoto,Pedde and Carlton;Against:None. Motion carried 6 to 0. 12. Resolutions A. Approval/Disapproval of a resolution authorizing adoption of the Community Development Block Grant Agreement with the County of Bexar, State of Texas for U.S.Department of Housing and Urban Development Community Development Block(CDBG) &Home Grants Funding. Councilman Liparoto moved to approve the resolution authorizing adoption of the Community Development Block Grant Agreement with the County of Bexar, State of Texas for U.S.Department of Housing and Urban Development Community Development Block(CDBG)&Home Grants Funding.Motion was seconded by Councilman Pedde. For: Council Members: Hicks,Hale, Carlton,Castro,Pedde and Liparoto; Against:None. Motion carried 6 to 0. B. Approval/Disapproval of a resolution authorizing the filing of a Grant Application with the County of Bexar, State of Texas for a U.S.Department of Housing and Urban Development Community Development Block Grant&Home Grants for funding FY 2013,2014 and 2015. Councilman Liparoto moved to approve the resolution authorizing the filing of a Grant Application with the County of Bexar, State of Texas for a U.S.Department of Housing and Urban Development Community Development Block Grant&Home Grants for funding FY 2013,2014 and 2015. Motion was seconded by Councilman Hicks. For: Council Members: Pedde, Castro,Hale, Carlton,Liparoto and Hicks; Against:None. Motion carried 6 to 0. 13. Presentation/Discussion A. Council Chambers audio/visual system. B. Discussion/Action and direction to staff to authorize the City Manager to enter into a contract with Summit Integration System for the Council Audio/Video Equipment not to exceed the$48,466.00. 4 Councilman Carlton moved to approve awarding the contract to Summit Integration System for the Council Chambers audio/visual system not to exceed the$48,466.00 and to allow the City Manager to sign the contract once the contract is reviewed by the City Attorney. Motion was seconded by Councilman Hicks. For: Council Members: Hale,Hicks, Castro, Carlton,Pedde and Liparoto; Against:None. Motion carried 6 to 0. 14. City Council requests regarding specific items or staff reports to be scheduled for future agendas. Councilman Castro request a briefing on activities at the Multi-Event Center 15. Adjournment: Councilman Liparoto moved to adjourn the meeting at 8:24 p.m. Motion was seconded by Councilman Carlton. For: All; Against:None. Motion carried 6 to 0. PASSED AND APPROVED THIS 12TH DAY OF JUNE 2012. 9 Jennifer Wartman Mayor ATTEST: Peggy Cimics,TRMC City Secretary e 5