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Min CC 02/12/2013 OF C/@ V r O s T$X p5 'City of Choice- City Council Meeting CIBOLO MUNICIPAL BUILDING 200 S. MAIN February 12, 2013 7:00 P.M. MINUTES 1. Call to Order—Meeting was called to order by Mayor Hartman at 7:03 P.M. 2. Roll Call Mayor Hartman Councilman Pedde Councilman Troncoso Councilman Castro Councilwoman Hale Councilman Carlton Councilman Liparoto Councilman Hicks Staff. City Manager Herrera, City Attorney Banks, City Secretary Cimics, Finance Director Marquez, ED Director Luft, Police Chief Cox, Fire Chief Niemietz, Public Works Director Fousse and Community Dev. Services Director Stricker 3. Invocation—Invocation was given by Councilman Castro. 4. Pledge of Allegiance—All in attendance recited the Pledge of Allegiance. 5. Citizens to be Heard This is the opportunity for visitors and guests to address the City Council on any issue. City Council may not debate any non-agenda issue,nor may any action be taken on any non-agenda issue at this time,however,City Council may present any factual response to items brought up by citizens. The following citizens signed up to be heard: Al Gillen of 232 Anvil Place spoke on the sidewalk at Rodeo Drive. He stated that he has been asking council for years now to complete this sidewalk as children have to walk in the street. Council is looking at other areas now why not Rodeo Way. Kathy Rojas of 602 Torrey Pines spoke to council on Bentwood Ranch Drive and Loch Lomond Drive where children have no cross walk or safe passage to school. Ms. Rojas also stated that there was an issue at the schools when kids are being dropped off. Ms.Rojas felt there were some unsafe issues that need to be addressed before a child is injured. Carl Hill of 317 Hilton Drive also spoke on the unsafe school routes that some of the school children must take to get to school. Mr. Hill would like to see the city develop a safe school route for all children in the City. Lynette Weir of 445 DW Lane (husband spoke for her) felt that she didn't receive proper notice that her property was being annexed into the City. The Weir's met with the City and did find that they were notified and that the husband had signed for the documents. She did feel that there were special circumstances during receipt of notice and would like the City to look at her signing a non-annexation agreement. 1 6. Presentation A. Presentation of a Proclamation to Steele High School Football Team. Mayor Hartman presented a Proclamation to the Steele High School Staff and Football Team for a great season. B. Presentation of 5 year certificates to Maggie Patterson and Ralph Deleon Maggie Patterson of the Utility Admin Department and Ralph Deleon from Drainage Department receive certificates for five years of dedicated service to the City of Cibolo. C. Presentation of the Gary Kelly Service Award. Mayor Hartman presented the 2012 Gary Kelly Service Award for community service to Mr.Dick Hetzel 7. Consent Agenda—Consent Items(General Items) A. Approval of the minutes of the Regular City Council Meeting held on January 22,2013. B. Approval of the minutes of the Council Workshop held on January 22,2013. C. Approval of the minutes of the Council Workshop held on January 30,2013. Councilman Liparoto moved to approve the consent agenda. Motion was seconded by Councilman Troncoso. For: Council Members: Hicks, Carlton, Hale, Castro, Liparoto and Troncoso; Against: None. Motion carried 7to0. 8. Staff Updates A. Fire Department B. Community Development Services Department C. Court Department D. Administration Department Peggy Cimics, City Secretary gave a brief overview of the meetings of City Council and staff for calendar year 2012. 9. Discussion/Action A. Discussion/Action on the removal, appointments and re-appointments to Planning and Zoning Commission, Parks Commission, Streets and Drainage Commission,Board of Adjustments Commission,Capital Improvement Program(CIP), Charter Review Committee and Cibolo Economic Development Corporation. No appointments at this time. B. Discussion/Action on the appointment of a Cibolo Liaison for Transportation(MPO, Guadalupe Co., AACOG, etc). Councilman Pedde moved to appoint Mr. Dick Hetzel as the City of Cibolo liaison for Transportation and Drainage. Motion was seconded by Councilman Hicks. For: Council Members: Troncoso, Castro, Hale, Carlton,Liparoto,Pedde and Hicks; Against:None. Motion carried 7 to 0. 2 C. Discussion/Report on the quarter cent sales tax revenues used for street maintenance and discussion on current streets listed for future repairs. Public Works Director Tim Fousse briefed council on this item. Council was given a list of streets that were originally called out as being in need of repair or resurfacing. Some of these areas have been deferred as they are located in the proposed Town Creek Levee/Haeckerville Road-Bridge Project. List of roads needing repair will be sent to the Street and Drainage Commission for review. Mr.Fousse stated that the unaudited ending balance for FY 2012 was$231,389.00 for the % cent sales tax. Councilman Pedde stated that we should use as much of this as possible on the maintenance of our city streets to expand the life of the streets as much as possible. We also need to look at the streets north of FM 78 were the city has completed recent annexations. Many of these streets are in need of repair. The city may want to work the County on additional