ORD 1227 02/27/2018 o F Cit
Q . ,f o
* _ *
* _ At I *
=. \ $ *
TEXPS
ORDINANCE NO. 02,7
AN ORDINANCE AMENDING THE CITY OF CIBOLO'S CODE OF
ORDINANCES CHAPTER 2, ARTICLE IV BOARDS AND COMMISSIONS;
PROVIDING FOR THE PARKS AND RECREATION COMMISSION;
PROVIDING FOR ADOPTION; PROVIDING THAT THE ORDINANCES OF
THE CITY OF CIBOLO NOT IN CONFLICT WITH THE PROVISIONS OF
THIS ORDINANCE; PROVIDING FOR SEVERABILITY; PROVIDING
SAVINGS; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, The City of Cibolo is a home rule municipality given broad discretionary powers
under the Texas Constitution to regulate for the public health, safety and general welfare of its
citizens; and
WHEREAS, the City Council of the City of Cibolo finds that recreational activities and events
are a vital and integral part of a municipality's health and general welfare; and
WHEREAS, The City Council of the City of Cibolo finds that providing its citizens recreational
activities and community events serve a legitimate public goal; and
WHEREAS, the City Council hereby finds and determines that certain other procedural and
administrative clarifications are necessary to be provided in the existing regulations; and
WHEREAS, the City Council of the City of Cibolo hereby fmds and determines that certain
amendments should be made to the organization and structure of the Commission; and
NOW THEREFORE,BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CIBOLO,
TEXAS:
I.
Chapter 2, Article IV of the City Code of Ordinances for the City of Cibolo, Texas,
hereby is amended by replacing the existing language with the language that follows:
ARTICLE IV
Division 1
PARKS AND RECREATION COMMISSION
SECTION 2-190 — Creation; Composition; Qualification; Appointment; Attendance;
Terms.
1
(a) A commission of the City Council of the City of Cibolo, Texas is hereby
created which shall be known as the Cibolo Parks and Recreation Commission.
The Commission shall consist of seven(7)members and two (2) alternates.
(b) The City Council shall appoint two alternates to ensure that the business of
the commission may be carried out in the absence of any member. Alternates
may not participate in the meeting or vote unless sitting in place of an absent
regular member.
(c) A chairperson, vice-chairperson shall be elected in January of each year
from among the Commission members. In the absence of both the chairperson
and vice-chairperson, the Commission shall appoint an acting chairperson. The
individual elected as the Chairperson and Vice Chairperson must have completed
Open Meetings Act, Public Information Act, and Ethics training.
(d) Qualifications, appointments, attendance, terms, and other applicable
aspects of Commission structure and operation shall be in accordance with City
Council Policy Directive No. 2016-003.
SECTION 2-191 —Purpose
The purpose of the Parks and Recreation Commission shall be to recommend to the
City Council the establishment of a systemized program of parks, recreation, and
playgrounds, to be made available to residents and visitors of the City. The
Commission shall advise City Council on matters pertaining to parks and recreation
facilities including neighborhood, regional parks, community gardens and greenbelts.
SECTION 2-192 - Qualifications and terms of members.
(a) The members of the Parks and Recreation Commission shall be qualified
voters of the City of Cibolo and shall be appointed to serve for a term of two (2)
years. Each term of office shall expire two years from the first day of the month
they were originally appointed. A member wishing to serve an additional term
must re-submit an application. City Council will review applications, interview
and select from all applications received. It is not guaranteed that an individual
presently serving will be reappointed.
(b) All members of the Commission (regular members and alternate members)
shall within one month of their appointment complete the Open Meeting and
Public Information Video. In February of each year they shall attend one of the
two mandatory sessions given on Ethics Training. Failure to comply with the
requirements will be cause for dismissal from the commission.
(c) Members shall not serve more than three (3) complete consecutive terms.
SECTION 2-193 —Members to serve without compensation.
Members of the Parks and Recreation Commission shall serve without compensation.
2
SECTION 2-194 - Organization; meetings; officers.
(a) The members of the Parks and Recreation Commission shall hold a regular
meeting monthly on the First Tuesday of each month unless a lack of agenda
items allows for a meeting not to be held. All Meetings will be held at the City
Council Chambers at 6:30 p.m.
(b) The commission will conduct its meetings in conformance to rules
established by the City Council as authorized by Section 3.12 of the City Charter.
The following describes the Officers and their duties:
Chairman:
(1) Shall preside over all Commission meetings and have the right to
vote.
(2) Shall represent the Commission to the City Council.
(3) Shall represent the Commission at dedication and official
functions.
(4) Shall work with the City Manager/City Secretary to prepare a
regular agenda.
(5) Shall perfoiiu other duties customary to the office.
Vice-Chairman:
(1) Shall preside in the absence of the Chairman.
(c) All meetings shall be open to the public and minutes shall be kept, and shall
be treated as a public record. All meetings shall be held in full compliance with
the provisions of the Texas Open Meetings Act and applicable city ordinances.
SECTION 2-195 - Quorum.
Four (4) Commission members shall constitute a Quorum for the transaction of
business.
A meeting may be canceled for lack of a quorum after a 15-minute period has elapsed
from the scheduled time of the start of the meeting. A meeting may also be canceled
in advance if absence notifications received by the City Secretary provide for lack of
a quorum.
SECTION 2-196 -Attendance.
(a) Members that fail to attend three (3) consecutive regular meetings without
obtaining an approved absence would be cause for dismissal from the
commission. Members shall advise the City Secretary by phone and e-mail,
giving the reason for the absence. The City Secretary shall advise the Presiding
Officer prior to the opening of the meeting of the absence and reason for the
absence. The Presiding Officer will announce to the remaining members the
absence and reason. The Commission then will vote to either approve or
disapprove the absence. Disapproval would make the absence an unexcused
absence. Failure to notify the City Secretary of an absence is recorded as an
3
unexcused absence. The minutes will reflect whether the absence was approved or
unexcused. This policy is the same for both regular and alternate members.
(b) Regular and alternate members serve at the will and pleasure of the City
Council and may be removed at any time.
SECTION 2-197—General Responsibilities and Duties.
The Parks and Recreation Commission shall have the following responsibilities and
duties:
(1) Act in an advisory capacity in matters pertaining to park recreational
activities, park events, and community gardens.
(2) Assist City staff in the planning of parks and recreation programs which
enhance the social and recreational needs of the community, promote and
stimulate public interest therein and, solicit to the fullest possible extent the
cooperation of the school district and other public and private agencies, as may
be needed.
(3) Assist in the development of Parks and Recreation programs which benefit
the Cibolo community.
(4) Highlight and promote City of Cibolo park activities and City-sponsored
events.
(5) New members of the Parks and Recreation Commission shall upon
appointment:
(a) Receive a copy of the Parks and Recreation Commission ordinance.
(b) Complete Open Meetings Act training within the first thirty (30) days.
(c) Complete Public Information Act training within the first thirty(30) days.
(d) Attend ethics training in February of each year to remain an active
member.
(e) Be registered to vote in Cibolo, TX.
II.
Severability
If any section, subsection, sentence, clause or phrase of this ordinance is for any reason held to
be invalid, such decision shall not affect the validity of the remaining portions of this ordinance;
and;
III.
Repeal
All ordinances or parts of ordinances in conflict with any of the provisions of this ordinance are
hereby repealed insofar as the same is in conflict with the provisions hereof; and
4
EFFECTIVE DATE
This Ordinance shall be effective immediately upon the passage and approval of the City Council of the
City of Cibolo, Texas, and it is so ordained.
PASSED AND APPROVED by a vote of 6 for,to against this 27th day of February,2018.
APPROVED:
•
L �r
ATTEST: _ - ,AP -
StrBoyle, !V
_ h r
Peggy Cimics, City Secretary
5