projects. Council stated that we have purchased equipment over the past several years and we need to use it for some of this road repair work. D. Receive a preliminary report from staff concerning potential corridors that might be used to link walking, jogging and bicycling within the city. Council talked about jogging,walking and bike trails throughout the city. This is an ongoing working project with council,staff and the Parks Commission. E. Discussion/Action and direction to staff considering declaring"City owned Real Estate"as surplus property, to advertised and offer to the general public said real estate to be sold for the sale for purpose of economic development and to establish a minimum base sales price,authorizing the City Manager and the Economic Development Director to pursue written offers from responsible bidders as stated by the"terms and conditions"in the Request for Proposal. Councilman Carlton moved to authorize the selling of the property off of FM 1103 with a minimum asking price of$335,000.00 and for the City to keep the property located on North Main. Motion was seconded by Councilman Troncoso. For: Council Members: Pedde, Castro,Hale,Liparoto,Hicks,Troncoso and Carlton; Against:None. Motion carried 7 to 0. F. Discussion/Action on authorizing the City Manager to contract with Klein Engineering Inc.to perform an engineering study on future road improvements needed for Borgfeld Road within the city limits of Cibolo, Texas. Councilman Castro moved to authorize the City Manager to contract with Klein Engineering Inc.to perform an engineering study of future road improvements for Borgfeld Road. Motion was seconded by Councilwoman Hale. For: Council Members:Pedde,Castro,Hale,Liparoto,Hicks,Troncoso and Carlton; Against:None. Motion carried 7 to 0. G. Discussion/Action on the annual review of the Code of Ethics for the City of Cibolo. Councilman Pedde suggested that we set a date for all council and members of City committees,commissions and boards attend a Code of Ethics presented by the City Attorney's Office. The City Secretary will get a date from the attorneys and arrange a date in March for the review. H. Discussion/Action on the review and confirmation of all upcoming special meetings and workshops and scheduling the time,date, and place of additional special meetings or workshops. Council went over the calendar for February and March 2013. 3 10. Ordinance A. Approval/Disapproval of an ordinance providing for the voluntary extension of Cibolo, Texas by the annexation of tracts of land that contain an aggregate area of 5.714 acres, located north and west of FM 1103 and south and east of Cibolo Valley Ranch Unit 6A and immediately adjacent to the existing boundary of the City of Cibolo. Councilman Troncoso moved to approve the ordinance providing for the voluntary extension of Cibolo, Texas by the annexation of tracts of land that contain an aggregate area of 5.714 acres,located north and west of FM 1103 and south and east of Cibolo Valley Ranch Unit 6A and immediately adjacent to the existing boundary of the City of Cibolo. Motion was seconded by Councilman Pedde. For: Council Members: Pedde,Castro,Hale,Liparoto,Hicks,Troncoso and Carlton;Against:None. Motion carried 7 to 0. 11. Workshop A. Discussion on revamping the city's sign ordinance and to bring it up to date with new sign technology and the current needs and requirements for growth and commercial development. Council discussed the sign ordinances and Councilman Liparoto went over a few changes that needed to be made. Mr. Stricker the Director of Community Development Services Director stated that he would make the changes in red and send a markup copy to council for review. 12. Executive Session The City Council will meet in Executive Session as authorized by the Texas Gov't Code Sec. 551.074 Personnel Matters and Sec. 551.071 Consultation with Attorney to: A. The evaluation of the City Manager. B. The annual evaluation of the City Secretary. Council convened into Executive Session at 8:55 P.M. 13. OQpen Session Reconvene into Regular Session and take action/or give direction, if necessary, on items discussed in Executive Session Council reconvened into regular session at 11:56 P.M. Councilman Liparoto read the following statement: The City Manager supervises the day to day activities of the City Secretary, providing they do not interfere with City Secretaries Charter requirements. The City Secretary is responsible for accommodating the Mayor and City Council in performing their duties. The City Secretary is responsible for planning, coordination and preparation of Mayor's and Council's attendance at meetings and functions while performing their duties, representing the City,and furthering their Public Service knowledge and education. 14. City Council request(s)regarding specific items or staff reports to be scheduled for future agendas. Council would like to see at the next meeting something on the safety issue/crosswalk in the Bentwood Ranch Subdivision as brought up by two citizens during the Citizens to be Heard portion of the meeting. Council would also like to see the Weir Annexation brought back for discussion. 4 15. Adjournment: Councilman Liparoto moved to adjourn the meeting at 11:59 P.M. Motion was seconded by Councilwoman Hale. For:All;Against:None. Motion carried 7 to 0. PASSED AND APPROVED THIS 26TH DAY OF FEBRUARY 2013. Jennifer Hartman Mayor ATTEST Peggy Cimics,TRMC City Secretary 5